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100% found this document useful (2 votes)
492 views27 pagesQP-STD-Q-003R1 Quality Requirement For Procurement
QP-STD-Q-003R1 Quality Requirement for Procurement
Uploaded by
dadz mingiCopyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
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/ 27
te
Ja fall ba 4
Qatar Petroleum
STANDARDS PUBLICATION
CORPORATE STANDARD
FOR QUALITY REQUIREMENTS
FOR PROCUREMENTS OF
MATERIALS AND EQUIPMENT
DOC NO: QP-STD-Q-003
REVISION 1 IP
Ja fill
Qatar Petroleum
L
STANDARDS PUBLICATION
CORPORATE STANDARD
FOR QUALITY REQUIREMENTS
FOR PROCUREMENTS OF
MATERIALS AND EQUIPMENT
DOC NO: QP- STD-Q-003
Issued as a
2oiei2006 | 1 | Corporate Standard)
Implementation
Reowetty | 22 8F [00 |
‘Corporate Endoreoment
Doc. File No.: STD.Q.003.R1 Page 1 of 26 Custodian Depts.: QA & MT Le
CORPORATE STANDARD FOR QUALITY
PROCUREMENTS OF MATERIAL AND EQUIPMENT
REQUIREMENTS FOR
ee DOCUMENT NO. QP-STD-Q-003 REVISION 1
TABLE OF CONTENTS
Page No.
FOREWORD 3
1.0 OBJECTIVE 4
2.0 SCOPE 4
3.0 APPLICATION 4
4.0 TERMINOLOGY 4
4.1 Abbreviations 4
4.2 Definitions 5
5.0 REFERENCE STANDARDS AND CODES 6
6.0 GENERAL REQUIREMENTS 7
7.0 QUALITY SYSTEM DOCUMENTATION SUBMISSION 7
8.0 INSPECTION AND TESTING ACTIVITIES 10
9.0 PURCHASE REQUISITION (PR) 14
10.0 CERTIFICATION BODY REQUIREMENTS 15
11.0 GENERAL REQUIREMENTS FOR MANUFACTURERS/VENDORS. 16
12.0 DOCUMENTATION 17
13.0 LIVE MANUFACTURERS / VENDORS DATABASE 18
APPEDICES:
APPENDIX 1: REQUISITION FOR ENGINEERING DOCUMENTS (R.E.D) 19
APPENDIX 2: VENDOR ASSESSMENT FORM
APPENDIX 3: VENDOR TECHNICAL ASSESSMENT QUESTIONNAIRE. 22
REVISION HISTORY LOG
21
26
Doe. File No.: STD.Q.003.R1 Page 2 of 26 Custodian Depts.: QA & MT & 6 CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
BS | PROCUREMENTS OF MATERIAL AND EQUIPMENT
Sajid ead
YoRaee | DOCUMENT No. QP-STD.a.003 REVISION 1
FOREWORD
This document has been developed by the Task Group on Quality Requirements for
Procurements and comprises of Materials and Corporate Quality and Management Systems
Department representatives. It was reviewed by QP User Departments and endorsed by QP
Management for use as a QP Standard for Quality Requirements for Procurements of process
related oil & gas materials and equipment,
The document is published for all QP Deparments, Vendors/Manufacturers utilization for
identification of Corporate requirements for procurements and the Manufacturers/Vendors
qualifications. It is emphasized that the requirements of the document shall be adopted and
utilized in their entirety for all such work undertaken for QP whenever applicable and
appropriate.
The document in its present form reflects as far as possible the current QP requirements for
this type of work, taking into account the present industry practices, materials and technology
and the latest applicable Nationa! and International Standards and Codes. It will be subject to
further periodic review, to re-affirm its adequacy, conform to any changes in QP requirements
and include new developments in the field
It is recognized that there will be situations where addenda, modifications or points of
clarification require to be attached to the document, in order to suit a specific application or
service. In such situations, the contents shall not be changed or re-edited by any user but any
addenda or clatifications that would entail major changes shall be brought to the attention of
the Custodian Departments. Any proposed exceptions or deviations from this standard shall
also be submitted, together with justification, to the Custodian Departments for review and
consideration.
The Custodians of this document are Corporate Quality and Management Systems and
Materials Departments. All comments, opinions and recommendations on the contents should
therefore be sent to:
Corporate Quality and Management Systems Department Manager
Royal Plaza Building, 4" Floor, Al-Saad Street
P.O. Box No 47
Doha, Qatar
Tel: 4138333
Fax: 4291066
Materials Department Manager
Navigation Plaza Building, Second Floor, G- Ring Road.
P.O. Box 47
Doha, Qatar
Tel: 4240200
Fax: 4240284
Doc. File No.: STD.Q.003.R1 Page 3 of 26 Custodian Depts.: QA & MT &
f I
CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
PROCUREMENTS OF MATERIAL AND EQUIPMENT
jul
&e \t=<8 | DOCUMENT NO. QP-STD-Q-003 REVISION 4
1.0
2.0
24
22
3.0
34
32
4.0
4A
OBJECTIVE
The objective of this standard is to define Qatar Petroleum's (QP) requirements for
procurements of oil & gas process related materials and equipment in conformance
with the quality system requirements defined in ISO 9001:2000 and the product
specification.
