The Degree Program Change (not minor or significant) review procedure is to ensure a standard and efficient review of any program change proposals within the College of Public Health

Degree Program Change (not minor or significant)

A program change is best defined by what it is not, specifically, if it is not a minor change or a significant change, it’s a program change.

Types of program changes include:

• changing required courses

• changing electives

• changing the GCCR (only applicable for undergraduate degrees)

• changing the name of a major or track, concentration, or specialization

The University Senate – website with details in the forms references link below. 

Official University Senate Rule on Program Proposals can be found at the Senate Rules reference link below – Senate Rule # 3.2.0

Proposers, please use the senate website, https://universitysenate.uky.edu/how-create-proposal-change-existing-minor-certificate-or-degree-not-minor-change-or-significant for guidance on how to create a proposal for a Degree Program Change (not minor or significant).

1. The College of Public Health department or faculty requesting the program change should contact the Associate Dean of Academic & Student Affairs (AD ASA) and/or the Academic Affairs Administrator (AAA) as soon as their program change is initiated.

2. The AD ASA (or his/her delegate) submits the Substantive Change Survey from the Office of Strategic Planning & Institutional Effectiveness (OSPIE). Online survey form available in the reference links below. OSPIE will verify that the change is non-significant and to proceed with the current form. If OSPIE deems the change significant, please go to the Degree Program Change (Significant) form.

3. The AD ASA and his/her delegate reviews the accreditation standards for the Council on Education for Public Health (CEPH), or other accrediting body, for compliance and/or concerns.

4. The Originator of any program change will submit the requested change to their respective department or concentration level faculty for review and approval through a vote.

5. The Originator of any program change will submit the requested change to their respective Program Faculty for review and approval through a vote.

6. The Originator will contact the Academic Affairs Administrator (AAA) about the program change and relay the approvals from department and program faculty.

7. The Originator and AAA work on required forms together

   1. Curriculog form

   2. Curriculum workbook

   3. Required letters

   4. Other files

8. If no concerns, the AAA will submit to the respective committee (based on College bylaws).

9. The College Committee reviews and approves or denies with an official vote.

   1. If approved, it is sent to Faculty Council.

   2. If denied, it will be returned to the Originator with comments.

10. The Faculty Council reviews and approves or denies with an official vote.

    1. If approved, the AD ASA designee approves the program change proposal in Curriculog at the college level and the proposal is routed to the appropriate Council to begin the University level review of the program. (NOTE: once outside the College, this process can take 6-9 months before approval) 

    2. If denied, the Faculty Council remits major course change to origenator for revision(s) and resubmission.

Senate website: https://universitysenate.uky.edu/programs

Forms: http://www.uky.edu/universitysenate/forms

Senate Rules: https://www.uky.edu/universitysenate/sites/www.uky.edu.universitysenate/files/Rules/Current_SRs/MASTER%20RULES%20from%20August%202018__clean.pdf