KORBA

BUSINESS EXCELLENCE DEPARTMENT

Date: 18.10.2023

INTERNAL AUDIT OF 5S SYSTEM AT NTPC KORBA

Internal Audit of 5S system at NTPC Korba is scheduled from 25.10.23 to 27.10.23. Department
wise Audit schedule by the ‘Internal Auditors’ and list of 5S Zones coordinators is attached.
During internal 5S Audit, auditors are requested to visit the various sub zones including the office
areas and plant areas/ working areas related to that respective zone and prepare a presentation with
the photographs where improvement action is required to be taken. Also, nearby common areas of
the office premises like garden, etc is to be seen in terms of 5S implementation. The Five ‘S’ audit
sheet of Plant and Office may please be referred for auditing purpose as given below.
Audit Report format, i.e; Management Audit Sheet of 5S is also attached to be filled by auditors.
Please mention observations in the remarks column of the audit report sheet or add separate sheet
if required. The presentation is to be mailed with Audit report to BE Dept so that the same can
be used for improvement and compare as per 5S guideline given by QCFI. Please submit the
report by 31.10.2023.
In case of any assistance, all concerned may please contact with BE dept.

Viral Meena
Sr Manager (BE)
 MANAGEMENT AUDIT OF 5S SYSTEM AT NTPC KORBA
25.10.2023 to 27.10.2023
Date : 18.10.2023

SL No DEPARTMENT DATE OF AUDIT AUDITOR (Mr / Ms)

1. HR & CSR , EDC 25.10.2023 Radheshyam Saini
2. EMG Sourabh Kumar
3. TS Dinesh Kumar Yadav
4. AHD V K Baghel
5. BMD Sandeep Kumar
6. TMD Sunil Kumar Pandey
7. MM-OS Bablu Das
8. C&I 26.10.2023 Mohit Varshney
9. EMD Suraj Singh Rawat
10. O&M- Civil D K Nigam
11. Operation Jeeva Raj Jat
12. Chemistry Ritesh Kumar Khetan
13. EEMG S K Nirmalkar
14. CHP S C Bairwa
15. FQA 27.10.2023 P. Sarda Nanda
16. Safety Shiv Narayan Gurjar
17. Stores Maya Ram Netam
18. Simulator Shailesh Kumar Chouhan
19. Hospital Biswaranjan Naik
20. TAD & Township Areas Shalini Dhiswa
 5S Zones and Co-ordinators

Zone No Department 5S Coordinators (Mr./ Ms)

Zone 1 HR & CSR , EDC Shailesh Kumar Chouhan;

Biswaranjan Naik
Zone 2 EMG Suraj Singh Rawat
Zone 3 TS Jeeva Raj Jat
Zone 4 AHD Ritesh Kumar Khetan
Zone 5 BMD Mohit Varshney
Zone 6 TMD Priyadarsini Sarda Nanda
Zone 7 MM-OS D K Nigam/ Maya Ram Netam

Zone 8 C&I S K Pandey; Radheshyam Saini;

Shiv Narayan Gurjar
Zone 9 EMD Sandeep Kumar
Zone 10 O&M- Civil Sujit Kumar
Zone 11 Operation Bablu Das
Zone 12 Chemistry Vijay Kumar Baghel
Zone 13 EEMG Sourabh Kumar
Zone 14 CHP Dinesh Kumar Yadav
Zone 15 FQA S K Nirmalkar
Zone 16 Safety Mahendra Singh Pal
Zone 17 Stores Jitendra Kumar
Zone 18 Simulator S C Bairwa
Zone 19 Hospital Ujwala Patel; Shalini Dhiswa
Zone 20 TAD & Township Areas Sudipta Das
 Management Audit Sheet of 5S

ZONE NAME: AUDIT DATE:

NAME OF THE AREA CONVENOR / HOD:
Sl Audit Points Weightage Score Total Brief explanation/
No (A) (B) Score Remarks (If reqd, write
(1-5) (A x B) in extra sheet)
01 System of Audit 04
02 Regularity of Audit 04
03 Action taken on remarks in rough 05
audit
04 Regularity of council meeting 04
05 Awareness about 5S 03
06 Status of 1S 04
07 Status of 2S 04
08 Status of Cleanliness 04
09 Individual Responsibility 03
10 Action on Lowest marks in self audit 03
11 Status of "Action to be taken / Job to 03
be done
12 Status of Standard practices 03
13 Follow-up of Standard practices 04
14 Visual Management 04
15 General Feeling about benefit from 03
5S
16 Before and after status Photograph 04
17 Zone / Sub zone Leader room 04
18 HOD's Room 05
19 Special activity 02
20 Display of Score Board 03
21 Presentation to Steering committee 03
22 Action taken on previous 04
Management audit
TOTAL MARKS

Note: Detailed explanation of the remarks to be written in extra sheet.

