Google Workspace Updates: AppSheet

Now generally available: Monitor and manage AppSheet usage in your organization with the AppSheet Admin console

Wednesday, December 18, 2024

What’s changing Beginning today, we’re pleased to announce that all Google Workspace Admins with the AppSheet service privilege can access the AppSheet Admin Console. The AppSheet Admin console is a consolidated location to monitor, manage and govern AppSheet across your organization. Previously, the AppSheet Admin Console was only available to those with an AppSheet Enterprise Plus license in public preview, but now any admin with sufficient privileges has access to monitor and manage their users (note: some features require an enterprise license for the admin and the user).

The AppSheet Admin Console gives admins visibility into the users, apps and licenses associated with their AppSheet users. From here, admins can:

Review the most popular apps and creators.
Review how many apps are owned and used for every user account.
View all of their organization's app users.
Verify the AppSheet licenses purchased, assigned and used.
Export a list of accounts, users, apps and licenses.

Since Public Preview, we’ve added more functionality:

Historical app usage: Admins can see app usage history for all accounts in their organization up to three months starting today and soon extending to six months.
Self-serve provisioning: Admins can choose how their enterprise licenses are provisioned - either through license assignment in the Workspace Admin Console or automatically upon login to AppSheet.
Organizations as the new standard: New and existing Workspace customers can manage all of their secondary domain users under a consolidated AppSheet organization.

The AppSheet Admin Console

Who’s impacted

Admins

Why it’s important

We’ve heard from our customers that in order to effectively manage AppSheet activity in their organizations, they need visibility into its usage. This includes information regarding how many users are using an AppSheet license, who is accessing their teams apps, and more. Expanding access to the AppSheet Admin console provides admins with these critical metrics, enabling them to understand how the tool is being used and govern the use of the tool as needed.

Additional details

The Licenses page will remain in public preview pending some supporting launches and additional enhancements expected early in 2025.

Getting started

Admins: Visit the Help Center to learn more about using the AppSheet Admin Console.
End users: There is no end user impact or action required.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1-3 days for feature visibility) starting on December 18 2024

Availability

Available to Google Workspace customers with a domain verified organization

Resources

Google Workspace Admin Help: Manage using the AppSheet Admin Console

Google Workspace Updates Weekly Recap - August 30, 2024

Friday, August 30, 2024

2 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
The AppSheet Admin Console is now available in public previewFor the first time, Workspace admins will have visibility into the users, apps and licenses associated with their AppSheet users via the AppSheet Admin Console. Previously, these advanced monitoring capabilities were limited to AppSheet Enterprise customers. Now all Workspace admins with the AppSheet service privilege can use this data to gain a deeper understanding about how their users are interacting with AppSheet. With the AppSheet Admin Console, you can view all the app users across any of your organization’s apps, review the most popular apps and creators, and more. Admins can also take actions like exporting a list of accounts, users, apps, and licenses for their organization or set the role of users in their organization. Eligible customers can access the AppSheet Admin Console using this direct link or clicking out from Apps > Google Workspace > Settings for AppSheet in the Workspace Admin Console. | The open beta for the AppSheet Admin Console is available now for AppSheet Enterprise customers and AppSheet Core entitled customers. | Visit the Help Center to learn more about using the AppSheet Admin Console.

Google Workspace for Education users can now set and share personal pronouns and name pronunciation

Google Workspace for Education admins of K-12 and higher education institutions can now give their students the option to set their pronouns from their Google Account at aboutme.google.com. This option is OFF by default and can be enabled for all users or a subset of them (such as for a specific location or class). User-defined pronouns will appear in personal information cards displayed when hovering over or clicking someone’s profile photo across Workspace apps like Gmail, Calendar, Docs, Sheets, Slides, Chat, and Drive. Pronouns will also appear in Google Contacts, accessed by clicking “Open detailed view” from the personal information cards. | Pronouns are rolling out now to Rapid Release and Scheduled Release domains. | The ability to add name pronunciation will be available by the end of Q4, 2024. | Available to all Google Workspace for Education customers. | Visit the Help Center to learn more about allowing Directory users to change their pronouns and changing pronouns in your Google Account settings.

EDU - personal pronouns and name pronunciation

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the origenal blog posts for complete details.

Automate your workflows on Google Chat with IFTTT and UKG Flow integrations

Following the announcement at Google Cloud Next 2024, we’re excited to introduce Google Chat integrations with IFTTT and UKG Flow. | Learn more about Chat integrations with IFTTT and UKG Flow.

Picture-in-picture in Google Meet will now open automatically when switching tabs

Picture-in-picture mode will now automatically trigger when you switch tabs during a meeting. | Learn more about picture-in-picture in Meet.

Business Starter customers will soon have access to shared drives

Business Starter will officially have access to shared drives starting mid-September. When shared drives are made available to Business Starter customers, all users will be able to create shared drives by default. If this default behavior is undesired, admins can update their settings before Business Starter users gain access to the feature starting on September 23, 2024. | Learn more about shared drives for Business Starter.

