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# Software Requirements Specification
## Development of Sales and Inventory Management System for Thrift

Stores in Tayabas City (UkayHub)
### By Authors:
- Maritana, Jing-Jing M.
- Palermo, Adlai B.
- Reyes, Melca Joy C.
### September 21, 2024
Release 1.0
---
### Revision History
| Date | Rev | Description of Change |
|------------|-----|-----------------------|
| | | |
| | | |
| | | |
---
## Table of Contents
1.0. Introduction
  1.1. Product Overview
  1.2. Purpose and Scope of the Project
  1.3. Definitions
2.0. Product Requirements and Architectural Implications
  2.1. Functional Requirements
  2.2. Hardware Requirements
  2.3. Detailed Non-Functional Requirements (ISO 25010)
  2.4. System Architecture (INPUT-PROCESS-OUTPUT)
3.0. References
4.0. Proof of Interview Documentation with Clients
---
## 1.0. Introduction
### 1.1. Product Overview
UkayHub is a sales and inventory management system specifically designed

for thrift stores in Tayabas City. This system aims to streamline the daily
operations of thrift stores, including managing sales transactions, monitoring
inventory levels, generating reports, and handling customer relations. The
system will allow store owners to track items being sold, automatically
update inventory when sales are made, and provide data analytics for better
decision-making regarding stock levels and sales performance. UkayHub
integrates secure data storage for store owners, with a user-friendly interface
for smooth operation.
With UkayHub, store owners can maintain accurate records of their stock
levels, view historical sales data, and gain insights into sales trends. The
system also supports managing multiple thrift store branches. It will ensure
transparency, minimize manual errors, and provide better control over
inventory, resulting in more efficient store management.
### 1.2. Purpose and Scope of the Project
UkayHub aims to provide an efficient and scalable solution for thrift stores in
Tayabas City to manage their inventory and sales. The system's primary
objectives include:
- Automating inventory updates and ensuring accurate stock records.
- Managing sales transactions seamlessly, with real-time data integration.
- Generating reports on sales performance, inventory turnover, and

profitability.
- Providing secure, organized data storage for sales and inventory records.
- Allowing thrift store owners to better manage multiple branches through a

centralized platform.
UkayHub is designed to reduce the workload of store managers, prevent

overstocking or understocking issues, and give store owners the tools they
need to make informed business decisions. The system will not cover
external financial accounting, marketing, or human resource management,
focusing instead on the operational aspects of running a thrift store.
### 1.3. Definitions
| Acronym | Definition |
|---------|-------------------------------------|
| DBMS | Database Management System |
| SKU | Stock Keeping Unit |
| POS | Point of Sale |
| MIS | Management Information System |

---
## 2.0. Product Requirements and Architectural Implications
### 2.1. Functional Requirements
- **User Registration**
  **Clients:** Store Admin, Sales Clerk
  **Description:** Store owners and sales clerks can create

accounts using their credentials. Store owners can also create accounts for
their employees.
  **Conditions:** Users must have valid credentials and email

accounts.
  **Exceptions:** Invalid credentials trigger error messages.
- **Inventory Management**
  **Clients:** Store Admin
  **Description:** Store owners can track inventory levels, add

new products, and update product details such as price, SKU, and quantity.
  **Conditions:** Products must have valid SKU and quantity.
  **Exceptions:** Invalid SKU or missing product details trigger

validation errors.
- **Sales Transaction Module**
  **Clients:** Sales Clerk, Store Admin
  **Description:** Sales clerks can process sales transactions

through a POS system. The system automatically updates the inventory
based on sold items.
  **Conditions:** Sales must be linked to existing inventory
records.
  **Exceptions:** Errors occur if inventory data is inconsistent.
- **Reporting and Analytics**
  **Description:** Store owners can generate detailed reports,

including daily sales reports, inventory reports, and profit margins. The
system provides dashboards for quick insights into performance.
  **Conditions:** Store must have sales data.
  **Exceptions:** Missing sales data may result in incomplete

reports.
- **Notifications**
  **Description:** UkayHub sends notifications to store owners

when inventory levels are low or when there are critical stock shortages.
  **Conditions:** System must be configured with valid stock

thresholds.
  **Exceptions:** Incorrect configuration may delay notifications.
- **Multi-Store Management**
  **Description:** Store owners with multiple branches can

manage inventory and sales across all locations through a centralized
system.
  **Conditions:** Each branch must be registered and synced

within the system.
  **Exceptions:** Errors occur if branch data is incomplete or

inconsistent.
### 2.2. Hardware Requirements
| Component | Specification |
|-----------------|----------------------------------------------------|
| Operating System| Windows 11 Home Single Language |
| Processor | Intel Core i5-13400 |
| Graphics | Intel UHD Graphics 730 |
| Memory | 8 GB DDR4 |
| Storage | 1TB HDD + 256GB SSD |
| Networking | WiFi6 – 802.11ax, Bluetooth 5.0 |
### 2.3. Detailed Non-Functional Requirements (ISO 25010)
- **Functional Suitability**
  The system must support all necessary features such as

inventory management, sales processing, and reporting.
- **Performance Efficiency**
  - **Time Behavior:** The system must process transactions

and load inventory data within 2 seconds.
  - **Capacity:** The system must handle up to 1,000

transactions per day without slowing down.
- **Security**
  - **Confidentiality:** Customer and store data must be

protected from unauthorized access.
  - **Integrity:** The system ensures that inventory and sales
data are accurate and cannot be tampered with.
- **Maintainability**
  - **Modifiability:** The system must be easy to update or

modify for future enhancements.
### 2.4. System Architecture (INPUT-PROCESS-OUTPUT)
- **Input:** Sales data, product information, inventory updates.
- **Process:** Inventory checks, sales processing, report generation.
- **Output:** Inventory levels, sales reports, profit analysis, low stock alerts.
---
## 3.0. References
- Interview with thrift store owners in Tayabas City, conducted September

2024.
---
## 4.0. Proof of Interview Documentation with Clients
- Documentation of interviews conducted with owners of local thrift stores to

understand their current challenges and requirements.

