ty of Troy

AGENDA, MONDAY, APRIL 25, 2016

Approx. 5:30 p.m .
COUNCIL CHAMBERS, SECOND FLOOR
CITY HALL
WORKSHOP
BOARD OF PARK COMMISSIONERS
TROY RECREATION BOARD
TROY CITY COUNCIL

(WORKSHOP WILL COMMENCE FOLLOWING THE CONCLUSION OF A SPECIAL MEETING OF CITY COUNCIL)

I.

BOARD OF PARK COMMISSIONERS:

11

A.

Consider Treasure Island Non-Ticketed Use Agreement for concert Stranger at Treasure
Island Park" on July 9. This concert was confirmed by the band after the last Park Board
meeting when two other events were approved.

B.

Consider a recommendation to Troy City Council regarding Operation Recreation

1.

II.

TROY RECREATION BOARD

A.

Ill.

Consider a recommendation to Troy City Council regarding Operation Recreation

COMMITTEE MEETING- TROY CITY COUNCIL AS A COMMITTEE OF THE WHOLE

(Chaired by Council President Baker)
A.

cc:

Presentation by Mr. Steve Felton, VP Troy Junior Baseball and member of

Operation Recreation grassroots committee

Review recommendations of Board of Park Commissioners and Troy Recreation Board;

provide a recommendation to Council regarding Operation Recreation

Troy City Council

Board of Park Commissioners
Recreation Board
Mayor Beamish
City Auditor
Director of Law
Director Public Service & Safety
Recreation Director and Assistant Recreation Director
Superintendent of Parks
media

4-25-16
Operation Recreation 2020 Levy Committee
To: City of Troy, Board of Parks Commissioners- President Alan Kappers
Recreation Board, President- Martin Hobart
City Council, President- Martha Baker
We, of the Operation Recreation 2020 Levy Committee, come before you this evening to request the
Board of Parks Commissioners support and recommend to the City Council of Troy, legislation regarding
a PARK LEVY for the improvement and enhancement of existing and new facility projects with in the City
of Troy Park system. To put before the voters of the City of Troy the question of a Park Levy in the
amount of 2.0 mils or less to generate $8 Million for the items outlined in Attachment 1 of this letter.
This Levy would be for the duration of ten years and sun setting at the end of that term. At the 2.0 mils
requested level, the cost to the voter would be approximately $70 per $lOOK of property valuation.
We are looking to partner with the City of Troy in financing and supporting these Park projects. The
Operation Recreation 2020 Levy Committee is committed to raising our target of $4 Million. We look at
this as the "Hobart Model" of fund raising in this public/private endeavor.
We represent the following organizations:
Troy Junior Baseball -Midwest Ohio Baseball- Troy Christian High School- Troy High School Softball
Organization -Troy Junior Trojans Baseball- Troy POST 43 & Troy TL Boosters, Inc- Troy Soccer Club Troy Senior Services Center and Miami Shores Golf Course.
We all have a strong support base of adults and children, of all abilities, represented in the organizations
identified above. We all have related and diverse needs related to Parks properties in the City of Troy.
We cannot stress enough the comprehensive nature of this Parks renovation and enhancement to
existing and new facilities. Open space, renovated facilities, organized fields of play for a variety of users
and ages are integral for the overall health of our community and the heart of activities for thousands of
residents and visitors in this outstanding community. All of the diverse and inclusive amenities provided
by the City of Troy work as economic development tools in addition to the pride residents feel in their
community.
Here is a very brief outline from each organization describing what this means to them :
Troy Junior Baseball is a 30 year old baseball organization that touches over 540 kids ranging in age
from 5-15 years of age on 48 teams. There are approximately 500 league games each season depending
on their troubles with high water at their 25A and Eldean Rd facility. All but two schools in Miami County
are represented on the various teams with TJB. Typically around 4000 kids, adults, grandparents and
spectators will either attend or participate on some level with baseball through TJB each year. TJB
experiences 10-15 days of rainouts each year, excluding seasons that have been wiped out altogether.

