UserManual_LC_Module

User Manual
Letter Of Credit Module

(LC Request, Verification, Approval, Margin
Payment, Verification, Approval, Bill Payment
Request, Verification, Approval, Voucher
Generation, Installment/Retirement,
Verification, Approval,
Installment/Retirement Bill Payment,
Verification, Approval)
Implementation of FMS at NIMS

Hyderabad
CENTRE FOR DEVELOPMENT OF ADVANCED

COMPUTING
(A Scientific Society of Department of Information Technology, Ministry
of Communications and Information Technology, Govt. of India)
Anusandhan Bhawan
C–56/1, Sector - 62,

Institutional Area,
Noida- 201307, District Gautam Budh Nagar (Uttar Pradesh)
Tel.:0120 - 3063311-13, Fax: 0120 - 3063317
Website: www.cdac.in
Table of Contents
Login Process............................................................................................................................................... 3
1.0 Request ................................................................................................................................................... 8
2.0 Request Verification ........................................................................................................................... 11
3.0 Request Approve ................................................................................................................................. 12
4.0 Margin Payment.................................................................................................................................. 13
5.0 Margin Payment Verification ............................................................................................................ 17
6.0 Margin Payment Approve .................................................................................................................. 19
7.0 Bill Payment ........................................................................................................................................ 21
8.0 Bill Payment Verification ................................................................................................................... 23
9.0 Bill Payment Approval ....................................................................................................................... 25
10.0 Voucher Generation.......................................................................................................................... 27
11.0 Installment/Retirement..................................................................................................................... 29
12.0 Installment/Retirement Approve ..................................................................................................... 31
13.0 Installment/Retirement Bill Payment.............................................................................................. 33
14.0 Installment/Retirement Bill Payment Verify .................................................................................. 35
15.0 Installment/Retirement Bill Payment Approve .............................................................................. 37
16.0 HoA Posting ....................................................................................................................................... 39
17.0 Logout Process .................................................................................................................................. 41
User Manual For Letter Of Credit Module Page 2

Login Process
Staff to enter User Name & Password in the respective login screen as below.
Step 1:- Enter ‘User Id’ and ‘Password’ then Click on ‘Login’ button. After successful login,
menu screen will appear
Figure I: Login Form

Probable Errors / Exceptions while login:
Your Login may fail due to any of the following:
a. Invalid User Name / Password

b. User login expired
c. Network / Server failure
In all of the above cases, the system will display relevant error message on the screen.
a. Invalid User Name / Password
The system will display Login Failed message.
Figure II
This error could occur because the user has entered the User Id or Password incorrectly.
b. User Login Expired

For User Name, there will be an expiry date defined. Upon reaching the expiry date, the user
would not be able to login successfully.
c. Network / Server Failure

This occurs, whenever software application system is not able to establish connectivity with any
of its servers. Please contact the administrator for further instructions.

Forgot Password:
Every user of Hospital Management Information System (HMIS) will be given User Name and
Password.
If you forgot your password then follow below steps.
Step 1:- Click on ‘Forgot Password’ link
Figure III
Step 2:- Enter User Name, Select Hint Question from the drop down; Answer the hint question
Step 3:- Click on ‘Next’ button
Figure IV

Step 4:- Enter New Password and Re-enter password in Confirm Password field
Then Click on ‘Save’ button.
Figure V
System will display a message ‘Your password has been changed’.
Login Form:
Step 1:- Enter ‘User Name’ and ‘Password’, Click on ‘Login’ button
Figure VI
After successful login, user will be navigated to the following screen (Refer Figure VII).

