Continuing Professional

Development Program
September 2018

MG
by Medhat Gad
To All Association
Members
Statutory Objects of the
Requirements Association
The CPD program meets Ensure proficiency and
APEGS' statutory competency of members
requirements and to safeguard the public.
professional obligations of
members.

Regulation Promotion
Regulate practice of Promote and improve
professional engineering proficiency and
and geoscience by competency of members.
members.
Code of Ethics
Keep themselves informed in order to maintain their
competence, strive to advance the body of knowledge with
which they practice and provide opportunities for professional
development of their subordinates.

This is required by subsection 20(2)(d) of the Regulatory Bylaws.

CPD Program Outline
Regulatory Bylaws
Section 23.2 provides an outline for the APEGS' CPD Program.

Participation Requirements
Includes participation and reporting requirements.

Minimum Standards
Appendix 5 provides minimum standards for the CPD Program.

Foundation
These standards provide the foundation expanded upon in this program.
Benefits to Members
Public Accountability Career Reflection
The public demands greater Opportunity to annually
accountability from reflect on career goals.
professionals, expecting
lifelong learning.

Training Justification Resume Updating

Helps justify requests for Tracking CPD activities helps
additional training. in resume updating.
More Benefits of CPD

Networking Skill Enhancement

Provides networking opportunities. Updating skill sets shows flexibility and
adaptability.

Credibility Mobility
Establishes credibility with peers and Assists in mobility between provincial
employers. jurisdictions.
Applicability
Member Type Required to Participate?

Professional Member Yes

Members-in-Training Yes

Licensees Yes

Temporary Licensees Yes

License Waiver Holders Yes

Applicants No

Life Members No
Establishing a CPD Program
A successful CPD Program requires a candid personal assessment of
current knowledge, skills, and abilities.

1 Step 1: Identify Current State

Assess your current professional responsibilities,
knowledge, skills and abilities.

2 Step 2: Identify Goals

Determine required knowledge, skills and abilities for
current and future career.

3 Step 3: Plan Program

Identify gaps and plan how to address them through CPD
activities.
Establishing a CPD
Program (Continued)
1 Step 4: Execute Plan
Undertake CPD activities identified in your plan.

2 Step 5: Record and Report

Document activities and assess coverage of different
categories.

3 Step 6: Annual Review

Re-evaluate your CPD Program annually and make
adjustments as needed.
Scope of Practice
Definition Broad Interpretation
A well-defined description APEGS recognizes
of your current or engineering and
anticipated area of geoscience practice in the
practice. broadest sense.

Includes Legal Definition

Teaching, managing, Refer to The Engineering
traditional and leading- and Geoscience
edge technology in Professions Act 2(m) and
engineering and 2(n) for full description.
geoscience.
Defining Your Scope of Practice
Current Position Anticipated Career Special Cases

Describe your current role and If appropriate, include future Members with Permission to
responsibilities in detail. career goals and anticipated Consult or Engineering/Geoscience
practice areas. Licensees use their defined scope.
CPD Plan
Develop Plan
Create a plan to gain or refine required knowledge and skills.

Identify Gaps
Determine gaps between current and required knowledge/skills.

Select Activities
Choose activities that best relate to your scope of practice.

Adjust as Needed
Review and modify plan if assuming new positions or responsibilities.
Annual Requirements

80 3
Annual Credits Categories
Minimum credits required per Minimum number of activity
year for most members. categories required.

1 30
Ethics Component Waiver Holders
Annual ethics training required. Minimum credits required for
waiver holders.
Activity Categories
Professional Practice
1 Active professional work (Max 50 credits)

Formal Activity
2
Structured courses or programs (Max 30 credits)

Informal Activity
3
Non-structured learning (Max 30 credits)

Participation
4
Peer interaction activities (Max 20 credits)

Presentations
5
Preparing and delivering presentations (Max 20 credits)

Contribution to Knowledge: Expanding technical knowledge base (Max 30 credits)

Professional Practice
Definition Credit Calculation
Active professional 15 hours of professional
practice contributing to work within scope of
maintaining and improving practice = 1 credit
skills.

