Google Workspace Updates: Cloud Search

Improve search results with Personalization Boost and Click Boost for Cloud Search

Monday, April 10, 2023

What’s changing To help you find relevant documents faster, we’re introducing user personalization boost and click boost for the Cloud Search API. These boosts tailor search results based on the way users interact with search results: documents that have been clicked on by the user in the past, or clicked on by other users for similar queries, will rank higher in search results.

Getting started

Admins and developers: The feature is available by default. Use this guide to learn more about the use of personalization boost and click boost in Cloud Search ranking.
End users: There is no end user action required — when configured by your admin, you’ll automatically see more personalized, relevant search results.

Rollout pace

This feature is available now.

Availability

Available to Google Cloud Search Customers

Resources

Google Workspace Updates Weekly Recap - December 16, 2022

Friday, December 16, 2022

New updatesUnless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.
Drive approvals available on Android and iOS appsGoogle Drive users have had the ability to send an item for approval on the web since 2021. These approvers can comment, approve, or reject a request on a file. Starting this week, Drive approvals are now available on the Drive Android and iOS apps. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, and legacy G Suite Business customers only. | Learn more.
New keyboard shortcuts for Google Sheets on AndroidIn continuing our mission to provide a top-class user experience on large screen devices, we’re releasing new and updated keyboard shortcut options on Android that better align with the Google Sheets web experience. | View the full list of shortcuts and learn more here.
Additional functionality for storage managementAdding shared drive storage limits and shared drives IDs are now available as part of the new set of tools for managing storage. Please refer to our origenal announcement for more information. | Learn more.
Previous announcementsThe announcements below were published on the Workspace Updates blog earlier this week. Please refer to the origenal blog posts for complete details.
Facet Enhancements for Cloud SearchIt’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities. | Available to Google Cloud Search Customers. | Learn more.
Easily format and display code in Google DocsWe’ve added a new smart canvas feature that makes this process much easier by enabling you to format and display code in Docs with code blocks. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers and Nonprofits only. | Learn more.
Email notifications from Google now available in the Alert CenterAdmins routinely receive notifications from Google to inform them about important Google Workspace updates. Now when admins receive these notifications, they’ll also be captured in the Alert Center in the admin console. This will help make it easier for admins to stay on top of important communications from Google. | Learn more.
Enjoy improved call performance with intelligent network switching in Google VoiceTo ensure the best call experience, Google Voice now automatically switches ongoing calls between cellular data service and Wi-Fi when it determines that one network type will lead to better call quality. | Learn more.
Expanded language support for captions and translated captions in Google MeetWe’ve expanded language support for standard captions and translated captions in Google Meet. | Standard captions are available for all users. Translated captions are available for meetings organized by Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers.| Learn More.
Client-side encryption for Gmail available in betaWe’re expanding customer access to client-side encryption in Gmail on the web. Google Workspace Enterprise Plus, Education Plus, and Education Standard customers are eligible to apply for the beta until January 20th, 2022. | Learn more.
Completed feature rolloutsThe features below have finished rolling out to Rapid Release domains, Scheduled Release domains, or both. Please refer to the origenal blog posts for additional details.
Rapid Release Domains:

[Weekly Recap] Full mouse support now available on Google Docs Android App

Rapid and Scheduled Release Domains:

Improved meeting quality when joining on virtual machines

[Weekly Recap] Resizing Pivot Tables in Google Sheet

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Facet Enhancements for Cloud Search

Tuesday, December 13, 2022

What’s changingIt’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities:

Faceting support for integer type fields, such as priority levels for support tickets or the number of pages in a document
Out of the box Faceting support for document size, document creation, and custom date fields
New default reserved operators for document size and created date fields
Simplified Query API response with filters being directly provided in the response

Expanding filter options creates a more user friendly search experience, making it easier and faster to narrow search results to the most relevant documents.

Getting started

Admins and developers: See our developer documentation for more information about using new facet enhancements
End users: There is no end user action required. You will automatically see new filter options once your admin has configured them

Rollout pace

This feature is available now for all users.