HIS Services
After successful login, menu screen appears. You can select required service.
Step 1:- Click on Finance Management System, and then you can see Services, Setup and
Reports column on the screen
Services: - Finance related activities are provided in Services process
Setup:- Settings/Mappings/Configuration functionalities can be done for the Finance

Management System module in Setup process
Reports:- Reports can be generated in Reports process
Figure VII

1.0 Request
Financial Management Services ServicesLetter Of CreditRequest
Figure 1.0
Click on Request
Figure 1.1
Click on Add New

Figure 1.2
Fill all details
Figure 1.3
Click on save

Figure 1.4
LC Request details saved successfully, with LC Request No. created

2.0 Request Verification
Financial Management Services ServicesLetter Of CreditRequest Verification
Figure 2.0
Click on Request Verification
Figure 2.1
Click on Approve
Details of request can be view by clicking
Request can be reject by clicking

3.0 Request Approve
Financial Management Services ServicesLetter Of CreditRequest Approve
Figure 3.0
Click on Request Approve
Figure 3.1
Click on Approve
Details of request verification can be view by clicking
Approval can be reject by clicking

4.0 Margin Payment
Financial Management Services ServicesLetter Of CreditMargin Payment
Figure 4.0
Click on Margin Payment
Figure 4.1
Select Corrosponding LC Request Application No.
Click on

Figure 4.2
Fill all the fields
Charges and deduction if any, can be apply here by clicking .
Figure 4.3
Similarly Deduction can be apply.
Click on Expenditure Booking Details.

Figure 4.4
Figure 4.5
Click on save

Figure 4.6
LC Charge entered for LC Request No., message will appear.

5.0 Margin Payment Verification
Financial Management Services ServicesLetter Of CreditMargin Payment
Verification
Figure 5.0
Click on Margin Payment Verification
Figure 5.1
List of LC Request will appear, select requiered LC from the list.
Click on

Figure 5.2
LC charge entry verified successfully, message will appear.

6.0 Margin Payment Approve
Financial Management Services ServicesLetter Of CreditMargin Payment Approve
Figure 6.0
Click on Margin Payment Approve
Figure 6.1
List of LC Request will appear, select requiered LC from the list
Figure 6.2

Click on
Figure 6.3
LC charge entry approved successfully, message will appear.

7.0 Bill Payment
Financial Management Services ServicesLetter Of CreditBill Payment
Figure 7.0
Click on Bill Payment
Figure 7.1
List of LC will appear, select desired LC from the list,
Click on Update

Figure 7.2
Charges and Deduction if any can be apply here by clicking
Click on Update
Figure 7.3
LC Bill payment updated successfully with LC Request No., message will appear.

8.0 Bill Payment Verification
Financial Management Services ServicesLetter Of CreditBill Payment Verification
Figure 8.0
Click on Bill Payment Verification
Figure 8.1
List of LC will appear,
Select requiered LC from the list

Figure 8.2
Click on to verify LC Bill Payment.
Click on to view LC Details
Click on to reject LC Bill Payment Verification
Figure 8.3
LC charge entry verified successfully with LC Request No. message will appear.

9.0 Bill Payment Approval
Financial Management Services ServicesLetter Of CreditBill Payment Approval
Figure 9.0
Click on Bill Payment Approval
Figure 9.1
List of Verified LC will appear
Select desired LC from the list
Figure 9.2

Click on to approve LC Bill Payment.
Click on to view LC Details
Click on to reject LC Bill Payment Approval
Figure 9.3
LC Charge Entry Approved successfully with LC Request No. will appear.

10.0 Voucher Generation
Financial Management Services ServicesLetter Of CreditVoucher Generation
Figure 10.0
Click on Voucher Generation
Figure 10.1
List of LC Request Application No. will appear.
Click on

Figure 10.2
Click on Update
LC Voucher will be generated, print out of it can be taken.

11.0 Installment/Retirement
Financial Management Services ServicesLetter Of CreditInstallment/Retirement
Figure 11.0
Click on Installment/Retierment
Figure 11.1
List of LC Request Application No. will appear,
Click on

Figure 11.2
**LC retires generally in parts % (eg 70%, 20% and 10%), I am taking here retirement as 100%
User can put % of LC which is to be retire.
Save
Figure 11.3
LC Retirement Request No. will be generated

12.0 Installment/Retirement Approve
Approve
Figure 12.0
Click on Installment/Retirement Approve
Figure 12.1
LC Request Application No. will appear.
Select desired LC from the list
Click on Approve

Figure 12.2
LC Retirement Approved Successfully with Request No. message will appear.