SCOPE
This document defines QP's minimum requirements for the Manufacturer’s/Vendor's
quality system, specified in each part of the enquiry stage for bid evaluation, and
subsequently, by successful bidders on ContractPurchase Order award, to be in
compliance with SO 9001:2000 QMS standard and QP specific requirements as
identified in QP's contract specification,
It covers the general quality system requirements (quality plan, manual), inspection
and testing activities, certification, quality document control and QP specific
requirements for Manufacturers/ Vendors.
APPLICATION
This document shall be used to identify the quality requirements for procurements
of oil & gas process related equipment’ materials (i.e., valves’, static, rotating and
electromechanical equipment) procured by Qatar Petroleum.
All materiais/equipment procurement activities shall conform to the requirements of
this document. In case of conflict between this document and the project
specification/data sheets recommendations, the latter shall prevail.
TERMINOLOGY
Abbreviations
The following abbreviations shall apply.
API American Petroleum Institute
ASME American Society of Mechanical Engineers
ASTM American Society of Testing Materials
ATEX Atmosphere Explosive - Equipment intended for use in Potentially
Explosive Atmospheres.
BASEEFA British Approved Service for Electrical Equipment in Flammable
Atmosphere.
BS- EN British — European Standards
BOM Bill of Materials
CENELEC — European Committee for Electrical Technical Standardization
cDB Certification Data Book
FAT Factory Accepted Test
Doc.
le No.: STD.2.003.R1 Page 4 of 26 Custodian Depts: QA & MT & CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
PROCUREMENTS OF MATERIAL AND EQUIPMENT
‘é-llt=4 | DOCUMENT NO. QP-STD-0-003 REVISION 4
GA General Arrangements Drawing
Iso International Standardization Organization
ITU-T International Telecommunication Union - Telecommunications
ITP Inspection Test Plan
NCCB National Accreditation Council of Certification Bodies
NDT Non Destructive Testing
NACE National Association of Corrosion Engineers
PR Purchase Requisition
PTB Physikalisch - Tecnische Bundesanstait
Qaac Quality Assurance/Quality Control
ap Qatar Petroleum
QmMs Quality Management System
SAT Site Accepted Test
SPIR Spare Parts Interchangeability Record
STD Standard
TPI Third Party Inspection
42 Definitions
The following definitions shall apply.
Certification Body Jt is the abbreviated term for the QP approved third party
appointed by QP/vendor, who gives written assurance that
a product, process or service conforms to the specified
requirements,
Contractor The party, firm or company with whom QP enters into a
contract to perform the work to which this Standard
applies.
Quality Plan It is the document to be submitted by
Manufacturer/Vendor and Contractors, as identified in the
quality system requirements included in purchase orders
and contracts whenever applicable.
Inspector QP Engineer or his appointed representative delegated to
witness QA/QC and purchase order requirements and
report on the compliance or non-compliance with these
requirements.
Manufacturer The party responsible for manufacture of equipment or
material to perform duties specified by QP or its
nominated Consultants/Contractors.
May An acceptable option or options
Doc. File No.: $TD.0.003.R1 Page 5 of 26 Custodian Depts.: A & iT >
A CORPORATE
PROCUREMENTS OF MATERIAL AND EQUIPMENT
STANDARD FOR QUALITY REQUIREMENTS FOR
DOCUMENT NO. QP-STD-Q-003 REVISION 1
Monitor Quality Surveillance activity including review of
documentation
Shall A mandatory requirement to be strictly followed
Should A strong but non-mandatory recommendation to comply
Supplier/Vendor
Will
Purchase Order
Purchaser/Buyer
with
The Organization responsible for manufacturing,
fabricating or supplying any items for delivery to the
Fabricator or QP.
‘An essential action or need to meet the mandatory
requirement.
The written agreement for the supply of goods on the
terms and conditions set out in the specification and in any
other relevant documents.
Apperson employed to select and purchase material/goods
and seek to obtain or achieve at some cost (acquire by
payment)
5.0 REFERENCE STANDARDS AND CODES
5.1 The latest editions of the following Standards and Codes shall apply.
BS EN 10204
ISO 10474
ISO 9000:2000
180 9001:2000
QSP-QAC-09
QP-REG-Q-001
Steel and Steel Products - Inspection Documents
Metallic Products Inspection Documents
Quality Management Systems — Fundamentals &
Vocabulary
Quality Management Systems - Requirements
Quality Requirements for Projects
Lifting Equipment Technical Regulations
5.2 Approved QP Standards, Specification and Practices on Equipment and Material.
5.3 Other relevant API, BS, ISO, ASTM, NACE, ITU-T, ISO and ASME standards may
be used subject to QP approval.
Doc. File No.: STD.2.003.R1
Page 6 of 26 Custodian Depts.: GA & mT
nl & CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
<4 | PROCUREMENTS OF MATERIAL AND EQUIPMENT
ee DOCUMENT NO. QP-STD-Q-003 REVISION 1
5.4 Priority of Reference Standards and Codes
In the event of conflict arising between this Standard and the Standards and Codes
referenced herein, the requirement of this Standard shall prevail, unless otherwise
specified in the project specification/purchase order.
6.0 GENERAL REQUIREMENTS
6.1 The quality system requirements shall be in line with IS09001: 2000 quality
systems. Manufacturers/Vendors shall submit the quality system documentation
specified for each part of the enquiry stage for bid evaluation by QP, and
subsequently, by successful bidders on contract or purchase order award, for
approval by QP.
6.2 QP reserves the right to camy out appraisals, evaluations and audits of the
manufacturers/vendors facilities, quality systems, procedures, during the enquiry
stage, and after order award, to verify compliance with, and maintenance of, the
quality system requirements defined in ISO 9001:2000.