TJB has come to the point of being cut-off from regular funding sources due to the constant and reoccurring repair or replacement of fields or infrastructure due to flooding of their facility. By moving the
TJB operation to DUKE Park we will be able to focus on the mission of TJB by having fun, coaching and
developing kids without the stress and financial strain of facility repair year after year. TJB looks forward
to the partnership with the City of Troy, Park maintenance Staff and other members of the baseball
community at a safe and beautiful addition to the City of Troy Park system.
Midwest Ohio Baseball and other groups bring local, state and nationwide tournaments to our City. This
is vital to traveling and select league sports groups for large scale events. This not only showcases the
City of Troy and our surroundings but is a great addition for local motels, restaurants and other
businesses directly and indirectly as an economic development tool for our Chamber of Commerce and
Tourist Bureau.
Troy Christian HS has also had their troubles with water flooding at their property on 25A and Eldean
Rds. In addition, they will be losing their fields in the near future and are committed to contributing to
this project. TCHS usually has Junior Varsity and Varsity baseball, Varsity Softball and a Teener League
team using these fields. There are approximately 35 games throughout the spring and summer in
addition to the practices by all teams.
Troy HS Softball normally has Varsity, Junior Varsity and Freshman teams each year. Approx 65 players
per season from

ih

grade through high school run through this program. With approximately 130

families involved locally. The season is 119 days plus 4 weeks of off season camps and general
instruction. The THSS organization plays teams from Lima to Cincinnati and Columbus to Indiana. A
facility to accommodate all of the team play with all of the organizations in this project will enhance and
assist in growing our organizations and provide an outstanding asset to the City of Troy.
Troy Junior Trojans Baseball serves 100 families per season exclusively from the Troy City School
District. Local and tournament play includes teams from the Greater Dayton area. Six of the nine teams
play on two fields which have caused scheduling conflicts with the 70 game season, not including rain
days. We fully support this project for a variety of reasons from Economic benefit to Troy; ease the
pressure of playing fields and an absolute benefit to the City of Troy.
Troy Post 43 Baseball

T.l. Baseball Boosters, Inc. directly provides baseball for 60 players (3 teams)

ages 14-18. Besides providing exposure for talented youngsters to compete and pursue baseball at the
college level, the organization sponsors 8 to 10 baseball and softball tournaments annually at the Duke
Park venue. These tournaments involve hundreds of boys and girls of all ages from all over Ohio and the
Midwest. The T.L. Baseball Boosters sponsor 4 leagues in the fall for boys and girls ranging in age from 8
to 18 and typically involve nearly 200 participants. Troy Post 43 Baseball

T.L. Baseball Boosters Inc.

support this much needed project.

Trojans Soccer Club is dedicated to providing a positive environment for developing individual as well as
team based soccer skills. This is done by providing a variety of soccer experiences, extending from a
social game environment to the highest competitive-level match play available in the area. In addition to
fostering a love of soccer, our clubs goals are to instill in our youth the life lessons needed in adulthood,

through the teaching of responsibility, sportsmanship, fai r play and hard work.
TSC was established in 1985 and currently fields teams in the under 8-17 age groups, both boys and
girls. Teams play at various levels. We are currently competing in the MVYSA and BPYSL leagues.
Troy Senior Services Center Troy Senior Citizens Center is dedicated to providing education,

socialization, activities, and self enrichment for our members and other area senior citizens. We want to
improve quality of life and keep the Body and Mind Active. We are in need of some capital
improvements: roof replacement, exterior siding, foundation drainage, sidewalks and curbing, parking
lot resurfacing, modest interior renovations with screens for windows and doors, two areas of carpet,
ceiling tiles, and the shuffleboard area restored.
Miami Shores would be greatly enhanced by the development of a complete driving range and

Clubhouse renovations. Miami Shores Golf Course opened in 1949. It has been the home golf course for
approximately 275 season pass holders and hundreds of daily fee players for many years. The Clubhouse
is in need of an upgrade. The infrastructure has deteriorated to the point where electrical outlets are no
longer safe, more space is needed for storage, and the need for a new H-VAC system is necessary. With
the upgrade, improvement, and a more modern look, the Clubhouse would become a place where
patrons would be proud to take their fam ilies and guests for breakfast, lunch, or dinner. It would also
enhance and create a positive appearance.
Miami Shores Golf Course has never had a Driving Range. The need for a new Driving Range is now more
important than ever because of the need to help Grow the Game of Golf. We have many new people
{Adults and Juniors) who would like to learn to play golf but have few facilities that have the practice
areas with a place to teach these new customers. Also, our current golfers and High School Golf Teams
have nowhere to conveniently practice and hone their skills. A Driving Range will also attract new golf
events like High School Golf Teams local, district, and state tournaments. All Corporate and Fund Raising
golf events like to have a Driving Range available for warming up. More importantly, the Driving Range
would also be another revenue source.

