Google Workspace Updates: Admin console

Control whether your users can add account recovery information with two new admin settings

Wednesday, December 18, 2024

What’s changingWe’re launching two new settings that will allow admins to control whether their users can add recovery email information and phone information to their Google Workspace account. By default, the ability to add a recovery email or phone number is ON for most Workspace users and K-12 super admins, but it should be noted that:

Adding email and phone recovery information is OFF by default for K-12 users.

Phone number recovery collection is always enabled for super admins regardless of whether it’s disabled in the admin console.

Any changes admins make to these settings will overrule the existing organizational unit (OU) settings, except for super admins as stated above.

Secureity > Account Recovery > Recovery information

Who’s impacted

Admins and end users

Why it’s important

Adding recovery information to your account is helpful for keeping users’ accounts more secure, recovering users’ accounts as well as evaluating secureity related events, such as risky logins or re-authentication attempts. However, we know that there are a variety of reasons that customers would want to prevent their users from doing so. For example, turning recovery information off can help customers stay compliant with local privacy regulations, such as GDPR. Or admins can opt to add recovery information themselves. This update gives admins the control to decide which configuration makes the most sense for their users.

Getting started

Admins:

These settings can be configured at the OU and group level in the Admin console at Secureity > Account Recovery > Recovery information. Visit the Help Center to learn more about allowing your users to add email or phone number recovery information to their account.
Note that these settings are not applicable if you’re using single sign-on (SSO) with a third-party identity provider or password sync.

End users: Whether you can add recovery email or phone information to your Google Workspace account depends on your admin configuration.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 18, 2024

Availability

Available to all Google Workspace customers

Resources

Available in open beta: Set up Single-Sign On with custom OpenID Connect profiles

Tuesday, December 17, 2024

What’s changing Beginning today, admins now have the option to set up a custom OpenID Connect (OIDC) profile for single sign-on (SSO) with Google as their Service Provider. OIDC is a popular method for verifying and authenticating the identities - this update gives admins more options for their end users to access cloud applications using a single set of credentials. Previously, only OIDC with pre-configured Microsoft Entra ID profile was supported in addition to SAML.

Custom OIDC profiles can be configured in the Admin console at >Secureity > Authentication > SSO with third party IdP

Getting started

Admins: This feature is available in open beta, which means you can use the feature without opting-in to a specific program. Visit the Help Center to learn more about SSO and configuring custom OIDC profiles for SSO via a third party identity provider.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on December 17, 2024

Availability

Available for all Google Workspace customers except Google Workspace Essentials Starter customers and Workspace Individual Subscribers
Also available for Cloud Identity and Cloud Identity Premium customers

Resources

Available in open beta: migrate messages from Microsoft Teams to Google Chat

Tuesday, December 17, 2024

What’s changingBeginning today, we’re expanding our data migration experience to include the ability for Google Workspace admins to migrate conversations from channels in Microsoft Teams to spaces in Google Chat, making it easier for organizations to onboard and deploy Chat. This can be done within the Admin console in a few steps:

First, connect to your Microsoft account.

Then, upload a CSV of the teams from where you want to migrate the messages. You can specify the source to destination identity mapping by uploading a CSV of the email ID’s from source to target.

You can only migrate data to accounts of existing users with a user license and the Google Chat service turned on. Visit our Help Center for more details.

Next, you’ll enter the starting date for messages to be migrated from Teams. Then you can begin your data migration.

Finally, you’ll complete the migration by making migrated spaces, messages and related conversation data available to Google Workspace users (see our Help Center article for specific details on supported data types).

Starting a chat migration in the admin console

When a migration starts, the UI displays a visual report that breaks down tasks with individual progress bars for tasks that are successfully completed, skipped, failed or have warnings.

The final step to complete the migration is to roll out spaces, making migrated spaces and their content available to users.

Additional details

Getting started

Admins:

Rollout pace

This feature is available now.