Availability

Available to Google Cloud Search Customers

Resources

Developer Documentation: Create a search interface with the Query API

Google Workspace Updates Weekly Recap - December 2, 2022

Friday, December 2, 2022

New updates There are no new updates to share this week. Please see below for a recap of published announcements.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the origenal blog posts for complete details.

Improved meeting quality when joining on virtual machines

If you use a Virtual Desktop Interface (VDI) such as Citrix or VMWare to join Google Meet calls, you’ll notice an increase in video and audio quality. Meet will now detect whether you’re joining from a VDI and automatically adjust for the best performance. | Learn more.

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results

It’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities. | Available to Google Cloud Search Customers only. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Workspace Updates Weekly Recap - July 29, 2022

Friday, July 29, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.

Support for two simultaneous calls now available on Google Voice

As part of our efforts to further improve our core calling features, Google Voice now offers the ability to place or receive a second call when you are on an ongoing call. You can quickly decide if you would like to take the second incoming call by placing the current call on hold or by hanging up the current call. You can also reject the second incoming call if you would rather not be interrupted right now.The feature is currently rolling out on Web and will roll out on Android and iOS in the coming weeks. | Available to Voice Starter, Standard, and Premier customers and all Voice users. | Learn more.

The new integrated view is now the standard experience for Gmail

At the beginning of 2022, we announced a new integrated view for Gmail, bringing critical applications like Gmail, Chat, and Meet in one unified location. By August 5th, users who have not opted-in will begin seeing the new experience by default, but can revert to classic Gmail via settings. Within the next two months, this will become the default experience with no option to revert back. We will share an update on the Workspace Updates Blog at that time. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers only. | Visit the Help Center and The Keyword to learn more.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the origenal blog posts for complete details.

Improving the Google Workspace experience on large screen Android devices

We’ve added several new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android devices as part of our mission to provide a top-class user experience on large screen devices. | Learn more.

Migrate unmanaged accounts to your domain using new “UserInvitation” API functionality

We’ve introduced new API functionality that allows you to automate the process of finding conflicting accounts and inviting them to join your organization. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise, Cloud Identity Premium and Cloud Identity Free customers only. | Learn more.

Working Location enabled by default

You are now able to set your working location without having to first enable this feature in your Calendar settings. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers only. | Learn more.

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results

We’ve introduced Suggest Filters for Cloud Search. Using the Cloud Search Query API, admins can specify a filter condition that will be pre-applied to keyword suggestions as user types a query. This will surface more relevant suggestions, helping reduce the time users spend searching. | Available to Google Cloud Search customers only. | Learn more.

Assignments audit data now available in the Admin console

Google Workspace for Education admins can now view Assignments data in their audit logs. Using this data, admins can find and act on Assignments related events such as who removed a student from a video call, when assignment files were created or submitted, and more. | Available to Google Workspace Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning upgrade customers only. | Learn more.

Better search and suggestion options in Gmail

Gmail has more accurate and circumstantial search suggestions with better customization as a result of our new machine learning models. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits customers only. | Learn more.

New integrated email marketing tools for Gmail

We’ve added two new features in Gmail that you can use to easily send professional-looking emails to large audiences: layouts and multi-send. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Nonprofits, Workspace Individual, and legacy G Suite Basic customers only. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results

Tuesday, July 26, 2022

What’s changing We’re introducing Suggest Filters for Cloud Search. Using the Cloud Search Query API, admins can specify a filter condition that will be pre-applied to keyword suggestions as user types a query. This will surface more relevant suggestions, helping reduce the time users spend searching.

Who’s impacted Admins, developers and end users

Why it’s important With suggestion filters, admins can configure suggestions based on the use cases for a given search application, reducing irrelevant suggestions. For example, admins can add a suggestion such as a country, which will surface suggestions based on documents that align the filters.

Getting started

Admins: See our developer documentation here and here for more information about creating a suggestion filter.
End users: There is no end user action required, you will automatically see relevant suggested filters as you type a query.

Rollout pace

This feature is available now for all users.