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# Software Requirements Specification

## Development of Sales and Inventory Management System for Thrift

- Reyes, Melca Joy C.

### September 21, 2024

### Revision History

| Date | Rev | Description of Change |

&nbsp;&nbsp;1.1. Product Overview

&nbsp;&nbsp;1.2. Purpose and Scope of the Project

2.0. Product Requirements and Architectural Implications

&nbsp;&nbsp;2.1. Functional Requirements

&nbsp;&nbsp;2.2. Hardware Requirements

&nbsp;&nbsp;2.3. Detailed Non-Functional Requirements (ISO 25010)

&nbsp;&nbsp;2.4. System Architecture (INPUT-PROCESS-OUTPUT)

4.0. Proof of Interview Documentation with Clients

### 1.1. Product Overview

UkayHub is a sales and inventory management system specifically designed

### 1.2. Purpose and Scope of the Project

- Automating inventory updates and ensuring accurate stock records.

- Managing sales transactions seamlessly, with real-time data integration.

- Generating reports on sales performance, inventory turnover, and

- Allowing thrift store owners to better manage multiple branches through a

UkayHub is designed to reduce the workload of store managers, prevent

### 1.3. Definitions

| DBMS | Database Management System |

| SKU | Stock Keeping Unit |

| POS | Point of Sale |

| MIS | Management Information System |

## 2.0. Product Requirements and Architectural Implications

### 2.1. Functional Requirements

&nbsp;&nbsp;**Clients:** Store Admin, Sales Clerk

&nbsp;&nbsp;**Description:** Store owners and sales clerks can create

&nbsp;&nbsp;**Conditions:** Users must have valid credentials and email

&nbsp;&nbsp;**Exceptions:** Invalid credentials trigger error messages.

&nbsp;&nbsp;**Clients:** Store Admin

&nbsp;&nbsp;**Description:** Store owners can track inventory levels, add

&nbsp;&nbsp;**Conditions:** Products must have valid SKU and quantity.

&nbsp;&nbsp;**Exceptions:** Invalid SKU or missing product details trigger

- **Sales Transaction Module**

&nbsp;&nbsp;**Clients:** Sales Clerk, Store Admin

&nbsp;&nbsp;**Description:** Sales clerks can process sales transactions

&nbsp;&nbsp;**Exceptions:** Errors occur if inventory data is inconsistent.

- **Reporting and Analytics**

&nbsp;&nbsp;**Clients:** Store Admin

&nbsp;&nbsp;**Description:** Store owners can generate detailed reports,

&nbsp;&nbsp;**Conditions:** Store must have sales data.

&nbsp;&nbsp;**Exceptions:** Missing sales data may result in incomplete

&nbsp;&nbsp;**Clients:** Store Admin

&nbsp;&nbsp;**Description:** UkayHub sends notifications to store owners

&nbsp;&nbsp;**Conditions:** System must be configured with valid stock

&nbsp;&nbsp;**Exceptions:** Incorrect configuration may delay notifications.

&nbsp;&nbsp;**Clients:** Store Admin

&nbsp;&nbsp;**Description:** Store owners with multiple branches can

&nbsp;&nbsp;**Conditions:** Each branch must be registered and synced

&nbsp;&nbsp;**Exceptions:** Errors occur if branch data is incomplete or

| Operating System| Windows 11 Home Single Language |

| Processor | Intel Core i5-13400 |

| Graphics | Intel UHD Graphics 730 |

| Storage | 1TB HDD + 256GB SSD |

| Networking | WiFi6 – 802.11ax, Bluetooth 5.0 |

1.1. Product Overview

1.2. Purpose and Scope of the Project

2.1. Functional Requirements

2.2. Hardware Requirements

2.3. Detailed Non-Functional Requirements (ISO 25010)

2.4. System Architecture (INPUT-PROCESS-OUTPUT)

Clients: Store Admin, Sales Clerk

Description: Store owners and sales clerks can create

Conditions: Users must have valid credentials and email

Exceptions: Invalid credentials trigger error messages.

Clients: Store Admin

Description: Store owners can track inventory levels, add

Conditions: Products must have valid SKU and quantity.

Exceptions: Invalid SKU or missing product details trigger

- Sales Transaction Module

Clients: Sales Clerk, Store Admin

Description: Sales clerks can process sales transactions

Exceptions: Errors occur if inventory data is inconsistent.

- Reporting and Analytics

Clients: Store Admin

Description: Store owners can generate detailed reports,

Conditions: Store must have sales data.

Exceptions: Missing sales data may result in incomplete

Clients: Store Admin

Description: UkayHub sends notifications to store owners

Conditions: System must be configured with valid stock

Exceptions: Incorrect configuration may delay notifications.

Clients: Store Admin

Description: Store owners with multiple branches can

Conditions: Each branch must be registered and synced

Exceptions: Errors occur if branch data is incomplete or

The system must support all necessary features such as

- Time Behavior: The system must process transactions

- Capacity: The system must handle up to 1,000

- Confidentiality: Customer and store data must be

- Modifiability: The system must be easy to update or

- Input: Sales data, product information, inventory updates.

- Process: Inventory checks, sales processing, report generation.