13.0 Installment/Retirement Bill Payment
Bill Payment
Figure 13.0
Click on Installment/Retirement Bill Payment
Figure 13.1

Figure 13.2
Select Required LC Request and Click on Add
Figure 13.3
If charges and deduction are applicable, it can be applied here. Click on Save Button.
Figure 13.4
LC Retirement Bill Payment Saved Successfully, message will appear with LC Request No.

14.0 Installment/Retirement Bill Payment Verify
Financial Management Services ServicesLetter of CreditInstallment/Retirement Bill
Payment Verify
Figure 14.0
Click on Installment/Retirement Bill Payment Verify
Figure 14.1
Select desired LC Request No. from the list
Click on Approve

Figure 14.2
LC Retirement Bill Payment Verified Successfully with LC Request No.

15.0 Installment/Retirement Bill Payment Approve
Financial Management Services ServicesLetter of CreditInstallment/Retirement Bill
Payment
Figure 15.0
Click on Installment/Retirement Bill Payment Approve
Figure 15.1
Select LC Request Application No. from the list
Click on Approve

Figure 15.2
LC Retirement Bill Payment Approved Successfully with LC Request No.

16.0 HoA Posting
Financial Management Services ServicesLetter of CreditHoA Posting
Figure 16.1
Click on HoA Posting
Figure 16.2
Click on

Figure 16.3
Select fields
Figure 16.4
Click on Save
Figure 16.5

17.0 Logout Process
Figure VIII
To logout from the application click on extreme right.

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User Manual

Letter Of Credit Module

Implementation of FMS at NIMS

CENTRE FOR DEVELOPMENT OF ADVANCED

C–56/1, Sector - 62,

Noida- 201307, District Gautam Budh Nagar (Uttar Pradesh)

Tel.:0120 - 3063311-13, Fax: 0120 - 3063317

User Manual For Letter Of Credit Module Page 2

Figure I: Login Form

User Manual For Letter Of Credit Module Page 3

Your Login may fail due to any of the following:

a. Invalid User Name / Password

a. Invalid User Name / Password

The system will display Login Failed message.

b. User Login Expired

c. Network / Server Failure

User Manual For Letter Of Credit Module Page 4

Step 1:- Click on ‘Forgot Password’ link

Step 3:- Click on ‘Next’ button

User Manual For Letter Of Credit Module Page 5

Then Click on ‘Save’ button.

System will display a message ‘Your password has been changed’.

User Manual For Letter Of Credit Module Page 6

Services: - Finance related activities are provided in Services process

Setup:- Settings/Mappings/Configuration functionalities can be done for the Finance

Reports:- Reports can be generated in Reports process

User Manual For Letter Of Credit Module Page 7

Click on Add New

User Manual For Letter Of Credit Module Page 8

Fill all details

User Manual For Letter Of Credit Module Page 9

LC Request details saved successfully, with LC Request No. created

User Manual For Letter Of Credit Module Page 10

Click on Request Verification

Details of request can be view by clicking

Request can be reject by clicking

User Manual For Letter Of Credit Module Page 11

Click on Request Approve

Details of request verification can be view by clicking

Approval can be reject by clicking

User Manual For Letter Of Credit Module Page 12

Click on Margin Payment

Select Corrosponding LC Request Application No.

User Manual For Letter Of Credit Module Page 13

Fill all the fields

Charges and deduction if any, can be apply here by clicking .

Similarly Deduction can be apply.

Click on Expenditure Booking Details.

User Manual For Letter Of Credit Module Page 14

User Manual For Letter Of Credit Module Page 15

LC Charge entered for LC Request No., message will appear.

User Manual For Letter Of Credit Module Page 16

Click on Margin Payment Verification

List of LC Request will appear, select requiered LC from the list.

User Manual For Letter Of Credit Module Page 17

LC charge entry verified successfully, message will appear.

User Manual For Letter Of Credit Module Page 18

Click on Margin Payment Approve

List of LC Request will appear, select requiered LC from the list

User Manual For Letter Of Credit Module Page 19