6.3 In the Vendor's proposal, the Vendor shall identify location(s), size, outfitting, and
capabilities of Vendor-owned or leased manufacturing facilities. The Vendor shall
submit details of their manufacturing qualifications and certifications. The Vendor
shall also identify all material/equipment and work that would be contracted out to
sub-vendors and their capabilities and qualifications. All this shall be identified and
defined in the contract or purchase order. (Not applicable if the vendor has been
included in the approved list of QP manufacturing database)
6.4 Vendor shall submit with his proposal a master project plan with resource allocation
analysis and customer list showing vendor's scope of supply and estimated value
for similar scope of supply in the past five (5) years.
7.0 QUALITY SYSTEM DOCUMENTATION SUBMISSION - ENQUIRY STAGE
7.1. The Vendor shall complete the Vendor Technical Assessment Questionnaire
(Appendix 3) if not listed in QP’s Database, which will include the below information:
a) Accreditation and certificates of approval i.e., ISO, ASME, API, NACE etc.
b) Quality Manual.
) Typical Quality Plan.
4) Company Profile (to include 5 years clients list, Approved Sub Vendor! Sub
Manufacturers/Vendors, layout of facilities, financial details (for the last 3
years) etc.
Doc. File No.: STD.2.003.R1 Page 7 of 26 Custodian Depts.: QA & MT aja plead
CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
PROCUREMENTS OF MATERIAL AND EQUIPMENT
DOCUMENT NO. QP-STD-Q-003 REVISION 1
72
73
9)
h)
9)
Whether the Manufacturer/Vendor has been approved and registered with
QP and whether audits by QP or QP's Third Party have been carried out.
Whether the Manufacturer / Vendor / Supplier has supplied the same
equipment / material to QP before? State the Purchase Order and/or
contract details, and provide a copy of the same.
Inspection certificate or release notes given by the Third Party Inspection
Agency for the similar size/capacity/type of equipment.
Specific approvals from international process licensors and reputed
engineering consultants having certified the capability of Vendor for
manufacture of equipment.
Satisfactory performance certificate! enlistment certificate issued by other
petroleum and petrochemical plants.
Any other information
All the above information shall be attached to the Vendor Assessment Form
(STD.Q003.F2 - Appendix 2) for QP evaluation and approval.
The Quality Manual shall:
a) Document the Manufacturer/Vendor’s quality system management
objectives, policies, organization and procedures to demonstrate compliance
with the requirements of IS09001: 2000.
b) Be authorized, for application within the Manufacturer/Vendor’s organization,
by the chief executive of the organization.
¢) Be a current revision in use within the manufacturer’s/vendor's organization.
Quality Plan shi
a) Be specific and reflecting measures to be taken by the Vendor to satisfy the
technical and quality requirements of the scope of work in the purchase
order/contract.
b) Define and describe the quality system, which will be applied to control the
work (the quality system being compliant with IS09001: 2000).
©) Include inputs from Sub-Vendors of goods and services (such inputs having
been approved to 1S09001: 2000 by the manufacturer/vendor) and identify
the stages where these inputs control the work.
Doc. File No.: STD.Q.003.R1 Page 8 of 26 Custodian Depts.: QA & MT &
‘ TA
CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
PROCUREMENTS OF MATERIAL AND EQUIPMENT
DOCUMENT NO. QP-STD-Q-003 REVISION 1
d) Detail the Quality Mangement System by description of the organization (with
positions identified and individuals named) responsibilities and quality
programs,
e) __ Include a quality control plan that details all quality activities relevant to the
work, identifying all procedures, activities, controls, tests, inspections,
acceptance criteria and records used to control and verify compliance with
the specified requirements, and incorporating all specific quality controls,
including all those identified in the purchase order. The format of the quality
plan shall provide columns for witness/hold/monitor/review points to be
identified by the Vendor, QP and Certification Body for manufacture,
inspection and test stages,
f) Include a list of QA/QC deliverables such as Quality Control Procedures,
Method Statements, Inspection and Testing Procedures etc., as applicable,
and the same shall be cross referenced in Quality Control Plan.
9) Include the schedule of quality audits relevant to the Contract/Purchase
Order (results of audits specific to the Purchase Order shall be made
available for QP review and approval).
h) Include all agreements and clarification actions, on quality assurance and
Quality control, reached between the Manufacturer/Vendor and QP during bid
evaluation.
i) Be revised, updated and re-submitted for review and approval by QP to
incorporate any changes necessary during the Purchase Order period to
ensure that the document is well maintained.
A Quality Plan shall be submitted to QP/Purchaser at the proposal stage for review
and agreement by the purchaser and Third Party Inspector. The Quality Plan shall
cover all aspects of design, engineering, review and approval, material
Procurement, manufacture and testing to be carried out by the Manufacturer/Vendor
and sub-vendors and identifying the points of involvement of Manufacturer/Vendor
and sub-vendor's inspectors. The following items shall be addressed in the Quality
Plan as a minimum.
- Description of material/equipment
- Quality organization and responsibilities
- Inspection procedures/activities
- Compliance with ISO 9001:2000
- Drawings (Mechanical, Electrical, etc)
Doc. File No.: STD..003.R1 Page 9 of 26 Custodian Depts.: QA & MT bs Saji
eter Petroleum
PROCUREMENTS OF MATERIAL AND EQUIPMENT
RS CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
a Myke
DOCUMENT NO. QP-STD-Q-003 REVISION 4
The inspection plan shall identify all procedures, standards, codes, drawings
relevant to the process to be identified.