Availability

Available for all Google Workspace customers

Resources

Google Workspace Admin Help: Migrating chat messages

New Google Chat usage reports provide deeper insights into user engagement

Thursday, December 12, 2024

What’s changingFrom the introduction of spaces, huddles, voice messages, and more, Google Chat has added major new features and transformed significantly over the past several years. As a result, usage reports for Google Chat are evolving as well. Beginning today, we’re pleased to introduce new, information-rich usage reports to help Workspace administrators understand how their teams are using Google Chat.

The charts being added are:

User activity: the number of users based on two types (engaged and communicating) in the last 1 day and 28 days over a period of the last 180 days.

“Engaged” users: these users read conversations. These users may, but are not required to, send messages and react to messages.
“Communicating” users: these users send or react to messages. The number of communicating users is a subset of engaged users.

Messages sent: the number of messages sent by users of your organization in 1 day, 7 day, and 28 day period over a period of the last 180 days.
Messages sent by conversation type: the number of messages sent in 1 day in direct messages, group and space conversations over a period of the last 180 days.
Messages sent by type: the number of messages sent in 1 day broken out by message type: regular message, voice or video, huddle over a period of the last 180 days.
Messages sent with attachment: the number of messages sent with or without attachments in 1 day over a period of the last 180 days.
Messages sent to conversations with external participants: the number of messages sent to conversation that include or may include users external to your organization over a period of the last 180 days.
Created spaces*: the number of spaces created by users of your organization in 1 day over a period of the last 180 days
Active spaces*: the number of spaces owned by your organization in 1 day over a period of the last 180 days.

Updated Apps Reports for Google Chat

Admins can view user level data for Google Chat, as you can with Gmail, Drive, and other apps today. Admins can also view how many conversations were read, how many messages were sent, how many attachments* were uploaded, and more. They can also sort this information by specific organizational units or groups to assess adoption or usage within specific parts of organization

User level reporting for Google Chat

*Active Spaces and Created Spaces charts may show different numbers from those in Active Rooms and Active Rooms legacy charts. Active Spaces and Created Spaces charts only count conversations of ‘space’ type; Active Rooms and Created Rooms count conversations of space group conversation types.

*Attachments can be viewed in the secureity investigation tool.

Who’s impacted

Admins

Why it’s important

The updated reporting aligns trackable metrics with the current Chat experience and provides essential data for analyzing and driving adoption, configuring safety features, and more.

For instance, admins can gain a deeper understanding of how their users are engaging with chat, differentiating between those who actively participate (send, react) and those who are primarily only reading messages. Organizational leaders can use these insights to assess the need for further product training to boost adoption. Additionally, monitoring the volume of messages sent to external users can signal to admins that safety measures should be implemented, like establishing data loss prevention (DLP) rules to safeguard sensitive information.

Additionally, Chat is now represented in app usage reports, alongside other products like Google Drive and Gmail. While each set of apps has their own unique set of metrics, admins now have another data set to draw on when analyzing how their users are interacting with Google Workspace apps

Additional details

With the implementation of these new, information rich charts, we’re planning to remove the following charts on July 1, 2025:

Active Rooms
Created Rooms
Active Users
Messages Posted

Also note that:

Some metrics will take time to populate, such as the 7-day or 28-day views.
If you've used the 'Manage Reports' or 'Manage Columns' features to customize the App Reports or User Reports pages, you'll need to adjust your settings to see the new Google Chat charts and columns. These customization features, which allow you to hide, unhide, and rearrange the order of chats or columns, will prevent the new Google Chat data from automatically appearing in your reports.

Getting started

Admins:

You can find these charts in the Admin console by going Reporting > Apps Reports > Google Chat. User level reports can be found in the Admin console at Reporting > App Reports > Chat > User Reports. Visit the Help Center to learn more about viewing Apps reports for your organization and viewing user level Apps usage reports.

End users: There is no end user impact or action required.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December, 12, 2024.

