Ms Excel Discussion

MS Excel is a software program produced by
Microsoft that al-lows users to organize, format and

calculate data with formulas using a spreadsheet system. It
provides an automated way of displaying any statistical
data. It can be used to automatically compute for several
factors that are not easy to notice especially when faced by
a large data. Microsoft Excel includes several arithmetic and
basic functions that help you compute faster.
Basic Parts of Excel Window
NAME BOX
-displays
the location or
name of a selected
cell.
FORMULA BAR
Column A; Row 3
-in Formula
bar, you can enter or
edit data, a formu-la,
or a function that will
appear in a specific
cell.
Formatting Text and Numbers
One of the most powerful
tools in Excel is the ability to apply
specific formatting for text and
numbers. Instead of displaying all cell
content in exactly the same way, you
can use formatting to change the
appearance of dates, times, decimals,
percentages (%), currency ($), and
much more.
To apply number formatting:
1. Select the cell(s) you wish to modify.
2. Click the drop-down arrow next to the Number

Format command on the Home tab. The Number
Formatting drop-down menu will appear.
3. Select the desired formatting option.
4. The selected cells will change to the new

formatting style.
With Microsoft Excel, computing,
organizing and ana-lyzing data are much
simpler through the use of For-mulas and
Functions. But before we proceed to Excel
Formulas List, let’s define first the key
terms...
-is an expression that calculates values in a cell or in a

range of cells.
 Excel uses standard operators for formulas, such as a plus
Formula sign for addition (+), a minus sign for subtraction (-), an
asterisk for multiplication (*), a forward slash for division (/),
and a caret (^) for exponents.
 All formulas in Excel must begin with an equals sign (=).
This is because the cell contains, or is equal to, the formula
and the value it calculates.
-is a predefined formula already available in Excel.
Function Functions perform specific calculations in a particular
order based on the specified values, called arguments, or
parame-ters.
Parts of Function
EXCEL FUNCTIONS:
=SUM Calculates the sum of the values of a range of a
cells
=AVERAGE Calculates the arithmetic mean of a range of cells
or values
=MAX Gives the maximum value in a range of cells or
values
=MIN Gives the minimum value in a range of cells or
values
=COUNT Counts the number of cells in a range of cells or
values
=IF Shows a series of calculations using the same
formula but a different value for each calculation to
determine whether the formula is true or false.
Examples of Excel Functions:
Figure 1. Sales for the Second Quarter of year 2020

Problem #1: Using Figure 1, get the total sales per item. Use the SUM Function.
Steps in using the Sum Function:
1. Click on the cell you want to perform the formula.
2. Click the Formulas tab, go to the Function Library group and click the
AutoSum button.
3. Highlight the data that you would like to

add.
4. Press the Enter key on your keyboard to finish the
formula.
Problem #2: Using Figure 1, get the total average sales per item. Use the
AVERAGE Function.
Steps in using the Average Function:
2. Click the Formulas tab, go to the Function Library group and click the
AutoSum drop-down button.
3. On the drop-down menu click the Average command and highlight the data that
you would like to find the average value.
4. Press the Enter key on your keyboard to finish
Problem #3: Using Figure 1, identify the biggest or the maximum sale. Use the MAX Function.
Steps in using the Max Function:

2. Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3. On the drop-down menu click the MAX command and highlight the data that you would
like to find the maximum value.
4. Press the Enter key on your keyboard to finish the formula.
Note: The result should be ₱ 95, 000.00

Problem #4: Using Figure 1, identify the least or the minimum sale for the whole
quarter. Use the MIN Function.
Steps in using the Min Function:
2. Click the Formulas tab, go to the Function Library group and click the AutoSum drop-
down button.
3. On the drop-down menu click the MIN command and highlight the
data that you would like to find the minimum value.
Note: The result should be ₱40, 000.00

Problem #5: Using Figure 1, count the number of cells that contains the amount of
sales. Use the COUNT Function.
Steps in using the Count Function:
2. Click the Formulas tab, go to the Function Library group and click the AutoSum drop-
down button.
3. On the drop-down menu click the COUNT command and highlight the
data that you would like to count.
Note: The result should be “24”

Figure 2. Sales for the Second Quarter of year 2020
Formula:
=IF(B2>=C2,"Met Quota","Did Not Meet Quota")
Problem #6: Using Figure 2, identify those sales persons who have met their quota
and those who have not. Use the IF Function.
Steps in using the If Function:
2. Click the Formulas tab, go to the Function Library group and click the AutoSum
drop-down button.
3. On the drop-down menu click the More Functions and on the Insert Function dialog
box select the IF command.
4. On the Function Argument dialog box, fill in the required information on the
boxes.
5. Logical Test is a statement that gives condition and can be evaluated by true or
false. For example, B2>=C2
6. On the value IF_True, it is the value that is returned if the logical test is TRUE. For
example, “Met Quota” (the text will appear on the select-ed cell if the value of B2
satisfy the condition.)
7. On the value IF_False, it is the value that is returned if the logical test is FALSE. For
example, “Did not meet Quota” (the text will appear on the selected cell if the
value of B2 does not satisfy the condition.)
8. If you had already filled in the function argument, click OK.
Problem #7: Using Figure 2, determine if how many sales persons were able to
meet their quota. Use the COUNTIF Function Syntax.
Formula:
=COUNTIF(range, criteria) Range—the cells where the counting will
or take place
=COUNTIF(D2:D7,"Met Criteria—the label or value that determines if
Quota")
it is to be counted
Assume that you are an on-line seller of cakes. And you want to
analyze your sales for the second quarter of the year 2020. And to do the
given task, you have to use the formulas and functions of MS Excel to
analyze the given data below.

Ms Excel Discussion

Uploaded by

Copyright:

Available Formats

Ms Excel Discussion

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Ms Excel Discussion

Uploaded by

Copyright:

Available Formats

MS Excel is a software program produced by

Microsoft that al-lows users to organize, format and

1. Select the cell(s) you wish to modify.

2. Click the drop-down arrow next to the Number

3. Select the desired formatting option.

4. The selected cells will change to the new

-is an expression that calculates values in a cell or in a

Figure 1. Sales for the Second Quarter of year 2020

Steps in using the Sum Function:

1. Click on the cell you want to perform the formula.

3. Highlight the data that you would like to

Steps in using the Max Function:

Note: The result should be ₱ 95, 000.00

Note: The result should be ₱40, 000.00

Note: The result should be “24”

You might also like

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.