8.0 IN
8410 Wi
ISPECTION AND TESTING ACTIVITIES
ithin two (2) weeks of the placement of a purchase order and prior to any
manufacturing, the Manufacturer/Vendor shall prepare detailed Inspection Test plan
(ITP) and procedure for the subject material/equipment and/or components and
sul
bmits to QP/QP Nominated Third Party Inspector for review and approval.
The following items shall be addressed in the Inspection Test Plan (ITP) as a
minimum:
Manufacturer's QC inspection during stages of manufacture including sub-
vendors.
Material certification, identification and traceability.
Dimensional and fit-up checks.
Acceptance criteria and applicable standard/code specification.
Preparation for transport.
Packing/Packages
The involvement of QP/QP's nominated Third Party Inspection Agency in the ITP.
QA/QC documentation.
Testing and inspection shall be as per QP standards and the QP approved
project specifications, codes and standards.
All tests (hydrostatic test, pneumatic test, functional test, etc.) shall be performed
on the equipment and routine test certificates shall be furnished.
8.2 The Inspectien Test Plan and activities shall include the following:
a)
b)
Inspection Test Plan and Schedule shall be prepared by the
Manufacturer/Vendor and will be submitted to QP/QP Nominated inspector
for their review and approval.
Notice period for witnessing the Factory Accepted Test (FAT), where QP
representatives are required to attend shall be as per the FAT requirements
and as agreed by both QP and Manufacturer/Vendor.
Doc. File No.: STD.2.003.R1 Page 10 of 26, Custodian Depts.: QA & MT ( ad
dsfltes’ | DOCUMENT NO. QP-STD-Q-003 REVISION 1
& CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
PROCUREMENTS OF MATERIAL AND EQUIPMENT
8.3
8.3.1
8.3.2
8.3.3
©) Witness points: These are where the work shall be made available for
inspection by Manufacturer/Vendor to QP/QP Nominated Inspector. Minimum
10 working days notice period should be given to attend the same. In the
event of Non-attendance by QP/Purchaser/Inspector, further work may
continue if accepted by QP and the Manufacturer’s/Vendor’s QC Inspector.
The inspection results shall subsequently be made available to the
QP/Purchaser/inspector.
d) Hold points: These are where the work will be made available for inspection
by the Manufacturer/Vendor to QP/QP Nominated Inspector. Minimum 10
working days notice period shall be given to the QP/Purchaser/Inspector. In
this case inspection must be witnessed and approved by the
QP/Purchaser/Inspector, before any further work may continue.
e) Review of documents: Manufacturer/Vendor shall make quality certificates,
qualifications, personne! documents, and other vendor relevant documents
available to QP/Purchaser/inspector for review and approval.
f) Quality Surveillance activity, which shall include the review of all relevant
documentation.
9) Inspection or test method with reference to the relevant procedures,
specifications and relevant document/drawing number, which control the
specific operations.
h) The quality acceptance criteria for each inspection/test procedure.
i) Reference to the specific forms used by the Vendor to document the results
of each inspection/test.
Certifying Body/Authority
Manufacturer/Vendor and Sub-Vendors shall be responsible and bear all expense
for obtaining Third Party Certification of Manufacturer/Vendor from a QP approved
Certifying Body. This will involve obtaining Certifying Body approval of manufacture;
testing and inspection procedures and TPI as well as ensuring that the material has.
been manufactured and tested in accordance with the QP approved Standards,
project specifications/datasheets.
The VendorlManufacturer is responsible for the design and manufacture in
accordance with the specification provided in the Purchase order. Subsequent
‘TPI/Certifying authority approval and /or QP/Purchaser acceptance does not relieve
the Manufacturer/Vendor from this responsibility under the Purchase
Order/Contract.
The roles and responsibility of the Certifying Body Authority shall be as per QP
approved Purchase Order.
Doc. File Nio.: STD.Q.003.R1 Page 11 of 26 Custodian Depts.: QA & MTL.
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CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
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DOCUMENT NO. QP-STD-Q-003 REVISION 1
8.4
8.4.4
8.4.2
8.4.3
8.4.4
8.4.5
8.4.6
8.4.7
Third Party Inspection
Third Party inspection shall be conducted on materials in accordance with approved
work scope and quality Inspection Test Plan. As a minimum, the
Manufacturer/Vendor shall obtain the inspector's written approval during
manufacture including witnessing and review of material mill and test certificates,
welding procedure specifications and NDT reports (if applicable), factory running
and acceptance testing and all other required inspection and testing of materials of
Manufacturer/Vendor and or Sub-Vendor.
The Manufacturer/Vendor shall provide a detailed Inspection Test Plan and
procedure to QP/ Purchaser and Thitd Party Inspector for review and approval. The
Vendor shall supply QP/Purchaser’s Inspector with the use of an office, desk, chair
lockable file cabinet, telephone and fax. (if applicable). The Manufacturer/Vendor
shall provide the Purchaser's Inspector with all reasonable co-operation, services
and facilities to conduct inspection of the equipment that is manufactured under this
standard.
The Manufacturer/Vendor shall provide QP's nominated TP! with unrestricted
access to all parts of the design, manufacture, procurement and testing of the works
covered by the project specification. All test certificates for materials used and a
certified copy of the Vendor's test results must be available prior to inspection. Such
access shall also apply to Sub-Vendor’s product and documents.