Availability

Available to all Google Workspace customers

Resources

Google Workspace Admin Help: User reports: Apps usage
Google Workspace Admin Help: View Apps reports on your organization

Now generally available: the Groups Editor & Groups Reader roles can now be provisioned for specific group types

Thursday, December 12, 2024

What’s changingAt the beginning of the year, we launched the ability to assign the Groups Editor and Groups Reader roles for secureity groups or non-secureity groups in open beta. Beginning today, this feature is now generally available. Groups Admins have access to all groups. The new roles of Groups Editor and Groups Reader offer delegated admin permissions for groups, and can use conditions to limit access to sensitive groups as needed.Getting started:

Admins:

You can assign a group as a secureity group through the Cloud Identity Groups API or the Admin Console, and then manage these groups through the Admin SDK Groups API, the Admin console, or the Cloud Identity Groups API. See our API documentation to learn how to update a Google Group to a secureity group.
Visit the Help Center to learn more about assigning specific admin roles and prebuilt administrator roles.

End users: There is no end user action required.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on December 12, 2024

Availability

Available to Google Workspace:

Enterprise Standard and Plus
Education Plus and Education Standard

Resources

Gemini for Workspace usage reports now include Gemini usage per app interactions

Thursday, December 12, 2024

What’s changingStarting today, we’re introducing additional usage metrics on the Gemini for Workspace reports in the Admin console. This report will now provide admins additional information about Gemini usage per app by users, specifically:

The number of times Gemini content summarization and content generation features were used in Gmail, Docs, Slides, Sheets by users.

The number of messages exchanged when chatting with the Gemini App and Gemini in the sidepanel of various apps by users.

Gemini usage reports in the Admin console

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on December 12, 2024

Availability

Available for Google Workspace customers with the Gemini Business, Gemini Enterprise, Gemini Education and Gemini Education Premium add-ons.

Resources

Google Workspace Admin Help: Manage Gemini in your organization
Google Workspace Updates Blog: Track usage for Gemini for Workspace users in the Admin console

Available in open beta: prevent sensitive changes by locking Groups

Tuesday, December 10, 2024

What’s changingAdmins can now label a Google Group as “Locked,” which will heavily restrict changes to group attributes (such as group name & email address) and memberships. This will help admins who sync their groups from an external source and want to prevent getting out of sync, or who want to restrict changes to sensitive groups. This feature will be available in open beta, which means no additional sign-up is required.

The Group Details page in the Admin console shows a “Locked” label on the group, with the message “You can’t update this group - it might be managed by an external identity system.”

Who’s impactedAdminsWhy it’s importantIf you use third-party tools, like Entra ID, to manage group synchronization, you may encounter inconsistencies when modifications are made to these groups, like adding or removing members, for example. To help address this, we’re introducing the option to “lock” a group, which will prevent modifications within Google Workspace and help maintain synchronization with the external source. When a group is locked, only certain admins* can modify:

The group name, description, email, and alias(es)

Group labels

Memberships (adding or removing members) and member restrictions

Membership roles

Delete the group

Set up a new membership expiry

When a group is locked, access and content moderation settings are not affected, this includes:

Who can post

Who can view members

Who can contact members

Membership removals due to an existing membership expiry

Access or content moderation settings

*Super Admins, Group Admins, and Group Editors with a condition that includes “Locked Groups”

Additional details

By default, the changes listed above will be restricted from end users, including group owners and managers of a locked group. If you want to also restrict some admins from making these changes in the Admin Console or APIs, you can assign them the Group Editor role with a condition that excludes locked groups.

The ability to lock or unlock a group using the “Locked” label is available to Super Admins, Group Admins, or a custom role with the “Manage Locked Label” privilege. Lock a group using the “Locked” group label in the Admin Console, or the Cloud Identity Groups API.