00

Stakeholder Representative and Organization

We represent the organizations mentioned above and request the Board of Parks Commissioners
recommend and support our request for the Operation Recreation2020 park levy to the City of Troy City
Council.

Dave Minton- Troy Junior Baseball, Treasurer

Wade Westfall- Midwest Ohio Baseball, President
Jeff Sakal- Troy Christian High School, Director of Athletics
William, L. Wolke- Troy Junior Trojans Baseball
Scott Beeler- Troy High School Softball
Irvin "Frosty" Brown- Troy Post 43 Baseball & TL Baseball Boosters, Inc, Head Coach and Chairman
Casey Hubbell- Troy Soccer Club, President
Tamara Baynard-Ganger- Troy Senior Services Center, Executive Director
Gary Weaver- Miami Shores Executive Committee, President

00

Attachment One
Operation Recreation 2020
Itemized Project descriptorsDuke Park Improvements:

$11.2

Duke Park North developments- 9 baseball fields plus infrastructure

Duke Park South developments- three full size soccer fields plus infrastructure
Duke Park Maintenance Building
Senior Citizens Center:

$lOOK

Roof replacement
Exterior siding
Foundation drainage
Sidewalks and curbing
Doors and windows
Interior renovations
Parking lot resurfacing
Shuffleboard courts
Miami Shores Golf Course:

$1.SM

Clubhouse and land (not golf course) renovations

Driving range

00

Operation Recreation 2020: A Vision for Troy's Recreational Amenities

Investment Description
Duke Park Enhancements
Duke Expansion Acquisition
Duke Park North Development
Duke Park Infrastructure
Duke Park South Development
Park Maintenance Building
Senior Citizens Center
Roof Replacement (Metal)
Exterior Re-siding
Foundation Drainage
Shuffleboard Courts
Sidewalks and Curbing
Doors and Windows
Interior Renovations
Parking Lot Resurfacing
Miami Shores Golf Course
Clubhouse and Land Renovations
Driving Range
Grand Total

Total
Cost

City
Funds

City
%

Grants &
Foundations

G&F
%

Private
Pledges

Private
%

Subtotal
Non-Levy

NonLevy%

Levy
Proceeds

Levy
%

$12,700,000

$1,735,000

13.7%

$940,000

7.4%

$4,000,000

31.5%

$6,675,000

52.6%

$6,025,000

47.4%

$1,500,000

$660,000
$742,188
$231,250
$78,125
$23,438

44.0%
7.8%
57.8%
7.8%
7.8%

$840,000

$9,500,000
$400,000
$1,000,000
$300,000

56.0%
1.1%
0.0%
0.0%
0.0%

$4,000,000

42.1%
0.0%
0.0%
0.0%

$1,500,000
$4,842,188
$231,250
$78,125
$23,438

100.0%
51.0%
57.8%
7.8%
7.8%

$0
$4,657,813
$168,750
$921,875
$276,563

0.0%
49.0%.
42.2%
92.2%
92.2%

$100,000

$7,813

7.8%

$0

$0

0.0%

$7,813

7.8%

$92,188

$25,000

$10,000
$30,000

$1,953
$391
$391
$391
$1,172
$391
$781
$2,344

$1,500,000

$117,188

$1,250,000
$250,000

$97,656
$19,531

$14,300,000

$1,860,000

$5,000
$5,000
$5,000
$15,000

$5,000

$100,000

0.0%

$1,953
$391
$391
$391
$1,172
$391
$781
$2,344
7.8%

$0

0.0%

$0

0.0%

$117,188

$23,047
$4,609
$4,609
$4,609
$13,828
$4,609
$9,219
$27,656
7.8%

$97,656
$19,531
13.01%

$940,000

6.57%

$4,000,000

27.97%

$6,800,000

92.2%

$1,382,813

92.2%

$1,152,344
$230,469
47.55%

$7,500,000

52.45%

--

Term
{Years)
5
10
15
20

Interest
Rate
2.00%
2.50%
3.00%
3.50%

Annual
Debt Svc *
$1,631,243
$877,875
$643,325
$540,319

Mills
Needed**
3.48
1.87
1.37
1.15

*Based on $8 million gap, including financing costs **1 mill generates $493,150 at 95% collection rate or$468,492

04/22/16