Lesson 3.11.

b – Crime Information, Reporting and Analysis System (CIRAS)

CRIME INFORMATION, REPORTING

AND ANALYSIS SYSTEM (CIRAS)
enhanced e-Blotter System

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

LESSON GOAL

To provide the students with the basic

knowledge and importance of CIRAS in the
field of investigation.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

LESSON OBJECTIVES

At the end of this lecture, the

students will be able to:
1. Discuss the background of CIRAS and
enumerate the objectives of PNP e-Projects;
2. Identify the CIRAS as a tool in
investigation;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

LESSON OBJECTIVES

3. Discuss the procedures in encoding crime

data to CIRAS; and
4. Describe the development of CIRAS.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

BACKGROUND/MOTIVATION
Enhanced e-Blotter or CIRS will be
interfaced with Geographic Information System
(GIS) to evolve into a Qualitative Crime
Analysis Management Tool. The enhanced e-
Blotter will also be able to incorporate
or access data from different e-projects of
the PNP.
CRIMINAL INVESTIGATION COURSE (CIC)
 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

BACKGROUND/MOTIVATION
These modifications of the e-Blotter system
would enhance the ability of field commanders to
conduct qualitative crime analysis more efficiently
and more accurately.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

BACKGROUND OF CIRAS
a. A stand-alone customized single database;
b. It was launched in September 6, 2011 to serve
as a more efficient electronic blotter system
across the country;
c. It shall be installed into the existing
desktop of the police units/stations;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

BACKGROUND OF CIRAS

d. It will be utilized by the Police

Stations to enter blotter/incident reports directly
to the system;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

BACKGROUND OF CIRAS

e. Incident Record Forms (IRF) is system

generated thru the CIRS
(Memorandum Circular on PNP Crime Incident R
ecording System - MC-2014-009 )
;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

BACKGROUND OF CIRAS

f. Main source of data for the weekly

IRF compliance of NCRPO;
g. OIC, PNP Memorandum, dated May 15, 2015
Renaming CIRS to e-Blotter System; and was
further developed to include Crime Analysis;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

BACKGROUND OF CIRAS

h. On May 2015, a web-based CIRS has been

developed and has been pilot tested in NCRPO
in June 2015;
i. The system is now known as the Crime
Information, Reporting and Analysis System
(CIRAS);
CRIMINAL INVESTIGATION COURSE (CIC)
 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

BACKGROUND OF CIRAS

j. The data uploaded into the CIRAS may

be accessed and retrieved by end users
as long as they are registered into
the system; and

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

BACKGROUND OF CIRAS

k. The system is only available to PNP

personnel who are duly authorized and endorsed
by their head of office/unit.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

OBJECTIVES OF THE PNP

E-PROJECTS

a. Institutionalize the crime reporting from all PNP

Units reflecting the true crime situation in
real time;
b. Systematically collect evidence;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

OBJECTIVES OF THE PNP

E-PROJECTS

c. Enhance the crime reporting system in the

country;
d. Provide a mechanized representation of
investigation and detective management activity
procedures and processes;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

OBJECTIVES OF THE PNP

E-PROJECTS

e. Sets a standard procedure in reporting crime

incident;
f. Capable of filtering non crime data from
the system;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

OBJECTIVES OF THE PNP

E-PROJECTS

g. Promotes consistency in recording crime

incident;
h. Provides easy access to crime data
nationwide; and

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

OBJECTIVES OF THE PNP

E-PROJECTS

i. Serves as working basis for policies and

programs of anti-criminality measures.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CIRAS AS AN INVESTIGATION TOOL

Serves as a scientific management tool for
efficient and effective prescription of police
intervention. It provides a logical basis for
effective and efficient police intervention. It
Overlays other data sets - localities, AORs, critical
facilities and structures, troop deployment and
movement
CRIMINAL INVESTIGATION COURSE (CIC)
 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CIRAS AS AN INVESTIGATION TOOL