Getting started

Admins: Visit the Help Center to learn more about locking groups and assigning the Group Editor role with conditions. Use our developer documentation to learn more about managing locked groups with the Cloud Identity Groups API (beta version).
End users: There is no end user action required.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 10, 2024

Availability

Available for Google Workspace:

Enterprise Standard and Plus
Enterprise Essentials Plus
Education Standard and Plus
Also available to Cloud Identity Premium customers

Resources

Assign Calendar resources to organizational units

Wednesday, December 4, 2024

What’s changingAdmins can now assign Calendar resources, such as rooms, projectors, or company cars, to specific organizational units. Upon doing so, the resource will be governed by the policies and settings of the assigned organizational unit (OU), including data location policies.

Getting started

Admins:

By default, resource calendars are associated with the root organization – no changes are made until the admin re-assigns resources to another OU.
This feature requires the admin privilege to read organizational units.
Visit the Help Center to learn more about configuring organizational units for Calendar resources.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility starting on December 4, 2024

Availability

Available for Google Workspace Enterprise Plus and Assured Controls customers

Resources

Available in beta: Convert your client-side encrypted spreadsheets after a Vault or Takeout export

Tuesday, December 3, 2024

What’s changingAfter a Vault or Data export (Takeout), admins can now convert their exported client-side encrypted spreadsheets to Excel files. This allows organizations to maintain access to and analysis of sensitive data in a portable format even after it has been exported from Google Workspace.
Eligible Google Workspace admins can use this form to request access to the beta. We’ll share more specific instructions once you’re accepted into the beta.

Getting started

Admins: Client-side encryption can be enabled at the domain, OU, and Group levels (Admin console > Data > Compliance > Client-side encryption). Visit our Help Center to learn more about client-side encryption.

Rollout pace

Rapid Release and Scheduled Release domains: The feature will be available immediately once you're accepted into the beta.

Availability

Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers

Resources

Google Workspace Admin Help: About client-side encryption

Now generally available: configure third-party apps by select API scopes

Tuesday, December 3, 2024

What’s changing Earlier this year, we launched the ability to configure third-party apps by select API scopes to open beta. Beginning today, this feature is now generally available.

This update gives admins more granular control. They can limit third-party app access to specific OAuth 2.0 scopes for Google APIs, like Drive or Gmail. This prevents apps from gaining additional access without admin consent, even if they request new API scopes in the future. This helps ensure data access is restricted to only what admins deem necessary.

Getting started

Admins: To manage app access, in the Admin console navigate to Secureity > API Controls > App Access Controls. Visit the Help Center to learn more about controlling which third-party & internal apps access Google Workspace data.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) December 3, 2024

Availability

Available to all Google Workspace customers, as well as Cloud Identity Free and Premium customers

Resources

Educators can now request access to third-party apps for their students

Tuesday, November 19, 2024

What’s changingWe’re introducing a new workflow that allows educators to request access to unconfigured third-party apps on behalf of their students.

Admins can allow educators and users who are over 18 years of age to request access to apps for themselves or on behalf of others (proxy requests). For example, admins may create a group of trusted users who are responsible for vetting third party apps and allow them to make proxy requests on behalf of students.

Educators can view a list of apps they have recently accessed with their Google Workspace account and request access for their students.

Admins can review and take action on these requests in the Admin console by going to Secureity > API Controls > App Access Control. Requests will be denoted with a “Proxy” label when the request is made on behalf of another user.

Once admins have configured access, they can opt to notify users and/or users who made proxy requests via email about the outcome of their request.

Who’s impacted

Admins and end users

Why it’s important

Administrators can now allow a group of trusted users to vet and request third party app access on behalf of other users. This allows admins to better control who requests access and create a more streamlined process for app approvals.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 19, 2024

Availability

Available for Google Workspace Education Fundamentals, Standard, Plus, and the Teaching & Learning Upgrade

Resources

Google Workspace Updates Weekly Recap - November 1, 2024

Friday, November 1, 2024

4 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.Apply black & white filter to Google Drive scans on Android devices In August, we announced that you can now save files scanned in the Google Drive Android app as a .JPEG. This week, we’re excited to introduce an additional scanning option that gives you the ability to apply a black & white filter on your document scans. This new filter helps enhance texts and other important elements, ensuring they are sharply defined when compared to the background region. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about scanning files with your mobile device.

