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    Executive Board Minutes TIMUN ISLT 11.02.2023

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    Nourhene Mellouli
    The executive board meeting discussed the following: 1) Filling vacant positions, including reviewing applications from Ghassen Jbebli and Sami Besbes. Both were unanimously voted into deputy secretary general roles. 2) Plans for an upcoming recruitment event, including setting the date, themes, and color-coding departments. 3) Addressing a current crisis by establishing regulations to smooth procedures and a crisis management office. The meeting lasted over 4 hours and involved reviewing applications, voting on positions, and planning membership recruitment and orientation events.

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    Executive Board Minutes TIMUN ISLT 11.02.2023

    Uploaded by

    Nourhene Mellouli
    23 views5 pages
    The executive board meeting discussed the following: 1) Filling vacant positions, including reviewing applications from Ghassen Jbebli and Sami Besbes. Both were unanimously voted into deputy secretary general roles. 2) Plans for an upcoming recruitment event, including setting the date, themes, and color-coding departments. 3) Addressing a current crisis by establishing regulations to smooth procedures and a crisis management office. The meeting lasted over 4 hours and involved reviewing applications, voting on positions, and planning membership recruitment and orientation events.

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    The executive board meeting discussed the following: 1) Filling vacant positions, including reviewing applications from Ghassen Jbebli and Sami Besbes. Both were unanimously voted into deputy secretary general roles. 2) Plans for an upcoming recruitment event, including setting the date, themes, and color-coding departments. 3) Addressing a current crisis by establishing regulations to smooth procedures and a crisis management office. The meeting lasted over 4 hours and involved reviewing applications, voting on positions, and planning membership recruitment and orientation events.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    23 views5 pages

    Executive Board Minutes TIMUN ISLT 11.02.2023

    Uploaded by

    Nourhene Mellouli
    The executive board meeting discussed the following: 1) Filling vacant positions, including reviewing applications from Ghassen Jbebli and Sami Besbes. Both were unanimously voted into deputy secretary general roles. 2) Plans for an upcoming recruitment event, including setting the date, themes, and color-coding departments. 3) Addressing a current crisis by establishing regulations to smooth procedures and a crisis management office. The meeting lasted over 4 hours and involved reviewing applications, voting on positions, and planning membership recruitment and orientation events.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 5

    Executive Board Minutes

    TIMUN ISLT

    Date: 11/02/2023

    Location: Remote meeting via Google Meet

    President: Sahar Wally

    Minutes recorded by Secretary General of Human Resources, Nourhene Mellouli.

    Number of members present: Five members.

    Members present:

    The Member Observations


    ● President
    ● Vice President Left early.
    ● SG of Training and Academic Affairs Left early.
    ● SG of Human Resources
    ● SG of Communication and Marketing

    Start of Meeting: 07:00 P.M.

    Call to Order: The meeting was called to order at 7:00 P.M.

    TIMUN ISLT 1
    In order to deliberate on the following agenda:

    1. Discussing the vacant position.


    - Reviewing Ghassen Jbebli's presentation and application.
    - Assess Sami Besbes's application and Academic level.
    2. Regular membership recruitment session
    - Discussing the event.
    3. Addressing the current crisis.
    - Suggesting any potential alternatives that could help mitigate the issue (an open
    debate).

    Summary:

    - The meeting started with the Honorable President welcoming the members of the

    board and then briefing the attendees regarding the meeting’s agenda.

    - The first topic discussed was the vacant position of Secretary General in Charge of

    Treasury and Finance. After considering several points, the attendees decided that the

    Honorable President should be Acting Secretary General in Charge of Treasury and

    Finance until a better solution is suggested.

    - The attendees moved to discuss the future of Ghassen Jbebli and Sami Besbes in

    TIMUN ISLT.

    - The Honorable President presented both their applications and Ghassen Jbebli’s action

    plan.

    - A long discussion was had regarding whether or not they are fit for the roles of Deputy

    Secretary General in Charge of Treasury and Finance and Deputy Secretary General in

    Charge of Training and Academic Affairs.

    - The Honorable President requested the attendees to take five minutes and present

    regulations for the roles of Deputy Secretary General.

    TIMUN ISLT 2
    - The attendees suggested that a Deputy Secretary General should regulate procedures

    and insure that the roles distributed by the Honorable Secretary General in Charge of

    Treasury and Finance are being followed and the goals set are being achieved;

    Overseeing financial reporting and ensuring compliance with financial regulations and

    laws.

    - They also suggested that a Deputy Secretary General may serve as a backup to the

    Secretary General and assume their duties in their absence.

    - After a long discussion, the Honorable President allowed us to vote via the “raise your

    hand” feature on Google Meet, and two motions passed unanimously.

    - Motions passed:

     Ghassen Jbebli as Deputy Secretary General in Charge of Treasury and Finance.


     Sami Besbes as Deputy Secretary General in Charge of Training and Academic
    Affairs.
    - The Honorable President, then, presented the membership application form prepared

    by the Honorable Secretary General in Charge of Human Resources.

    - Section by section, every department’s secretary general provided feedback and many

    changes were made to ensure that the application form provided valuable input

    regarding the applicants.

    - Then, the attendees discussed the recruitment event. They decided that it would take

    place on Wednesday, the 15th of February 2023. The application form would be

    available for a week starting that day and closing on the 22nd of February 2023.

    - The theme of the recruitment day was discussed, and the Honorable President and

    Vice President informed the rest of the attendees that they had prepared materials to

    distribute.

    - They suggested the theme of Harry Potter, as it is a very well-known series that would

    attract both genders.

    TIMUN ISLT 3
    - The Honorable Secretary General in Charge of Communication and Marketing

    suggested the theme of the virus scene from the series “the Last of Us”.

    - The topic of the theme was adjourned.

    - The Honorable Secretary General in Charge of Human Resources suggested color-

    coding the departments. After a long discussion, the attendees agreed that all

    departments would stick to the colors of TIMUN’s logo to insure harmony.

    - The attendees discussed whether or not the welcoming ceremony should be presential

    or online. They concluded that an online welcoming ceremony would be more

    effective, but they are yet to make a final decision.

    - The Honorable President, then, brought up the membership orientation event and

    suggested doing an escape house theme. This would bring all members together and it

    would tie nicely with the theme of the recruitment event that the Honorable Secretary

    General in Charge of Communication and Marketing suggested.

    - This topic was also adjourned.

    - The Honorable President, then, addressed the third point in the agenda which is the

    current crisis in the National Board.

    - The Honorable Secretary General in Charge of Communication and Marketing

    suggested coming up with regulations to help procedures go smoothly.

    - The Honorable President suggested establishing a crisis management office.

    - These suggestions were favourable for all the attendees.

    - The session was adjourned at nineteen past eleven.

    The meeting lasted 4 hours and 19 minutes and ended at 11:19 PM.

    TIMUN ISLT 4
    Certification

    Nourhene Mellouli, Secretary General of Human Resources at TIMUN ISLT, hereby

    certifies that the foregoing is a true and correct copy of the Executive Board Minutes.

    By Nourhene Mellouli, Secretary General of Human Resources Date: 12/02/2023

    TIMUN ISLT 5

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