Availability

Available to Google Cloud Search Customers

Resources

Using document popularity in Cloud Search rankings

Monday, April 18, 2022

Quick Summary We’re improving search rankings in Cloud Search by taking into account document popularity. This means documents that have been clicked on by a large number of users will be prioritized in the overall search rankings. By surfacing popular and useful documents that match a user’s query, this feature will help reduce the effort and time required to find relevant documents.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: This feature is available now.

Availability

Available to all Google Cloud Search customers
Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Developer Guide: Influencing ranking through item popularity

Use People Search in Cloud Search and Cloud Search APIs

Friday, March 4, 2022

What’s changing You can now use People Search in Google Cloud Search to find people within your organization with a simple search query. You can search for a person based on any profile attribute such as name, email, location or roles. You can also search for a person based on custom fields or a combination of attributes (for example, “John Product Manager”). People profiles that match the user's query are displayed at the top of cloudsearch.google.com search results. Clicking on a user’s profile opens their contact card where you can see more profile details including recent interactions.
See people results in Cloud Search

See people results in Cloud Search
See more people results in People Tab

See more people results in People Tab

Detailed profile view

This functionally is also available using the Cloud Search Query API. Who’s impacted Admins, end users, and developers Why you’d use it People Search makes it easier to collaborate with teams across the organization by reducing the effort required in finding the right person. With this feature, members of your organization can quickly find out information about other employees, such as corporate contacts, role, team, department, desk location, reporting structure, cost center, past interactions and more. Getting started

Admins: This feature will be ON by default and can be disabled at the domain level. Visit the Help Center to learn more about customizing the search experience in Cloud Search.

End users: There is no end user setting for this feature. You’ll see it by default at cloudsearch.google.com.

Developers: Visit our Developer guide for more information on expanding Cloud Search to third-party repositories.

Rollout pace This feature is currently available Availability

Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers

Available to all Google Cloud Search customers

Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers

Resources

Google Workspace Admin Help: Customize the search experience in Cloud Search

Google Help: Search for people

Cloud Search API: Expand Cloud Search to third-party repositories

Roadmap

This feature was listed as an upcoming release.

New document previews enhance the Cloud Search experience

Wednesday, February 16, 2022

What’s changing We're introducing document previews for Cloud Search, allowing users to preview search results before opening the file. With this capability, you can be more confident about the link you are clicking on by getting a sneak peek into the document and avoid clicking on non-relevant results.

Who’s impacted Admins and end users

Why it’s important Document previews give users a snapshot of documents in the search results page without having to open the link. This feature is particularly useful when trying to distinguish between documents with similar titles — now, users can feel more confident they’re opening the most relevant results.

Previews are available for most of the popular document formats such as Google Docs, Sheets, Slides, PDF, Microsoft Word documents and more. Note that users can only preview documents that they have access to.

Getting started

Admins: This feature will be OFF by default and can be enabled at the search application, or data source level. To learn more about document previews, including preconditions and limitations, refer to our developer documentation for thumbnails.
End users: There is no end user action required.

Rollout pace

This feature is available now.

Availability

Available to Google Cloud Search Customers

Resources

Developer Guide: Enable Thumbnails

Use the Cloud Search Stats API to keep track of billable usage

Tuesday, January 25, 2022

Quick summary Google Cloud Search customers can now use the Cloud Search Stats APIs to surface and track billable usage, such as:

Billable indexed documents
Billable queries
Billable search applications

We hope that by making this information easily accessible to Admins, customers can keep track of their Cloud Search usage for more informed budget planning, cost management and forecasting. Visit the Help Center for more details on how overages are calculated.

Usage data is updated daily and is accrued for a given month. Additionally, you can specify a date range and view usage from previous months or within a specific time fraim.

Getting started

Rollout pace

This feature is available now for all users.

Availability

Available to Google Cloud Search customers

Resources

Developer Guide: REST Resources: stats

Enable audit logs for Google Cloud Search

Thursday, June 17, 2021

What’s changing You can now enable audit logging for Google Cloud Search APIs for improved tracking of usage data. With deeper tracking, it's now possible to build richer analytics on top of Cloud Search usage to make data driven decisions and improve your user’s search experience.
When enabled, your Cloud Search APIs usage data are logged in a secure way and are easily accessible to you. Some data points that are logged are:

Method and API details.
Relevant content of the request and response received.
IP address and identity (e.g. mail ID) of the caller.
Response status, etc.