The Manufacturer/Vendor shall provide QP's nominated TPI with copies of relevant
documents and drawings to ensure compliance with all aspects of this standard.
Such access shall also apply to sub-vendor's product.
The notice period shall be as per FAT requirements and as agreed between the
Manufacturer/Vendor and QP. The Manufacturer/Vendor shall provide minimum 10
working days advance notice to QP's nominated TP Inspector of the proposed
date, which components will be ready for inspectionitesting as outlined in the ITP.
The presence of authorized Inspectors shall not reduce the responsibility of the
Manufacturer/Vendor to carry out his own inspection and testing in accordance with
the project specifications and purchase order. The Vendor shall carry out all
inspection and tests to ensure that he fulfils the requirements of this standard and, if
necessary, take all corrective measures to meet the project specification and
committed delivery date.
Any Manufacturer/Vendor or Sub-Vendor supplied material, which does not meet
the material/project specifications and purchase order or which shows defects
during inspection will be rejected and the Vendor will be notified in writing,
Doc. File No.: STD.Q.003.R1 Page 12 of 26 Custodian Depts.: QA & MT ( ney CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
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ee DOCUMENT NO. QP-STD-Q-003 REVISION 4
PROCUREMENTS OF MATERIAL AND EQUIPMENT
8.48
8.4.9
8.5
8.5.1
8.5.2
8.5.3
8.6
8.6.1
8.6.2
The Manufacturer/Vendor shall immediately replace or repair the rejected item, as
agreed/approved by QP, at the Manufacturer’s/Vendor’s expense without impact to
the previously agreed delivery schedule.
Qp/Purchaser reserves the right to conduct or request additional inspections or
testing to ensure that the Third Party Inspection complies with the relevant Codes
and Standards. Such inspections shall be to QP/ Purchaser's account unless they
reveal defects not previously detected, in which case, the Vendor shall bear the cost
of such inspections, repairs/replacement and subsequent re-examinations.
QP/Purchasers Inspector or its delegates shall be entitled to irrevocably reject non-
specification materials at any time during manufacture, even if such non-compliance
has not been evidenced in the previous inspection and /or tests.
ce of QP inspectors shall not relieve the Manufacturer/Vendor of his
ties. Manufacturer/Vendor shall provide the list of deviations to
QP/Purchasers from Inspection Data Sheet (IDS) and ITP. QP reserves the right to
witness any or all the agreed tests.
Material Certification
Traceability for all materials will include both chemical analysis and mechanical
properies/tests for all parts requiring certification in accordance with BS EN 10204
or ISO 10474.
QP/Purchaser reserves the right to upgrade material certification to ISO 10474
3.1C/ BS EN 10204 3.2. Where indicated in enquiry, the Manufacturer/Vendor shall
supply an additional expense and delivery impact for 3.1C/3.2 certification as an
optional item with his proposal. The materia! certification requirements shall be
determined prior to placement of order.
Manufacturer/Vendor shall identify source (i.e. manufacturer, distributor, country of
origin) of all materials and Sub-Vendor supplied equipment in his proposal
Acceptance
Once the Manufacturer/Vendor has completed its manufacturing and in - house
testing in accordance with this standard, approved design and approved document
revisions, the Manufacturer/Vendor shall offer the equipment to QP/ Purchaser's
Inspector for acceptance of final testing.
The Manufacturer/Vendor shall prepare and submit an acceptance test procedure to
the Purchaser for review and approval. As specified in the QP approved project
specifications and Purchase Order, the material/equipment shall be factory tested to
full design conditions.
Doc. File No.: STD.2.003.R1 Page 13 of 26 Custodian Depts.: QA & MT |, CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
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DOCUMENT NO. QP-STD-Q-003 REVISION 1
8.6.3. If QP or QP nominated Inspector concurs that the material/equipment is as per
87
9.0
91
Purchase Order; they shall accept the equipment on behalf of QP/ Purchaser, and
issue the Manufacturer/Vendor with a written notification (release note) to this
effect. Such acceptance of the equipment does not release the Vendor from its
contractual obligation contained in Purchase Order to comply with the project
specification with respect to any defects subsequently identified.
Remedial Work
If the product does not meet QP/Purchaser’s requirement due to any of the
following conditions, remedial work shall be done without delay to bring the
equipment to meet the project specification at the vendor's cost:
a) — Manufacturer/Vendor has commenced work prior to receiving
QP/Purchaser’s acceptance of drawings or procedures.
b) — Manufacturer's/Vendor's drawings or procedures are subsequently found not
to comply with the specification regardless of status of QP/Purchaser’s
acceptance.
c) Rogue materials have been used in the manufacture (i.e. other than fully
traceable materials procured and allocated for the manufacture).
d) Dimensional tolerances exceed the project specification.
e) — Manufacturer/Vendor has not followed the approved procedures.
f) Inspection reveals faulty workmanship.
) Any other item that results in non-compliance with the QP approved project
specification.
Certification Data Books (CDB)
Within two (2) weeks of completion of a purchase order, the Manufacturer/Vendor
shall provide CDB containing all material certifications, NDT Records, Welding
Procedures, Weld Maps, Manufacturing Reports, Factory Test Records
(Equipment/Piping), Statutory Certificate, Drawings etc. (Original, 3 Copies and one
electronic copy). (Index of CDB to be submitted by the Manufacturer/Vendor for
approval by QP.)
