PRESBYTERIAN BOYS’ SECONDARY SCHOOL,

LEGON
General meeting
ATTENDANCE

1. Rev. Prof. S. O. Dornyo - Chairman

2. Mr. David Odjidja - Headmaster
3. Ms. Nicholina N. Y. Adumuah - Vice Chairman
4. Mr. Prince Agortey Sackey - Assistant Headmaster, Administration
5. Mr. Isaac Nyarko Arthur - Assistant Headmaster, Domestic
6. Rev. Anthony Ani - Chaplain
7. Ms. Cecilia Amponsah - Assistant Secretary
8. Mr. Gideon H. Dukplah - Organizer
9. Mr. Daniel Ablorh Adjei - Treasurer
10. Mr. Emmanuel Samuel Larbi - Assistant Senior Housemaster
11. Rev. Franklin Yaw Annor - Assistant 2 Chaplain
12. Ms. Michaelina Quaye - Counsellor
13. Staff
14. Parents

PERMISSION

15. Mr. Bernard Asare - General Secretary

Held on 13th April 2024 at the ceremonial grounds

NO. AGENDA DISCUSSION ACTION

1. Call to order The chairman called the house to attention for the
meeting to commence at 10:00am
2. Opening prayer The Chaplain offered the opening prayer

3. Constitution of The chairman officially declared the meeting as a valid

the meeting session.
4. Visitation Introduction of Assemblyman for Tatanaa North
Electoral Area
Mr. Hanson Tei M-Gizo, the Assemblyman for the
Tatanaa North Electoral Area, was introduced to the
house. He informed the house that he intended to facilitate
the registration of students who had not yet been enrolled
in the National Health Insurance Scheme (NHIS) in order
to ensure they receive the necessary health coverage.
5. Agenda 1. Welcome
The Headmaster warmly welcomed all members to the
meeting.
2. Academic Calendar
The Headmaster informed the house that the first semester
for Form 2 students would run from 8th March to 9th May
2024. He expressed concern that the current Form 2
students were at a disadvantage due to the limited time
they would spend in school. He advised parents to ensure
that students make productive use of their time during
vacation to make up for the shortened semester.
3. Discipline
The Headmaster stated that the school was doing its best
to maintain discipline. Unfortunately, a few recalcitrant
students tarnished the school's reputation in recent times.
He urged parents to collaborate with management in
enforcing discipline among students. Going forward, any
student who fails to comply with school rules will face
sanctions, and no excuses will be entertained.
4. Dining/Feeding
The Headmaster assured the house that students have been
enjoying quality meals at the dining hall. He warned that
any student who misrepresents the situation to the media
or makes false claims will face serious consequences. He
reminded parents not to generalize issues based on media
reports, as every school has its own challenges when it
comes to feeding. Some students deceive their parents by
claiming the meals are substandard, only to request extra
money. He cautioned students against making false claims
about the meals if they choose not to eat from the dining
hall.
5. Management of Students’ Pocket Money
The Headmaster advised parents to refrain from
depositing money at the school canteen for their children.
He suggested that any extra money intended for students
should be given to their housemasters instead. He
explained that when students have excessive money, they
tend to engage in negative activities, including gambling.
6. Vacation
The Headmaster clarified that once students vacate, the
school is not responsible for their safe travel home. While
the school prays for their safe arrival, it cannot be held
accountable for any incidents that may occur during their
journey home.
 7. 2023 WASSCE Results
The Headmaster presented the 2023 WASSCE results,
which were as follows:
• Social Studies: 95% pass rate
• English Language: 99% pass rate
• Core Mathematics: 94.7% pass rate
• Integrated Science: 98.8% pass rate
While the overall performance was commendable, the
school did not achieve its target. Only 10 students
obtained 8As. The Headmaster encouraged all
stakeholders to work together to improve the school's
academic performance.
8. Official School Outfit
The Headmaster highlighted that the school has
customized blazers and ties. He encouraged parents to
purchase these outfits for their children, as they boost
students' confidence. Interested parents were advised to
contact the school for assistance in acquiring these items.
9. Appreciation
The Headmaster expressed his gratitude to the PTA for
their ongoing support, noting that old students are also
contributing to various projects. However, he emphasized
that there is still much work to be done. He called on all
parents to participate in the projects being undertaken in
their children’s houses. Additionally, he appealed to the
house for assistance in purchasing a new polytank for the
kitchen.
6. Address by 2. Address by Hon. Sheila Bartels
Parents
Hon. Sheila Bartels appealed to parents to take an active
role in improving the lives of the students and maintaining
the school's dignity. She emphasized that despite the
introduction of free SHS, parents are still expected to
contribute both financially and in other ways to help make
the school great. She urged parents not to sit on the fence
but to fully engage in the school's progress and student
welfare.
3. Address by Dr. Juliana A. Appiah-Ahuno
Dr. Juliana A. Appiah-Ahuno encouraged parents to
develop a relationship with their sons' housemasters and
 actively listen to their children's concerns. She advised
parents to regularly visit the school to become familiar
with the environment and monitor their children’s well-
being. She further recommended visiting the dining hall
to better understand the students’ living conditions and to
ensure that the students' well-being remains the top
priority for all parents.
7. 4. Update on Projects by Mr. Daniel A. Adjei –
Treasurer
Mr. Daniel A. Adjei, the Treasurer, expressed gratitude to
parents for their contributions toward various ongoing
projects. He highlighted several key initiatives that have
been made possible through these contributions,
including:
• Refurbishment of the dining halls
• Tiling of the kitchen
• Catfish production
• Farming initiatives
• Recruitment of additional kitchen staff
• Recruitment of security personnel
• Organization of standard mock examinations, among
others
• He commended parents for their continuous support,
which has significantly improved the school's
facilities and operations.