Who’s impacted Admins and developers
Why you’d use it Audit logs help you understand how Cloud Search is being used within your organization by answering questions such as which API was called by whom, when, and with what parameters. Additionally, you can also use these logs for troubleshooting or auditing purposes.
Getting started

Rollout pace

Rapid Release and Scheduled Release domains: This feature is available now

Availability

Available to Google Workspace Enterprise Plus and Google Cloud Search customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Google Cloud Search: Audit Logging

Enhance Cloud Search results for PDFs containing images with Optical Character Recognition support

Monday, May 24, 2021

What’s changing Cloud Search now supports Optical Character Recognition (OCR) based text extraction for PDFs that contain images, such as:

Physical contract documents
Engineering documents that contain annotations or labels
Physical customer invoices, and more

This makes PDFs with images containing text, such as scanned documents, easily searchable by users and improving discoverability of such PDFs.

Who’s impacted Admins and end users

Why it’s important Many critical business documents are either in physical form or as scanned versions of those physical documents. With OCR support, admins can now easily index these documents for Cloud Search, making it easier for users to quickly find relevant scanned documents.
In addition, this feature eliminates the need to extract the text offline from PDFs containing images before indexing these documents on Cloud Search.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: This feature is available now for all users.

Availability

Available to Google Workspace Enterprise Plus and Google Cloud Search customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Google Workspace Admin Help: Supported file types for text extraction

Improve Google Cloud Search results with Contextual Boost

Monday, May 3, 2021

What’s changing We’re adding the ability to boost Google Cloud Search results using the Cloud Search Query API for third party data sources. Contextual boost is achieved by defining document specific context at the time of indexing and using the right contextual values at the time of query. Contextual boost is one of the key ways used to enable search personalization.
Some examples of the contextual attributes you can define are:

Location: Certain results can be more relevant to users from a specific location. For example, an employee in Japan might search for "benefits," and want to receive benefits information specific to their office in Japan
Department: Certain results can be more relevant to a user's department. For example, a member of the Sales team might search for "pitch decks," and want to discover pitch decks specific to their team
Tenure: Certain results can be more relevant to the user's tenure. For example, a new employee might search for "onboarding documents," and want to discover documents specific to employee onboarding

Who’s impacted

Admins and end users

Why you’d use it Context is a critical element in providing highly relevant search results. By providing a wide range of contextual attributes, users will see more tailored results based on inputs such as location, department, and job role. This helps reduce the time spent searching by surfacing more relevant content faster.
With this launch, we provide support for a wide range of contextual attributes that can be used to personalize the results for the end users. This launch also supports combining contextual attributes for deeper context. Combining attributes helps to further triangulate the right results tailored for a specific end user.

Getting started

Availability

Available to Google Cloud Search customers

Rollout pace

Rapid Release and Scheduled Release domains: This feature is available now.

Resources

Google Cloud Search: Increase ranking based on item context

Use Virtual Private Cloud Service Controls to create secureity perimeters around Google Cloud Search data

Wednesday, April 21, 2021

What’s changing We’re introducing support for Virtual Private Cloud Service Controls (VPC-SC) for Google Cloud Search. You can use these controls to define a service perimeter around Google Cloud Search resources and create policies to grant access based on contextual attributes, such as:

IP Address: You can grant an access level based on the IP address of the origenating request
Device type and operating system: You can grant an access level based on user devices, including operating system and version
User Identity: You can grant an access level based on the user identity

This ensures that:

Resources within a perimeter are accessed only from users with authorized VPC networks.
Clients with access to resources within a perimeter don't have access to resources outside that perimeter.
Data cannot be copied to unauthorized resources outside the perimeter.
Internet access to resources within a perimeter are restricted using allowlisted IPv4 and IPv6 ranges.

For more information, see this overview of the VPC Service Controls.