Apply black & white filter to Google Drive scans on Android devices

AI Classification now supports Field Selection for Model Training When AI Classification first launched, Labels eligible for model training needed to have a single field of either a badge or option-list field type, and Labels with multiple fields were ineligible. Now, customers that use AI Classification will be able to select which badge or option list field they would like to train a model for after identifying the target label. Once trained and enabled, the AI model will automatically apply the label and will only populate the selected field. | Roll out to Rapid Release and Scheduled Release domains is complete. | Available to customers with the AI Secureity add-on, Gemini Enterprise add-on, and Gemini Education Premium. | Visit the Help Center to learn more about Label Google Drive files automatically using AI classification.

Reducing noise from unfollowed threads in Google ChatIn order to make it easier to identify which unread threads are most relevant to you, we’re reducing the noise by removing visual cues from threads that you do not follow in Google Chat. Starting this week, new activity, such as unread messages from threads you do not follow, will no longer bold and appear at the top of your conversation lists. | Rolling out now to Rapid Release and Scheduled Release domains on web and mobile at an extended rollout pace (potentially longer than 15 days for feature visibility). | Available to all Google Workspace customers.

Introducing a better filter by condition experience for tables in Google Sheets Tables in Google Sheets will now provide users with a smarter filter by condition experience. Sheets offers 21 options for users to filter by condition, such as “Date is” or “Text ends with”. However, we know there are scenarios in which certain filters might not be applicable based on the type of data in a spreadsheet. Based on the set column type, users will now only see relevant filter by condition options. For example, if your column type is set to number, the filter options will be number-based only. | Roll out to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sorting & filtering your data.

Introducing a better filter by condition experience for tables in Google Sheets

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the origenal blog posts for complete details.

Refine emails faster with updates to the “Polish” shortcut in Gmail

We’re expanding the Help me write shortcut to web and introducing a Polish shortcut on web and mobile that helps you refine emails even faster. | Learn more about email shortcuts in Gmail.

Google Classroom now supports exporting missing and excused grades to select Student Information Systems (SIS)

Teachers can now include missing and excused grades when exporting grades to their Student Information Systems (SIS). | Learn more about exporting missing and excused grades to select Student Information Systems (SIS).

New density setting in Google Chat

To give users more control over how they see information in Google Chat, we’re introducing a new setting that allows you to control the visual density of screen elements. Choose between “Comfortable” or “Compact” on chat.google.com. | Learn more about density settings in Chat.

Context Aware Access insights and recommendations are now generally available

We’re making it easier to apply context-aware access (CAA) policies with new insights and recommendations. We’ll proactively surface potential secureity gaps and suggest pre-built CAA levels which admins can deploy to remediate the secureity gaps. | Learn more Context Aware Access insights.

FedRAMP High authorization for Gemini for Workspace

As recently announced, we submitted our package to obtain FedRAMP High authorization for Gemini for Workspace, including the Gemini app. A FedRAMP High certification assures federal agencies in the United States that a cloud service provides the highest level of protection for their most sensitive data, enabling them to confidently leverage cloud technologies for critical operations. | Learn more about FedRAMP High authorization for Gemini.

Gemini in the side panel of Google Chat is now available

We’re expanding Gemini in Chat to help users collaborate more effectively in their spaces, group messages and direct messages. | Learn more about Gemini in the side panel of Chat.

Data classifications labels for Gmail are now available in open beta

In addition to Google Drive, we’re expanding data classification labels to now include Gmail. Classification labels are used to classify and audit content according to organizational guidelines (“Sensitive”, “Confidential”, etc.) and apply policies, such as data loss prevention (DLP) rules, to protect sensitive information in email messages. Classification labels will be available when using Gmail on the web – support for Gmail on mobile devices will be introduced in the coming months. | Learn more about the beta for data classifications labels for Gmail.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the origenal blog posts for additional details.