PURCHASE REQUISITION (PR)
Prior to submission of PR, the following information and attachments shall be
provided to the end user for the equipment being purchased:
a) Technical Specifications including scope of supply.
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S4 | PROCUREMENTS OF MATERIAL AND EQUIPMENT
9.2
10.
b) Equipment / Material Data Sheet.
c) BOM (In case of bulk items).
d) Required Engineering Document List (to identify documents and procedures
required from the Manufacturer for review, approval, information etc, and
Submission Schedule). Form STD.Q003. F1 — Appendix '1 is an example.
e)
GA Drawings (if applicable)
f) Required On-Site date (ROS)
9) Delivery Schedule (in case of partial shipmentidelivery)
=
All minimum required certifications, tests required by user party within QP.
i) SPIR (Spare Parts and Interchangeability record.
PR should clearly identify the equipment/material in detail as per Clause 9.1.
0 CERTIFICATION BODY REQUIREMENTS
The Manufacturers/Vendors, who are subject to Third Party Inspection and
Certification, as per the Purchase Order requirements shall comply with the
following requirements.
1 Manufacturers/Vendors shall identify and define the specific requirements of the
Certifying Body in accordance with the Purchase Order.
10.2 Manufacturers/Vendors shall be directly responsible for obtaining the necessary
approvals from the Certifying Body and shall, during the Contract/Purchase Order
stage, comply with the following requirements:
a) Submit design and other documents for Certifying Body information, review and
approval
b) Provide reasonable access for the Certifying Body to perform in-work
surveys/inspection, to enable the Certifying Body to issue the stage approval
certificates.
10.3 Manufacturers/Vendors shall refer to the Certification Data Sheets, including as a
special attachment to the Contract/Purchase Order for a summary of the material
test certificate and Certifying Body requirements.
Doc. File No.: STD.Q,003.R1 Page 15 of 26 Custodian Depts.: QA & MT & & CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
4 | PROCUREMENTS OF MATERIAL AND EQUIPMENT
eo DOCUMENT NO. QP-STD-Q-003 REVISION 1
10.4 Manufacturers/vendors shall refer to the Scope of Work in the Purchase Order to
identify the general requirements for material certificates, document submissions
and in-work surveylinspection
10.5 Manufacturers/Vendors shall liaise with and submit documents directly to the
Certifying Body in accordance with QP Purchase Order requirements.
10.6 Manufacturers/Vendors shall maintain a schedule and control register to identify the
approval status of all documents submitted to the Certifying Body. Copies of this
register shall be provided at weekly intervals to QP.
10.7 Manufacturers/Vendors shall compile, in their Manufacturing Data Books, the
documents that have been approved by the Certifying Body.
10.8 The authority for release of equipment, materials and plant from
Manufacturers/Vendors shall be as per the Contract /Purchase Order requirements.
11.0 GENERAL REQUIREMENTS FOR MANUFACTURERS/VENDORS
14.1 Manufacturer/Vendor shall refer to the certification datasheet that is included as a
special attachment to the Purchase Order. The certification data sheet is a
summary of the Material Test Certificate and Certifying Body requirements. This is
to include the following:
a) Material Test Certificates
b) Design review requirements; items subject to design review are identified and
reference is made to the documents that shall be submitted to the certifying
body for information, and for review and approval, on list of documents required
from Manufacturers/Vendors.
©) In-work survey/inspection requirements; Items subject to in-works survey are
identified, and reference made to approved inspection and test plan that
includes the review, witness and hold point requirements of the certifying body.
14.2 Manufacturers/Vendors shall include the Certifying Body's requirements in any Sub-
Manufacturers/Vendors orders. The Manufacturer/Vendors/Sub-Vendors orders
shall make provision for material test certificates, design review, and in-work survey
requirements of the certifying body applicable to the Sub-Vendors order.
Doc. File No.: STD.Q.003.R1 Page 16 of 26 Custodian Depts.: QA & MTG, & CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
BES | PROCUREMENTS OF MATERIAL AND EQUIPMENT
|= | DOCUMENT NO. QP-STD-Q-003 REVISION 1
12.0 DOCUMENTATION
12.1 General Requirements
12.1.1 All correspondence, drawings, instructions, data sheets, design calculations, and all
other written information shall be in the English language.
12.1.2 All dimensions, measurements, physical constants, etc. shall be in SI units, unless
otherwise specified.
12.1.3 The Vendor shall maintain a comprehensive recording and reporting system on all
aspects of supply/contract works.
12.1.4, documents (texts, specifications, data sheets, drawings etc.) shall be provided
with electronic files in the approved software (Ms Word, Excel, Auto Cad and etc.).
Design calculations shall be submitted in the approved and widely used software
agreed by QP.
12.2 Document Control
12.2.1 Documents to be submitted as per the Purchase Order requirements.
12.2.2All documents to be reviewed and approved by the Manufacturer/Vendor
1QP certifying authority to be completed within 10 working days from receipt.
12.2.3 The Certifying Body will use an alphabetical code to identify the review status of all
documents submitted by Manufacturers/Vendors. The Alpha code and meanings of
the Alpha code are as follows:
- ‘A’ = approved
= “C= approved with comments
- "R’ = not approved or rejected
“l= information only
- "N' = noted.
12.2.4 All documents submitted by Manufacturers/Vendors that are coded *C” or:”R”_ shall
be revised and resubmitted until they reach code “A” status.