Specifically serves as a crime database
by identifying crime hot spots along with other
trends and patterns through the use of spatial
(space) and time series analysis. It also
generates graphs in just a matter of minutes
and establish comprehensive, adequate and
timely information on crimes from manual and
CRIMINAL INVESTIGATION COURSE (CIC)
 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CIRAS AS AN INVESTIGATION TOOL

antiquated methods to computerized and

integrated crime reporting system. Further, it
interfaces with the e-Rogues Gallery and the e-
Warrant System.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

DISADVANTAGES OF CIRS STAND-

ALONE SYSTEM

1. Not real-time reporting of incidents;

2. Computer viruses that can affect the system;
3. Frequent installation/upgrading of versions of
CIRS Stand-Alone System;
4. Limited generation of reports;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

DISADVANTAGES OF CIRS STAND-

ALONE SYSTEM

5. Limited capacity of database storage; and

6. No Crime Mapping capabilities.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

AUTHORIZED USERS OF CIRAS

The following are allowed to access to

the CIRAS:
1. DIDM (System Administrator/OPR);
2. PROs (RIDMD Administrator);
3. PPOs (PIDMB Administrator and
appointed encoder); and
CRIMINAL INVESTIGATION COURSE (CIC)
 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

AUTHORIZED USERS OF CIRAS

4. Police Stations (Administrator and

appointed encoder).

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CIRAS OLD PROCESS

CONCEPT OF OPERATION ON CIRAS
DIDM Server

QSL Duty Officer assists Reporting Person DIDM receives data from all Police Regional Offices
in accomplishing Incident Record Form (IRF)

Police Regional Office

Police Regional Offices receives data from the

Police Provincial Offices and forwards it to the DIDM Server
Report is recorded by the
Desk Officer in the Police Blotter

Police Provincial Office

Desk Officer issues Incident Record Transaction Police Provincial Office receives data from the
Receipt (IRTR) to the Reporting Person Police Stations and forwards it to the Police Regional Offices

Police Station

Desk Officer forwards (IRF) Incident Record Form to

the Investigation Section for encoding to the PNPCIRS

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

Incident Record Transaction Receipt

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

Incident Recording Process

Desk Officer entertains & receives
START
GAP ANALYSIS
report from the complainant

Complainant accomplishes Incident

Record Form (IRF)
Complainant leaves right away

Desk Officer transcribes & enters the Multi-Tasking resulting to overload

incident into the Police Blotter
& errors in transcribing

Chief Investigator evaluates the “Late” evaluation based on the

nature of the incident process

Chief of Police approves recording Human intervention & discretion

to CIRS & designates IOC in crime incident recording, delay

END Crime Registrar records Crime

Redundancy, delay, errors
Incidents to UCPER/CIRS.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

PERCEIVED PROBLEMS
Problem Effect Basic Solution
No guarantee in recording of
Involve Complainant in
1. Complainant leaves right away complaint & opportunity to
every step
validate statements in IRF
Overload, delay & errors in Review & redefine roles
2. Multi-Tasking
transcribing & accountabilities

DO “authenticates” Legal implications (IRF is used

3. Change IRF entry
complainant’s statements in IRF in case folder)

DO to evaluate nature of
Delays; Complainant not fully
4. “Late” evaluation of complaint complaint at the start of
informed of what to expect
process
Automate; minimize
5. Human intervention & discretion Unrecorded incidents intervention; monitor &
control
Simplify & combine
6. Redundancy in the process Delays; errors in transcribing
processes

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

Improving the System

Memorandum Circular on PNP Crime Incident Recording System
- MC-2014-009

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIME INFORMATION, REPORTING

AND ANALYSIS SYSTEM (CIRAS)
TO THE POLICE STATIONS LEVEL

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

Blotter Procedure Process

START 1

Desk Officer entertains and receives

report from the complainant and Desk Officer entertains Duty Investigator stores and
initially records into the police and received report from
blotter the short details of the
prints accomplished IRF
the complainant
incident using a template.