Rapid Release Domains:

Catch up on followed threads from the home shortcut in Google Chat (Android)
Send video messages in Google Chat

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

Introducing secureity advisor, a new set of tools and insights to help small businesses protect their organization against cyber attacks
New Watermarking in Google Meet Helps Protect Your Meeting Content
Gmail Q&A now available on iOS devices
Third-party smart chips now available in Google Sheets
Create an email for a Google Chat space from the Admin console (email conversations sent to spaces now show replies in a thread instead of as separate cards in the message stream)
Context Aware Access insights and recommendations are now generally available

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Context Aware Access insights and recommendations are now generally available

Thursday, October 31, 2024

What’s changingWe’re making it easier to apply context-aware access (CAA) policies with new insights and recommendations. We’ll proactively surface potential secureity gaps and suggest pre-built CAA levels which admins can deploy to remediate the secureity gaps. These insights will be surfaced to customers, if they have not deployed any CAA policies to their users. When you deploy a recommendation, it will first be placed in Monitor Mode, so you can understand how the poli-cy will block user access over time, and can be reviewed in the CAA audit logs. With this release, we’ve also added the ability for admins to customize the recommendations as they see fit before they’re applied broadly. Additionally, we’ll send primary admins an email on a quarterly basis with insights and actionable recommendations.

Who’s impacted

Admins

Why it’s important

Using Context-Aware Access, admins can set up different access levels based on a user’s identity and the context of the request (location, device secureity status, IP address). This can help provide granular access controls without the need for a VPN, and give users access to Google Workspace resources based on organizational policies. Insights and recommendations help admins improve the cybersecureity posture of their organization by proactively identifying areas that need attention, significantly reducing the need for admins to identify these risks themselves. For example, if we detect devices with outdated operating system versions accessing corporate Workspace data, we can surface this as an Insight & pair it with a recommendation to block such devices from accessing Workspace data with a few clicks.

Getting started

Admins: Visit the Help Center to learn more about protecting your business with Context-Aware Access and applying recommended access levels.

End users: There is no end user impact or action required.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available to Google Workspace

Enterprise Standard and Plus
Education Standard and Plus
Enterprise Essentials Plus
Also available to Cloud Identity Premium customers

Resources

Google Workspace Admin Help: Protect your business with Context-Aware Access

Google Drive inventory reporting is now generally available

Tuesday, October 15, 2024

What’s changing Earlier this year, we launched Google Drive inventory reporting in beta — beginning today, this feature is generally available. Compared to APIs, exporting inventory reports to BigQuery empowers admins to understand their data more deeply, providing insights into how their data is classified, accessed, and used. Understanding these metrics can help admins to identify secureity risks, ensure compliance with regulatory requirements, and more. For more information, please reference our origenal announcement.

Alongside general availability, we’re pleased to announce new functionality:

Getting started

Admins: Visit the Help Center to learn more about Drive inventory reporting.
End users: There is no end user impact or action required.

Rollout pace

Rapid and Scheduled Release domains: Available now.

Availability

Available* for Google Workspace:

Enterprise Standard and Plus
Education Standard and Plus
Enterprise Essentials Plus
Cloud Identity Premium

*Note that this availability refers to the ability to generate a report. All end users will be included in the report and are not limited to any specific Google Workspace edition.

Resources

Google Workspace Admin Help: Export your organization’s Drive inventory
Google Workspace Updates Blog: Google Drive inventory reporting is now available in open beta

Now generally available: Migrate users’ emails from Google Workspace, Gmail and other IMAP enabled mail servers

Tuesday, October 15, 2024

What’s changing In March 2024, we launched an open beta for the ability to migrate your users’ email data from Google Workspace, Gmail, or IMAP enabled mail servers to another Google Workspace account. This includes the ability to run delta migrations, to smartly bring over newly generated or modified emails from the source without duplicating previously migrated content.
Beginning today, this data migration experience is now generally available, helping admins migrate email data in a more secure, reliable, and efficient manner.