12.2.5If after commissioning of the equipment at site problems are encountered and
equipment/part is modified, all drawings/documents will be further updated to 'As-
Built’ by the Manufacturer/Vendor without any further financial impact to QP. These
documents shall be modified within two weeks of the modifications.
Dos. File No.: STD.Q.003.R1 Page 17 of 26 Custodian Depts.: a & MT & CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
—=
al 0-4
Bites | DOCUMENT NO. QP-STD-2-003 REVISION 1
PROCUREMENTS OF MATERIAL AND EQUIPMENT
12.3
12.3.1
12.3.2
12.3.3
13.0
13.4
13.2
Document Identification
Manufacturers/Vendors and Contractors shall identify all documents with a unique
number, relevant to Purchase Order item number etc. Documents submitted to the
Certifying Body shall be listed on a transmittal document that shall identify the
document type, number, revision status and date of dispatch, approval review
status etc.
All documents shall be attached to a transmittal document, which shall identify
documents for approval, review, information etc. Transmittal document will have a
return slip to acknowledge the date of receipt and return to submitter.
All correspondence from Manufacturers/Vendors and contractors to the Certifying
Body shall be identified with a sequential number and be confined to one subject
for each sequential correspondence number. (The Certifying Body will use the
same procedure).
ON-LINE (LIVE) MANUFACTURERS / VENDORS DATABASE
Qatar Petroleum will operate a Manufacturer Vendor live database to identify and
define the QP requirements in this regard and to assess the Manufacturers against
this database to identify QP approved Manufacturers/Vendors.
The subject online database will include various details of the QP approved list of
Manufacturer/Vendor's i.e. validation of certification, ISO, API, ASME, etc,
description of Material/Goods, Quality issues, Delivery status etc.
The Manufacturers/Vendors that satisfy the QP requirements identified in the
Online (Live) Manufacturers Assessment List will be included into the Database
and letter of approval by MT for a period of (3) three years will be issued by MT.
Following this period the Manufacturers/Vendors shall make a request for further
extension of (3) years. Materials and QA Departments will review the request.
Manufacturer/Vendor will be advised if a further extension is approved.
Doc. File No.: STD.0.003.R1 Page 18 of 26 Custodian Depts.: QA & MT(,
ti CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
PROCUREMENTS OF MATERIAL AND EQUIPMENT
jill a
ge DOCUMENT NO. QP-STD-Q-003 REVISION 4
APPENDIX 1: R.E.D Form — Typical Sub
Requisition for Engineering Documents (R.E.D.Form)
Purchasing Office Principal
Distribution Office
Special Instructions:
Prints
‘Docuinenis shalibe sont to
Production Schedule
DISTRIBUTION OFFICE
‘Manufacturing inspection & testing sequence plan
“To nominated inspector before pre-manufactuing meeting
Drawings
“Approval rawinga/Final drawings To
be submitted under cover of an ADS
form FOS form respectively, Approval
Required nuinber or
Final ssve]
TIMING FOR SUBMITTAL For approval_—_weeks after
(Order date. Final issue weeks afr Approval / Order
date
Documents shall be submitted to:
Pane
Frits
General Arrangement Drawings
Construction Drawings
Design Calculations
State Calevitions
‘Anchor bot ocation plan
Foundation loading plan
Welding Procoduros
Wiring diagram
Logie dire
Erection plan
‘SPARE PARTS INTERCHANGEABILITY RECORD
‘SPIR Fors in_ accordance with Procedure IP-MT-029
“Test and inspection documents
Prints
Documents shall ba submitted fo:
‘Manufacturing report Load Test Certieate (QP-REG-0.007),
Manufacturing report (Weeki) (Biweekly) (Monthy)
Material certificates (BS-EN-10208)
Functional Test Conitcale (aawalors)
Electical Corificaes to CENELECIPTE/BASEEFAICOmplance
ATEN Factory Mutual
‘StatiiDynamic balancing comtiicates
Doc. File No.: STD.Q.003.R1
Page 19 of 26
Custodian Depts.: QA & MT &
‘ CORPORATE STANDARD
doi ad
Qatar Petroleum
PROCUREMENTS OF MATERIAL AND EQUIPMENT
DOCUMENT NO. QP-STD-Q-003
FOR QUALITY REQUIREMENTS FOR
REVISION 1
Hycraulc test certificates / Pheumatc test certificates
Hea treatment graphs / Reports
Test data/ourves
‘OPERATING DOCUMENTS FAT Procedures SAT Procedures
Installation instructions
Operating instructions:
Maintenenee Instructions
Preservation Procedure
“ADDITIONAL
REQUIREMENTS
REMARKS,
Trvoice must cartly tat the drawings and engwnesring documents
‘pected above have been dispatened to all parties concemed.
Unita” Gmensions To be used on Enginesing documents shall be ST
(Exceptions to SI units are standardized imperial units for nominal sizes of
pipe, valves flange bolting etc
“Any deviation on the timing Yor Submital of Wocuments shal be natied
{o the Approval, Distribution offices by e-mailfax.
"The documents (hard copies) shall bein English. Electone copies fo be
‘Autocad format (for drawings), MS Office (for other documents for review)
‘and PDF (for final certification). Description on drawings and simlar
‘documents shall be in English,
‘Shop TabrcaIon Bha Hol be stariod botore Tre required Spavoval OF
‘drawings have been released for constuction by the party concerned,
unless otherwise slated on the ‘Approval Drawing Specticato.
