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PRESENTATION LESSON TWO

The document provides a comprehensive guide on creating presentations using Microsoft PowerPoint, covering topics such as preparing slides, using objects, animations, and transitions. It includes instructions for inserting pictures, shapes, and organization charts, as well as tips for saving and printing presentations. Additionally, it outlines a specific assignment for creating a presentation about Mount Kenya University with various features and requirements.

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Vokez Hitch
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2 views

PRESENTATION LESSON TWO

The document provides a comprehensive guide on creating presentations using Microsoft PowerPoint, covering topics such as preparing slides, using objects, animations, and transitions. It includes instructions for inserting pictures, shapes, and organization charts, as well as tips for saving and printing presentations. Additionally, it outlines a specific assignment for creating a presentation about Mount Kenya University with various features and requirements.

Uploaded by

Vokez Hitch
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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PRESENTATION GRAPHICS

At the end of the chapter the learner shall be able to;


• Prepare a presentation in Microsoft PowerPoint
• Use pictures and objects
• Use animation in Microsoft PowerPoint
• Create organization charts using the Microsoft PowerPoint tools
• Create graphs using the Microsoft PowerPoint tools

8.4 WORKING WITH OBJECTS


Objects in PowerPoint could be any of the following
Clip Arts
Tables and graphs from other applications e.g. Excel
Paint brush pictures
Media clips and many more

PowerPoint comes with its own set of pictures in the clip art gallery. The clip art
gallery includes a wide variety of clip arts that makes it easy for you to dress up
your presentation with professionally designed images. You will find everything
from maps to people and from buildings to scenic backgrounds.

Inserting pictures in your presentation


From the insert tab point to clip art
You can choose from the
From the source you have chosen, chose the picture and click insert.

Inserting Shapes
From the insert tab click shapes
Move to desired category
Choose the shape and click
After the mouse pointer changes shape, click and drag at the insertion position.

Working with organization chart


Insert a slide and select the smart art option as shown below
Use the chart’s tools and menus to sign your chart

8.6 ANIMATION
You can animate text, graphics sounds, movies, and other objects on your slides
so as to focus on important points, control the flow of information, and add
interest to your presentation. You can have each main bullet point appear
independently of others, or you can have objects appear progressively, one after
another.
You can set up the way you want each bullet point or object to appear on your
slide e.g. to fly in from the left and whether you want other bullets or objects to
dim or change color when you add a new element. You also change the order of
timing of your animation.

Animating objects & text on the slide.


In the animations, display the slide that has the text or objects you want to animate.
On the ribbon, click “custom animation”, and then click timing tab.
Under “slide objects without animation’, select the text or object you want to animate
and then click animate.
Choose ‘on mouse click’ to activate the animation after a mouse click or ‘automatically’,
and then enter the umber of seconds you want to elapse between the previous animation
and the current one.
Click the effect tab.
If you are animating a chart in Microsoft Graph, click the Chart Efforts tab.
Under ‘entry animation and sound’, select the options you want.
Click the timing tab and repeat steps 3 through 6 for every object you want to animate.
You can click the preview button to see how your animation works.
Changing the order of the animation on a slide
In the slide view, display the slide you want to change the order in.
On the slide show menu, click Custom Animation.
Under ‘animation order’, select the object you want to change, and the click one of the
arrows to move the objects up or down on the list.
Repeat the process for each objects whose order you want to change.

Add an effect on an animated object after it appears


In slide view, display the slide you want to add an effect to.
On the slide show menu, click Custom Animation, and then click the effects tab.
Under animation order, select the object you want to add an effect to, and then click an
option under after animation.
Repeat the process for each object you want to add and effect to

Add Transitions To A Slide Show


For the slide show to flow well you need to transit your slide. 1.
In the slide view, select the slide you want to transit
On the animation tab click ‘slide transition’.
In the effect box, choose a transition.
To apply a transition to one slide, click apply. Click ‘apply to all’ for all the slides.
To view the transition, click slide show.

8.7 SAVING A PRESENTATION


There are different options of saving a presentation. The common ones are:

Saving a new or existing presentation to always open as a slide show.


Open the presentation you want to open as a slide show.
On the office button click, save as.
In the ‘save as type’ list box, click PowerPoint show.
Choose the drive in the ‘save in’ box.
Click save.

8.8 PRINTING
You can print your entire presentation either in black and white or color.
Open the presentation you want to print.
Click print from the file menu.
In the resulting dialog box, choose and click as appropriate.
Click okay.

8.10 Chapter Review Questions

You are the marketing manager of Mount Kenya University and you are required to
make a presentation at the Inter-University conference about Mount Kenya. The
presentation should not be less than 15 slides and should also have the following
features;
Slides with the different layouts i.e Organisation chart, Chart, Tables, clip art
Custom animation for the slides with animated text and images
The slides should run automatically without clicking
The presentation should be 3 minutes long in total
Apply a design

You are the marketing manager of Mount Kenya University and you are required to
make a presentation at the Inter-University conference about Mount Kenya. The
presentation should not be less than 15 slides and should also have the following
features;
Slides with the different layouts i.e Organisation chart, Chart, Tables, clip art
Custom animation for the slides with animated text and images
The slides should run automatically without clicking
The presentation should be 3 minutes long in total
Apply a design

You are the marketing manager of Mount Kenya University and you are required to
make a presentation at the Inter-University conference about Mount Kenya. The
presentation should not be less than 15 slides and should also have the following
features;
Slides with the different layouts i.e. Organization chart, Chart, Tables, clip art
Custom animation for the slides with animated text and images
The slides should run automatically without clicking
The presentation should be 3 minutes long in total
Apply a design
Books for further reading

i. Walkenbach J., Tyson H., Wempen F., and Cary N., (2007), Office 2007
Bible, Wiley ii. Weverka P., Office 2007 All-in-One Desk Reference For
Dummies

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