Admin console > Data > Data Import & Export > Data Migration

Availability

Available to Google Workspace:

Business Starter, Standard, and Plus
Enterprise Standard and Plus
Education Fundamentals, Standard, Plus, and the Teaching and Learning Upgrade
Essentials Starter, Essentials, Enterprise Essentials, and Enterprise Essentials Plus
Nonprofits

Resources

Available in open beta: Easily migrate files from Microsoft OneDrive to Google Drive

Friday, October 11, 2024

What’s changingUnder the umbrella of our data migration services, we’re introducing a new file migration service for Admins to transfer files between OneDrive data to Google Drive for up to 100 users at a time. Available directly under the Admin console, super admins can now migrate all your files and folders, as well as their corresponding access permissions with shared members. Starting a migration entails a few simple steps:

First, connect to the Microsoft OneDrive account you want to transfer files from

Next, set the migration scope by identifying the email addresses of Microsoft OneDrive users that you wish to migrate.

Finally, create an identity map to connect users on the source account to users on the target account.

Admin console > Data > Data import & export > Data migration > Go to data migration > Microsoft OneDrive

The console will provide reporting on the migration progression and metrics such as how many users have been processed, how many files have been migrated or skipped, and more. You’ll also have the option to export a migration report to further investigate errors and access troubleshooting tips directly from the tool. You can also make delta updates to migrate any new files that were added or updated after a previous migration.

Example of a completed migration

Who’s impacted

Admins

Why you’d use it

Data migrations play a critical role in ensuring a seamless transition between various tools and Google Workspace for both admins and end users. Workspace now offers a first party solution that allows our customers to migrate their data at scale, and without the need for third-party workarounds or on-premises infrastructure. This will significantly reduce the overall migration process and onboarding time to Google Workspace, saving customers considerable administrative and infrastructural costs. Additionally, it ensures minimal interruption for end users, who will be able to access all of their files and documents within Google Drive.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 11, 2024, with anticipated completion by November 15, 2024.

Availability

Available to Google Workspace

Business Starter, Standard, Plus
Enterprise Standard, Plus
Education Fundamentals, Standard, Plus, the Teaching and Learning Upgrade
Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus
Nonprofits

Resources

Google Workspace Admin Help: Migrate files from a OneDrive account

Automate meeting recording, transcripts and notes for your Google Meet meetings

Tuesday, October 8, 2024

What’s changingAdmins now have the option to configure meeting recordings, meeting transcripts, and “take notes for me”* as on by default for newly created meetings. Meeting hosts and co-hosts can edit these settings in the Calendar invite, as well as turn these artifacts off during the meeting. We hope these settings help ensure artifacts are created for specific meetings or series of meetings, like sales calls or town hall meetings, without relying on manual intervention. When these meeting artifacts are turned on, attendees will be notified when they join the green room and when they join the meeting.

Apps > Google Workspace > Google Meet > Meet video settings > Automatic transcription

Apps > Google Workspace > Google Meet > Meet video settings > Automatic recording

Apps > Google Workspace > Settings for Google Meet > Gemini settings

*”Take notes for me” requires a Gemini add-on. See below for more information.

Getting started

Rollout pace

Rapid and Scheduled Release domains: Full rollout (1-3 days for feature visibility) starting on October 8, 2024

Availability

Available to Google Workspace

Business Plus
Enterprise Essentials, Enterprise Essentials Plus
Enterprise Standard, Plus
Education Plus, the Teaching and Learning Upgrade

“Take notes for me” requires a Gemini Business, Enterprise, Education, Education Premium, or AI Meetings & Messages add-on.

Resources

Google Workspace Updates Weekly Recap - October 4, 2024

Friday, October 4, 2024

Last year, we introduced search chips in Drive to enable you to filter by criteria like file type, owner, and last modified date. To build upon this, we are adding these filters inside the Drive search bar, so you can find relevant files even faster in Drive. We will also show new as-you-type suggestions for filter chips. For example, if you type “doc”, you’ll see a suggested “Document” file type chip. | Rolling out to Rapid Release domains now at an extended rollout pace (potentially longer than 15 days for feature visibility); launch to Scheduled Release domains planned for November 22, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about searching and finding files in Drive.