‘Drawings and documents shal comply with scvepled_natonal or
Intemational standards fr the preparation of technical drawings.
Each document shall Bear the lem Neg and order reference number
_and hard copies to be dispatched by courier and electronic copies by
The folowing Standard sizes ave preferred: At, AS, AZ, At
e-mail, unless other instructions are stated on the RED.
Doc. File No.: STD.Q.003.R1
Page 20 of 26
Custodian Depts.: QA & MT &
‘ CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
PROCUREMENTS OF MATERIAL AND EQUIPMENT
DOCUMENT NO, QP-STD-Q-003 REVISION 7
APPENDIX 2:
C
Js Ant bad Es
Qatar Petroeun VENDOR ASSESSMENT FORM
(aap Ret WoT 0 Gwe ]
Com Be
Vendor/Manufacturer's Name:
Vendor/Manufacturer’s Address:
Vendor/Manufacturer’s Country:
Description of Equipment/Material:
T1s0 | 180
9001, : 14000
Accreditation Attached: API | ASME Others
Company profile Attache
(Quality Manual Attached: Yes: TNot
Vendor Assessment:
Further information required:
Vendor/ Manufacturer Approved
OA
Form File No.: STD.Q003.F2
Doc. File No.: STD.Q.003.R1 Page 21 of 26 Custodian Depts.: QA & MT
« | & CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
S4 | PROCUREMENTS OF MATERIAL AND EQUIPMENT
=
| eh DOCUMENT NO. QP-STD-Q-003 REVISION 1
APPENDIX 3:
VENDOR TECHNICAL ASSESSMENT QUESTIONNAIRE
| —
PART ~14 COMPANY DETAILS
1.0 | NAME OF THE COMPANY: ADDRESS:
DATE BUSINESS STARTED: PHONE :
CONTACT FOCAL POT: FAX:
POSITION: WEBSITE:
E-MAIL: E-MAIL: (Company e-mail address preferred)
MOBILE:
CONTACT PERSON IN CASE OF EMERGENCY:
TEL:
FAX:
MOBILE:
14
NAME & ADDRESS OF HOLDING COMPANY
(IF YES, PLEASE PROVIDE DETAILS)
-YES NONE
(Details Attached)
FULL NAME (S) AND ADDRESS (ES) OF ALL
‘SUBSDIARIES AND ASSOCIATED COMPANY /
COMPANIES
(IF YES, PLEASE PROVIDE ON SEPARATE
SHEETS)
-YES = NONE
(Details Attached)
Doc. File No.: STD.@.003.R1 Page 22
Custodian Depts.: QA & MT (s
of 26 CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
PROCUREMENTS OF MATERIAL AND EQUIPMENT
DOCUMENT NO. QP-STD-Q-003 REVISION 1
VENDOR TECHNICAL ASSESSMENT QUESTIONNAIRE, CONTI
1.2 | COMPANY REPRESENTATIVE IN QATAR: Under Process + None
stored with Materi iment)
NAME
ADDRESS
TELEPHONE : FAX:
E-MAIL ADDRESS :
AGREEMENT:
{Copy of Agency Agreement
igre cored rom the) -srockist [OTHERS (Speci:
Ministry of Economy and
Commerce OR an
Appointment Letter from
Principal on Company
Letterhead
TYPE OF AGENCY AGENT - DISTRIBUTOR: EXPIRY DATE:__/
a. Are they capable of handling business electronically? Yes _No
JANUF ACTURING Pi D LOCATIONS,
NAME
ADDRESS
TELEPHONE =: FAX:
E-MAIL : WEBSITE:
CONTACT : POSITION:
PERSON
MANUFACTURED:
Product Range:
PRODUCT | ‘| ALL PRODUCTS
Separate sheot for each Facility
Doc. File No.: STD.Q,003.R1 Page 23 of 26 Custodian Depts.: QA & MT &
‘ e& CORPORATE STANDARD FOR QUALITY REQUIREMENTS FOR
=
PROCUREMENTS OF MATERIAL AND EQUIPMENT
dsc ta4 | DOCUMENT NO. QP-STD-Q-003
Qatar Parfaun
REVISION 1
VENDOR TECHNICAL ASSESSMENT QUESTIONNAIRE, CONTD.
14
VALID RECOGNITION /
Keonownreomeeevanr | [ J-iso (Jas [ }asve [Jes [J stoves
INTERNATIONAL ACCEPTED
BODIES (NV ENGLISH
LANGUAGE) FOR EACH
FACILITY.
1S THE QUALITY
MANAGEMENT SYSTEM
IMPLEMENTED IN THE
BUSINESS OF THE
ORGANIZATION?
oo
-OTHERS
vor [LJannce LJ nem LJ rw [] -cenctec
(PROVIDE CERTIFIED TRUE COPY OF THE ORIGINAL)
“NONE = NOT APPLICABLE -UNDER PROCESS
ADDITIONAL INFORMATION
PART-II (Confirm if the following documents are enclosed)
T
(a) (b) (c) |
2.0 | 2~ ELECTRONIC SETS OF COPY OF COMPANY PROVIDE PROOF OF REFERENCE FROM MAJOR:
PRODUCT CATALOGUE OR| ORGANIZATIONAL CHART | OIL. & GAS INDUSTRY AS REGISTERED OR
BROCHURES (FORALL FACILITIES) | APPROVED MFR./SUPPLIER IN THE GCC COUNTRY
(IF ANY)
-Yes [—]no