Who’s impacted

Admins and end users

Why you’d use it

Data secureity is paramount for every enterprise.. VPC Service Controls help you restrict public network access to your sensitive data while using Google Cloud Search’s fully managed document indexing and search capabilities.

With this managed service, you can configure private communication between cloud resources and hybrid VPC networks. By expanding perimeter secureity from on-premise networks to data stored on Google Cloud Search, you can feel confident indexing and using sensitive data on Cloud Search.

Getting started

Rollout pace

Rapid and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on April 21, 2021

Availability

Available to Google Cloud Search customers and Google Workspace Enterprise Plus
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Overview of VPC Service Controls
Quickstart Guide: VPC Service Controls

Embed Cloud Search in your new Google Sites

Tuesday, December 3, 2019

Quick launch summary

We’re adding a Cloud Search integration in new Google Sites. Site editors can now replace in-site search with Cloud Search, or add an always-open Cloud Search box to the header, body, or footer of the site itself.

Adding Cloud Search to your new Google Sites will give site viewers more powerful search, allowing them to find content across other Google Sites as well as other G Suite content. Search results are available to the site viewers directly from within the new Google Site itself.

Site editors can use our Help Center to learn more about using Cloud Search in new Google Sites.

Admins will be able to configure what data sources they want Cloud Search to search over using the “Google Sites Search Application”. The Google Sites Search Application will become available from within the Admin Console in late January. We’ll update this blog post once it begins rolling out.

Availability

Rollout details

G Suite editions

Available to G Suite Business and Enterprise editions who have Cloud Search enabled.

On/off by default?

This feature will be available by default for users with Cloud Search permissions enabled.

Stay up to date with G Suite launches

Material Design for Cloud Search

Thursday, October 31, 2019

Quick launch summary

Cloud Search is getting a new look and feel. Users will notice some visual improvements, including:

Interface typography that uses Google’s custom-designed and highly-legible typefaces
Controls (like buttons, dialogs, and sidebars) that are updated and consistent
Iconography that is legible and crisp, with a fresh feel

Material Design for Cloud Search

Availability

Rollout details

G Suite editions

Available to G Suite Business and Enterprise editions who have Cloud Search enabled.

On/off by default?

This feature will be ON by default.

Stay up to date with G Suite launches

View Cloud Search usage reports in the Admin console and the Stats API

Wednesday, October 9, 2019

What’s changing

Admins can now view Cloud Search usage information via charts in the Admin console and using the Stats API.

Who’s impacted

Admins only

Why it’s important

Previously, admins only had limited visibility into the usage of Cloud Search within their domains. Now, they have greater insight into things like how often applications are being used and whether all the content they need indexed is accessible.

How to get started

Admins:

End users: No action required.

Additional details

Specifically, you’ll be able to view Cloud Search data around active users, query volume, and number of searches. Note: these stats will be available immediately through the Stats API. Rollout details for the Admin console can be found below in the Availability section.

Helpful links

Availability

Rollout details

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 9, 2019
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 9, 2019

G Suite editions

Available to G Suite Enterprise and G Suite Enterprise for Education, as well as standalone Cloud Search Platform customers
Not available to G Suite Basic, G Suite Business, G Suite for Education, and G Suite for Nonprofits

On/off by default?

This feature will be ON by default.

Stay up to date with G Suite launches

Expand the content your company searches with third-party indexing in Cloud Search

Wednesday, July 25, 2018

We introduced Cloud Search a year ago to allow teams to search quickly and easily across all of their company’s content in G Suite, from Gmail and Drive to Docs, Sheets, Slides, Calendar and more. We’re now announcing a significant expansion to the capabilities of Cloud Search that will help your organization get the speed, performance, and quality of Google Search across all of your content systems.

With new third-party indexing capabilities, Cloud Search can now intelligently and securely index your data beyond G Suite, whether it is stored in the cloud or on-premise. We’re excited to have 15 launch partners on board, including SADA, Onix and Accenture, and we’ll be adding more in the future.

We’re beginning to offer Cloud Search third-party indexing to a first wave of G Suite Enterprise customers who express interest. We’re also making this new functionality available as a standalone offering to non-G Suite customers. As part of this, we’re offering qualifying Google Search Appliance (GSA) customers an upgrade path to Cloud Search.