Maximum Credits On-the-Job Learning

50 credits per year may be Recognizes significant
claimed in this category learning occurs during
professional work
Formal Activity
Definition Examples Credit Calculation

Structured courses or programs, • University or college courses 1 hour of attendance = 1 credit

1 CEU = 10 credits
often for credit, sometimes with • Industry-sponsored courses Maximum 30 credits per year
evaluation.
• Employer training programs
• Technical society short courses
Informal Activity
Definition Examples
Non-structured learning opportunities expanding Self-directed study, conference attendance,
knowledge, skills, or judgment. technical discussions with peers.

Credit Calculation Maximum Credits

1 hour of informal activity = 1 credit 30 credits per year may be claimed in this category
Participation

Mentoring Committee Work Community Service Public Bodies

Acting as a mentor to Serving on professional or Volunteer activities Serving on public bodies
Members-in-Training or technical committees. requiring professional and that draw on professional
less experienced ethical behavior. expertise.
professionals.
Credit Calculation: 1 hour of service = 1 credit, Maximum 20 credits per year
Presentations
Definition Eligible Presentations Credit Calculation

Technical or professional • Conferences or meetings 1 hour of preparation and delivery

= 1 credit
presentations made outside normal • Courses or workshops Maximum 20 credits per year
job functions.
• Events sponsored by technical
or professional organizations
Contribution to Knowledge
Published Codes and Standards Patents
1 credit per hour of committee work 15 credits per patent registered

Peer-Reviewed Publications Non-Reviewed Articles

15 credits per paper published 10 credits per article, max 10 per year

Maximum 30 credits per year may be claimed in this category

Annual Ethics Component
Requirement Duration
Members must complete At least one hour of ethics
verifiable ethics training training expected annually.
annually.

Reporting Importance
Log completion in Helps address professional
Member's Online Profile misconduct issues, which
and document hours in are common in complaints.
Formal Activity category.
Acceptable Ethics Activities

APEGS Seminars PD Day Courses

Law & Ethics seminar Ethics courses at Professional
Development Days

Online Modules Workshops

Completion of online ethics modules Attendance at ethics conferences or
workshops
Record Keeping Requirements
Scope of Practice CPD Plan
Clearly document individual scope of practice. Maintain a record of your CPD Plan.

Activity Record Retention Period

Keep a detailed record of completed activities and Maintain complete records for at least three years.
credits earned.
Recording Activities
Required Information Recording Options

• Date(s) of activity Use APEGS Annual Activity Tracker spreadsheet or a

• Description/title separate tracking system of your choice.

• Organizer/provider
• Number of credits earned
• CPD Activity Category
Annual Reporting
Log In
1
Access your Online Profile on the APEGS webpage.

Report Credits
2
Enter your annual CPD credits by January 31 of the following year.

Verify Details
3
Ensure all information is accurate and complete.

Submit
4
Confirm submission of your annual CPD report.
Banking Credits
Excess Credits Banking Period
Credits earned in excess of annual maximums can Banked credits can be used for up to two years
be banked. from completion date.

Member Responsibility Strategic Use

Members must track and claim banked credits Banked credits can help meet requirements during
appropriately. lean credit years or waiver years.
Credit Requirements for New Members
Pro-rated Credits Ethics Requirement Calculation

New members joining mid-year All new members must complete Credit requirements range from 7
have pro-rated credit requirements the annual ethics component (1 month) to 80 (12 months) based
based on months of membership. regardless of join date. on a sliding scale.
Variation Program
Purpose Application
Provides special consideration for members in Members must complete a Variation Request form for
extenuating circumstances. APEGS approval.

Validity Circumstances
Approvals are only valid for the calendar year in which Includes employment leave, medical leave, full-time
they are approved. study, and other special cases.
Review Program
1 Basic Review
Annual review of all members' online CPD reporting for compliance.

2 In-Depth Review
Random sample of members' detailed CPD records annually.

3 Cooperation
Members must provide requested documents for in-depth reviews.

4 Outcomes
Determination of compliance or identification of deficiencies
with potential remediation.
Non-Compliance Process
Notice #1
30 days to comply or provide remediation plan

Notice #2
Additional 30 days may be allowed

Notice #3
Further instruction at registrar's discretion

Potential Outcomes
Remediation plan or administrative suspension of license