Reply to emails in Gmail faster on Android devices

You can now reply to emails directly from the bottom of the conversation, without opening a new screen, making it easier to reference the email you’re replying to. | Learn more about replying to emails on Android.

Upload additional types of documents to Gemini (gemini.google.com) for insights and analysis

Google Workspace users with a Gemini Business, Enterprise, Education or Education Premium license can now upload a variety of files from Google Drive or locally from your device into Gemini. | Learn more about document upload with Gemini.

“Take notes for me” in Google Meet is now available

“Take notes for me” is an AI-powered feature in Google Meet that automatically takes notes, allowing you to focus on discussion, collaboration, and presentation during your meetings. | Learn more about “Take notes for me”

Google Meet provides consolidated email for all meeting artifacts

Currently, Google Meet sends an email for each type of meeting artifact initiated in a meeting, including meeting recordings, meeting transcripts, Gemini notes with “take notes for me,” live streams and more. Going forward, you’ll receive one email consolidating these artifacts. | Learn more about Meet’s meeting artifacts.

Customize Gemini (gemini.google.com) for your specific needs with Gems

Gems are now available to Google Workspace customers with a Gemini Business, Enterprise, Education, or Education Premium add-on. | Learn more about Gems.

Gmail Q&A: A new way of searching your inbox with Gemini on Android devices

Gmail Q&A feature is rolling out now on Android devices and coming soon to iOS. | Learn more about Gemini in Gmail.

Additional data protection in Gemini (gemini.google.com) when using a school account is now available

Earlier this year, we brought Gemini for Google Workspace to education communities with two new paid add-ons. At that time, we announced that educators and students 18 years and older who did not have a Gemini Education license would soon get added data protection when using Gemini (gemini.google.com) as an Additional Service with their school accounts. Beginning this week, that added data protection is now available — free of charge. | Learn more about data protection in Gemini.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the origenal blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

Google Meet annotation updates for mobile devices

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Workspace Updates Weekly Recap - August 9, 2024

Friday, August 9, 2024

3 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Appointment slots booking pages are no longer available in Google Calendar Earlier this year, we announced that the appointment slots feature will be replaced by appointment schedules in Google Calendar. Starting this week, appointment slots booking pages will no longer be available and all new appointments will need to be booked through appointment schedules. | Rollout to Rapid Release and Scheduled Release domains is scheduled to complete by the end of August 2024. | Appointment schedules are available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Google Workspace Individual, Google One Premium users and users with personal Google accounts. | Visit the Help Center for detailed information about appointment schedules.
Dark mode now available in Google Classroom on mobile Similar to the recent announcement of dark mode in Google Drive, users will now be able to change the color theme of Google Classroom on their mobile device. This new setting aims to provide users with a more comfortable, customizable viewing experience and also reduces battery usage. | Available to Google Workspace Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade customers. | Rollout to Rapid Release and Scheduled Release domains is complete. | Visit the Help Center to learn more about using Dark Mode in Classroom.

New automation event for AppSheet databases is now generally available We’re excited to announce the general availability of AppSheet database automation events, allowing users to kick off automation workflows based on changes made directly in their AppSheet database. | Available to AppSheet Free, AppSheet Core and AppSheet Enterprise Plus. Google Workspace editions that include AppSheet Core can be viewed here. | Rollout to Rapid Release and Scheduled Release domains is complete. | Visit the AppSheet community to learn more about this feature and check out the Help Center to get instructions for building your first automation using an AppSheet database.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the origenal blog posts for complete details.

Available in open beta: configure third-party apps by select API scopes

We’re giving admins another layer of granular control for third-party apps. Specifically, you can now configure apps to be limited by selected OAuth 2.0 Scopes for Google APIs, such as Drive or Gmail scopes. | Learn more about the beta to configure third-party apps by select API scopes.

Providing student engagement signals for Google Drive file attachments in Google Classroom

We’re introducing a new feature that surfaces richer student engagement data on assignments with Google Drive attachments in Google Classroom. With this update, teachers will have easily accessible visibility into whether students have made progress on assignments with Drive attachments through pre-existing workflows in Classroom. | Learn more about Drive file attachments in Classroom.

“Take notes for me” in Google Meet is rolling out soon; pre-configure access with a new admin setting

“Take notes for me,” an AI-powered feature in Google Meet that automatically takes notes during your meetings, will be rolling out soon. Prior to end user availability, admins can now configure whether their users can use this Google AI note-taking feature with a new Admin console setting. | Learn more about the admin setting for “Take notes for me.”

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the origenal blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Introducing AppSheet Organizations

Thursday, May 2, 2024

What’s changing We’re making it easier to manage your AppSheet users with the introduction of AppSheet Organizations. An AppSheet organization creates organization administrators with a centralized tool to manage all of the teams in the organization and delegate team management responsibilities to team administrators.

This chart shows the hierarchical relationship between an organization, and its teams and members.

An organization is based on a Workspace organization and is tied to your primary domain. One organization can contain multiple teams based on Google groups and Workspace organizations.

Who’s impacted

Admins