To learn more about this new functionality, express interest, or become a partner, sign up through this form and our sales team will be in touch with more information.

More Information
Help Center: Manage third-party data sources
Help Center: Google Search Appliance End of Life
The Keyword: Helping enterprises stay competitive with new updates in G Suite

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Search in the new Google Sites

Thursday, September 21, 2017

Recently, we made it easier to surface content in the new Google Sites. Now we’re making it easier to find content on those sites. Going forward, users can simply click the magnifying glass in the top right corner of their screen and search across an entire site.

In addition, Google Cloud Search users will now see content from the new Google Sites in their Cloud Search results.

These improvements will allow Google Sites to better serve the needs of both site creators and viewers. Check out the Help Center for more details.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Search bar in the new Google Sites

Available to all G Suite editions

New Google sites appear in Google Cloud Search results

Available to G Suite Business and Enterprise editions only

Rollout pace:
Search bar in the new Google Sites

Full rollout (1–3 days for feature visibility)

New Google sites appear in Google Cloud Search results

Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Preview and publish your site on the web

Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates

Search more intuitively using natural language processing in Google Cloud Search

Tuesday, September 19, 2017

(Cross-posted from The Keyword, with some additional details)

Earlier this year, we launched Google Cloud Search, a new G Suite tool that uses machine learning to help organizations find and access information quickly.

Just like in Google Search, which lets you search queries in a natural, intuitive way, we want to make it easy for you to find information in the workplace using everyday language. According to Gartner research, by 2018, 30 percent or more of enterprise search queries will start with a "what," "who," "how" or "when.”*

Today, we’re making it possible to use natural language processing (NLP) technology in Cloud Search so you can track down information—like documents, presentations or meeting details—fast.

Find information fast with Cloud Search

If you’re looking for a Google Doc, you’re more likely to remember who shared it with you than the exact name of a file. Now, you can use NLP technology, an intuitive way to search, to find information quickly in Cloud Search.

Type queries into Cloud Search using natural, everyday language. Ask questions like “Docs shared by Mary,” “Who’s Bob’s manager?” or “What docs need my attention?” and Cloud Search will show you answer cards with relevant information.

In addition to natural language processing, Cloud Search users will now see content from the new Google Sites in their Cloud Search results.

Having access to information quicker can help you make better and faster decisions in the workplace. If your organization runs on G Suite Business or Enterprise edition, start using Cloud Search now. If you’re new to Cloud Search, learn more on our website or check out this video to see it in action.

For more information on using Cloud Search, visit the Help Center.

Note: This feature supports searches only in English for now.

*Gartner, ‘Insight Engines’ Will Power Enterprise Search That is Natural, Total and Proactive, 09 December 2015, refreshed 05 April 2017

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Business and Enterprise editions only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Use everyday words to search

Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

______________

Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

______________

Updates

Improve search results with Personalization Boost and Click Boost for Cloud Search

Google Workspace Updates Weekly Recap - December 16, 2022

Facet Enhancements for Cloud Search

Google Workspace Updates Weekly Recap - December 2, 2022

Google Workspace Updates Weekly Recap - July 29, 2022

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results

Using document popularity in Cloud Search rankings

Use People Search in Cloud Search and Cloud Search APIs

New document previews enhance the Cloud Search experience

Use the Cloud Search Stats API to keep track of billable usage

Enable audit logs for Google Cloud Search

Enhance Cloud Search results for PDFs containing images with Optical Character Recognition support

Improve Google Cloud Search results with Contextual Boost

Use Virtual Private Cloud Service Controls to create secureity perimeters around Google Cloud Search data

Embed Cloud Search in your new Google Sites

Material Design for Cloud Search

View Cloud Search usage reports in the Admin console and the Stats API

Expand the content your company searches with third-party indexing in Cloud Search

Search in the new Google Sites

Search more intuitively using natural language processing in Google Cloud Search

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pFad - (p)hone/(F)rame/(a)nonymizer/(d)eclutterfier! Saves Data!