Accomplished
Duty Police Officer accomplishes IRF
No Is it a crime
Crime Information, Reporting &
incident?
Analysis System (CIRAS)
Yes Complainant and Duty
Investigator sign the IRF
Duty Investigator accomplishes
Crime Information, Reporting &
Analysis System (CIRAS) Desk Officer transcribes and
enters the incident into the
Complainant and Duty Investigator Police Blotter
review the summary details of the
incident Crime Registrar compiles all
IRFs and records crime
incidents for the UCPER
Yes Is there any Yes
correction?
END
Note: Incidents involving Women and Children and No
Traffic Incidents are included in CIRS.
1

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIME INFORMATION, REPORTING

AND ANALYSIS SYSTEM (CIRAS)
TO THE PCP LEVEL

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CIRS PROCESS FLOW AT PCPs

START

Desk Officer entertains and

receives report from the
PCP Desk Officer (DO) entertains and complainant and initially
receives report from the complainant/reportee records into the police blotter
the short details of the
incident using Template A.

DO enters data into the Crime Incident

Recording System (CIRS)

Complainant/Reportee and DO review the

details of the incident

YES Is there any

correction?

NO

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

DO classifies the incident whether it is a crime incident, barangay case, or non-crime

incident thru the tick box in the CIRS

DO stores the data

Accomplished IRF

DO prints 4 copies of the accomplished IRF

Complainant/Reportee and DO sign the IRF

DO gives 1 copy of IRF to complainant/reportee and retains 1 copy for the PCP
masterfile

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

Is it a crime NO For record purposes

incident?

YES

Does it fall
within the
NO Turn-over to barangay or other
jurisdiction of
gov’t agency
the police
station?

YES
DO sends 2 copies of the IRF to the Police Station
a. Investigator on Case (IOC)
b. Station Crime Registrar

DO records the second entry in the PCP Police

Blotter using Template B.

END

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

TEMPLATE IN ACCOMPLISHING
THE POLICE BLOTTER

A. Initial Entry in the PCP Police Blotter

1. Blotter Entry Nr: 3. Name of complainant/reportee 7. Police Officer/ Investigator to
0001 whom
4. Nature of incident the incident was referred to.
2. Date/Time of the
reception of the 5. Place of occurrence 8. Name and signature of the
complainant/ Police
reportee 6. Name and signature of Desk Officer Officer/ Investigator.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

TEMPLATE IN ACCOMPLISHING
THE POLICE BLOTTER

B. Second Entry in the PCP Police Blotter

1. Blotter Entry Nr: 3. References: 6. Disposition: for record/ further
0002 a. Initial blotter entry nr: (Blotter investigation/ filing of case
Entry Nr:
2. Date/Time of the 0001) 7. IRF forwarded to Crime Registrar
reception of the b. IRF Nr: 130101-201401-0001
IRF 8. Name and signature of Crime
4. Details of IRF Nr. 130101-201401-0001 Registrar

5. Name and signature of Desk Officer

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

ACTUAL STATE OF CIRAS

A. In-house web-development;
B. User friendly and easy access features;
C. Real-time encoding, verification and updating
of incidents;
D. Provide real-time crime statistics;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

ACTUAL STATE OF CIRAS

E. Eliminate installation/upgrading of CIRS stand-

alone system;
F. Easy access on all incidents recorded from
the police stations nationwide thru internet;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

ACTUAL STATE OF CIRAS

G. Provide accurate verification of suspects,

firearms and vehicles used;
H. Potential migration of CIRS to e-Warrant and
e-Rogue Gallery System;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

ACTUAL STATE OF CIRAS

I. Added features for Crime Mapping and Crime

Clock generation;
J. Off-line version in encoding if no internet
connection;

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

ACTUAL STATE OF CIRAS

K. More secured storage of data; and

L. Future development of apps for IOS and
Android Smart Phones for immediate police
response/assistance www.didmeprojects.ph

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.b – Crime Information, Reporting and Analysis System (CIRAS)

SUMMARY
The participants learned the background
of CIRAS and enumerated the objectives of PNP
e-Projects; Identified the CIRAS as a tool in
investigation; discussed the procedures in
encoding crime data to CIRAS; and described
the development of CIRAS.

CRIMINAL INVESTIGATION COURSE (CIC)

 Lesson 3.11.a – Case Management Analysis System (CMAS)

END OF PRESENTATION

CRIMINAL INVESTIGATION COURSE (CIC)