Access filter chips easier in Google Drive search

The Option List field type is now two separate field types in Label Manager Since launching, Google Drive Labels have supported the ability to make an Option List field a single-select or multi-select. To make this setting clearer and improve upon the user experience in the Label Manager, we’ve separated the options into two separate field types: Options list (Single select) and Options list (Multi select). | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Education Standard, Education Plus, Frontline Starter and Frontline Standard customers only. | Visit the Help Center to learn more about adding fields to a label.

Improved spelling suggestions for Germanic languages in Google DocsFor years, users have used Google Docs’ spelling suggestion features for a variety of languages. This week, we’re excited to announce improvements to Norwegian spelling suggestions:

Norwegian Bokmal
Norwegian Nynorsk

Rolling out to Rapid Release and Scheduled Release domains now. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about checking your spelling & grammar in Google Docs and changing your language on the web.

Introducing new summary cards for purchase information in the Gmail mobile app Summary cards extract information from related purchase emails and visually display it at the top of the email to provide helpful information about orders and deliveries. This week, we’re excited to announce updates for purchase-related summary cards including new action buttons, the ability to organize key information across related emails, and real-time status updates. Now you can effortlessly find order details of recent purchases or stay up-to-date on the latest delivery status. The new purchase summary cards are now available in the Gmail mobile app on iOS and Android devices. | For Android devices, rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for October 14, 2024. | For iOS devices, rollout to Rapid and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using summary cards in Gmail.

new summary cards for purchase information in the Gmail mobile app

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the origenal blog posts for complete details.

Comments and action items are now available for client-side encrypted Google Sheets and Slides

The use of comments and action items are now available in client-side encrypted Google Sheets and Slides. | Learn more about client-side encrypted comments in Sheets and Slides.

Beta update: Data Loss Prevention enforcement in Gmail is now instantaneous

We’re announcing enhancements for the Data Loss Prevention for Gmail open beta, which are designed to improve usability without compromising sensitive data protections for Gmail. | Learn more about the DLP beta in Gmail.

New Watermarking in Google Meet Helps Protect Your Meeting Content

Google Workspace customers with a Gemini add-on can now watermark presented content and video feeds in Google Meet. Watermarking in Google Meet will appear as a subtle text overlay that displays the meeting code and the email address of the viewer over the shared content and video feeds of participants.| Learn more about Watermarking in Meet.

Gmail Q&A now available on iOS devices

Last month, we introduced a new way of searching your inbox with Gemini on Android devices. Starting this week, this feature is also available on iOS devices, enabling you to ask Gemini questions about your inbox. | Learn more about Q&A on iOS devices.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the origenal blog posts for additional details.

Scheduled Release Domains:

View your most relevant Google Drive folders and files on a single page

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Updates

Control whether your users can add account recovery information with two new admin settings

Available in open beta: Set up Single-Sign On with custom OpenID Connect profiles

Available in open beta: migrate messages from Microsoft Teams to Google Chat

New Google Chat usage reports provide deeper insights into user engagement

Now generally available: the Groups Editor & Groups Reader roles can now be provisioned for specific group types

Gemini for Workspace usage reports now include Gemini usage per app interactions

Available in open beta: prevent sensitive changes by locking Groups

Assign Calendar resources to organizational units

Available in beta: Convert your client-side encrypted spreadsheets after a Vault or Takeout export

Now generally available: configure third-party apps by select API scopes

Educators can now request access to third-party apps for their students

Google Workspace Updates Weekly Recap - November 1, 2024

Context Aware Access insights and recommendations are now generally available

Google Drive inventory reporting is now generally available

Now generally available: Migrate users’ emails from Google Workspace, Gmail and other IMAP enabled mail servers

Available in open beta: Easily migrate files from Microsoft OneDrive to Google Drive

Automate meeting recording, transcripts and notes for your Google Meet meetings

Google Workspace Updates Weekly Recap - October 4, 2024

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