5. Appeal by Madam Nicholina – Vice Chairman

Madam Nicholina, the Vice Chairman, also took the
opportunity to appeal to parents to continue supporting
these efforts. She emphasized the importance of parental
involvement in ensuring the continued success and
development of the school.
8. Response to Additional Updates and Information
reactions
1. Suppliers Desk: parents were informed that a
registration desk would be available for them to sign
up for required items, and the supplier would be
contacted to facilitate delivery.
2. Vacation School: The school organizes a vacation
school for students during their break, allowing them
to continue learning. Additionally, online sessions
were available for students to utilize during vacation.
3. Dispatch of Students' Reports: The students’ reports
 had been dispatched to the addresses provided during
registration. Parents who had not received them were
advised to contact the Assistant Headmaster,
Academics, to ensure corrections were made if
necessary.
4. Prompt Action on Issues: Parents were urged to seek
redress for specific issues as they arise rather than
waiting for general meetings. This would help resolve
concerns in a timely manner.
5. Cross-Checking Exam Details: Parents were
reminded to double-check their wards' details, such as
names and other information, before the final
examinations to avoid any errors.
6. Investigations to Avoid Generalizations: The school
management assured parents that detailed
investigations would be conducted into matters
affecting students to avoid generalizations.
7. Avenues for Student Redress: Parents were
informed that the school has set up proper channels for
students to seek redress for any concerns or issues they
may have.
8. House 14 Opened: House 14 had been opened for
use, and some Form 2 students were assigned to the
new facility.
9. School Streets Asphalting: The school streets were
being asphalted, and the Headmaster expressed
gratitude for the support provided for this project.
10. Desk Delivery: The school had taken delivery of 500
new desks, but unfortunately, this was insufficient to
fully address the desk shortage. The Headmaster
called for further support from anyone who could
assist.
11. Healthcare Policy: The Headmaster clarified that
healthcare within the school was not free, though first
aid services were provided at no cost. Parents who
prefer their wards to be treated outside the school are
free to take them to any external facility of their
choice.
12. Kidnapping Case Update: The Headmaster provided
a brief update on the alleged kidnapping case, assuring
the house that the matter had been addressed.

9. Announcements Announcements were made by the assistant Secretary.

The appeal yielded Ghs19,990 and CFA1,500.
The PTA pledged two more tanks
10. Closing Mr. Daniel Tsarpene, seconded by Ms. Faustina Adanie,
moved for the meeting to be adjourned.
 11. Closing Prayer The assistant Chaplain, Rev. Samuel Sarfo Mensah, then
prayed for the meeting to conclude at 1:30 pm.

Meeting was chaired by: Minutes recorded by:

REV. PROF. SAMUEL OHENEBA DORNYO MS. CECILIA AMPONSAH

(Chairman) (Assistant Secretary)