1: Very Bad; 2: Bad; 3: Average; 4: Good; 5: Very Good

Sign of HOD (Auditee Dept.) : Sign of Auditor:

Name : Name:
 Five ‘S’ Audit Sheet of ‘Office’

Group Check Item Sl No Evaluation Criteria

A Lockers 01 No irrelevant material kept
File Cabinets 02 Proper Arrangement
Almirah 03 No loose paper kept in the file
Side Racks 04 filing index
B Desks 05 No paper to be placed below the glass top
06 Prefixed location for telephone, desk calendar tray,
etc.
07 Proper arrangement of items in table drawers
08 No irrelevant paper to be kept in tray
09 Standard paper weight to be used
C Standard for 10 Standard to be fixed for disposal of documents
Disposal
D Visual Control 11 Irrelevant items or documents can be identified
immediately
12 Calendar and all visual displays of the room should be
updated
13 Prefixed location for tools, instruments
14 Prefixed location for first aid box
E Storage Labels 15 Labeling of lockers, file cabinets, almirah
F Labels for 16 Everything is clearly identified
Documents
G Orderly 17 Everything is stored in a fixed place
Storage 18 Old records are kept with proper identification
H Aisles and 19 All dividing lines and notice boards are clearly
Display Areas indicated
I Floor 20 Condition of floor
21 Cleaning of floor
J Dust and Dirt 22 Windows, Windowsills and shelves, corners of
the wall, ceiling, grilles are clean
K Waste Basket 23 Prefixed location for waste box
L Cleaning 24 System for getting rid of wastepaper
25 of name plate and door closer
26 of painted walls, doors, and windows
27 of fans and tube lights.
M Ventilation 28 Ventilation system is proper, air is clean and odorless
N Lighting 29 Electrical fittings are properly maintained
(Electrical) 30 Angle and intensity of illumination are proper
O Furniture 31 condition of table and chair
P Toilets 32 No water leakages
33 No foul odor
34 Ventilation System is proper
35 Clean
Q Tea Rooms 36 No foul odor
37 General cleaning and neatness
R Participation 38 Participation of employees at Five S activities
S Retrievability 39 Retrievability of all items/files in one minute
T Rules 40 All rules and regulations are strictly observed
 Five ‘S’ Audit Sheet of ‘Plant’

Group Check Item Sl No Evaluation Criteria

A Parts & Materials 01 Stocked spares/parts beside work in progress.
02 Proper Identification.
03 Proper place to be assigned for to be repaired, to be
replaced Disposable and defective item.
B Machine& 04 Labelling of equipment
Equipment 05 Affixing of danger mark on all unsafe places.
06 Whether proper guards are placed.
07 Equipment are kept clean.
C Visual Control 08 All unnecessary items can be distinguished at a glance.
D Standard for disposal 09 There are clean standards for disposal.
E Storage Labels 10 Stacking and storage at prefixed location.
11 Stacking of item in almirahs and tools boxes.
12 Labeling of lockers and almirahs for immediate retrieval
13 Size of storage space is limited with clear indication for
min.& max. quantity.
F Ease of use 14 Storage is designed for easy and faster access
G Orderly Storage 15 Everything is stored in a fixed location
H Aisles & display Areas 16 All dividing lines, pathways and notice boards are clearly
demarcated.
I Floor 17 There are no grooves, cracks or bumps on the floor which
hinder work of safety.
18 The floor is always clean (bolts, nuts, components papers
and other material are not found on the floor)
J Working Area 19 Cleanliness and neatness
20 Lighting and ventilation
21 Safety measures are proper and noise level within
control
K Lubrication 22 Lubrication points lubrication schedules marked nearby
23 Lubricant identification making & oil spillage tray are
provided
L Waste Storage 24 System of waste storage and removal.
M Lunchroom 25 No spillage of water inside the lunchroom
26 No foul odor
27 Lighting and ventilation system is proper.
28 To ensure general cleaning & neatness.
N Water 29 Neat & clean.
30 No water leakage.
31 Sign board for drinking water & display of water
conservation related slogans.
O Toilets 32 No water leakage.
33 No foul odor.
 34 Lighting and ventilation system.
35 General cleaning and neatness.
P General Alertness 36 Use of safety appliances by all employees.
Q Uniform 37 Wearing uniform has become a habit.
R Participation 38 Participation of all employees in five 'S activities.
S Retrievability 39 Retrievability of all items in one minute.
T Rules & Regulation 40 All rules and regulation are strictly observed.