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Republic of the Philippines
Department of Education
MIMAROPA Region
Division of Palawan
Puerto Princesa City
PANITIAN ELEMENTARY SCHOOL

SOFRONIO ESPAÑOLA DISTRICT
CONSTITUTION AND BY-LAWS OF SUPREME PUPILS GOVERNMENT
We, the learners of Panitian Elementary School, with the help of God, and believing in the need
for a better organized student government, and I the development of thy, youth as future leaders
of the nation, hereby form a unified student organization that shall embody the ideals and
principles of democracy, in collective efforts to promote the welfare of all students and the
academic standards of our school, do hereby promulgate and adopt this constitution and by-laws
that will promote, implement, and maintain our goals and aspirations.
Article I
General Provisions
Sec. 1 This Constitution and By-Laws shall be known as the Constitution of the a Supreme
Pupils Government of the Panitian Elementary School.
Sec. 2 For purposes of this Constitution and By-Laws, SPG refers to the Supreme Pupils
Government of Panitian Elementary School.
Article II
Name and Domicile
Sec. 1 The name of the organization shall be known as the Supreme Pupil Government.
Sec. 2 The office of the SPG shall be located inside the premises of the school.
Article III
Declaration of Principles and Objectives
Sec. 1 The SPG of Panitian Elementary School shall promote mutual understanding through
social, civic, intellectual, recreational and scientific programs and activities.
Sec. 2 The SPG shall have the following objectives:

a. Develop love of God and country, moral character, personal discipline, leadership and
efficiency may be learned and practiced,
b. Provide a means by which the principles of democracy and good citizenship may be
learned and practiced.
c. Train members for effective and efficient leadership.
110911-PANITIAN ELEMENTARY SCHOOL
d. Serve, promote and protect the general welfare of the student body and the
administration and serve as one voice.
e. Join together the student body and the administration and serve as one voice.
f. Maintain school aspirations to promote quality education and academic excellence.
g. To provide opportunities for members and students to serve the school community
through public service or school activities.
h. To help out in organizing activities e.g. camp, school sponsored dance, prom nights
and sports.
i. To uphold the rules and regulations stated on the student handbook.
Article IV
Membership
Sec. 1 All bonafide elementary learners of the school are members of the student to whom the
SPG shall be accountable at all times.
Article V
Rights of Students
Sec. 1 Every student has the right to education.
Sec. 2 Every student has the right to enjoy responsible freedom of speech and expression.
Sec. 3 Every student has the right to avail of all the services offered by the SPG.
Sec. 4 Every student has the right to conduct and participate in all school activities.
Sec. 5 Every student has the right to information on all the issues and matters concerning them.
Sec. 6 Every student has the right to vote, to be nominated and be elected into office.
Sec. 7 Every student has the right to elect, by class suffrage, the officers and student
representatives to the SPG.
Sec. 8 Every student has the right to have his or her position represented by the officers of the
Supreme Pupil Government and to have this position taken into consideration by the School
Board, teachers, and administration, through the SPG, on appropriate matters.
Sec. 9 Every student has the right to call a meeting with their respective class members or
student government members if the desire to do exists or the right to attend existing meetings of
these groups.
Sec. 10 Every student has the right to have the rules and regulations stated in the Student
Handbook and School Policy on Discipline, fairly applied to himself or herself.
Sec. 11 Every student has the right to due process.
Article VI
Duties and Obligations of Students
Sec. 1 Every student has the responsibility to observe the laws of the Republic of the Philippines,
and the rules and regulations of the School at all times.
Sec. 2 Every student must pay on lime all SPG frees as approved by the Parent-Teachers
Association in an appropriate resolution.
Sec. 3 Every student must support and promote the thrusts and objectives of the SGC and the
School.
Sec. 4 Every student must abide by the SPG constitution and by-laws.
Sec. 5 Every student must exercise his/her rights and do his/her responsibilities an SPG member.
Article VII
Powers and Duties of the Supreme Pupil Government
Sec. 1 The Supreme Pupil Government shall be the highest governing body of entire studentry.
Sec. 2 The SPG shall have the following functions and responsibilities:
a. Formulate and recommend programs that will address relevant issues and concerns of
the studentry.
b. Plan and implement policies and programs designed to protect and promote students'
rights and welfare
c. Monitor and evaluate the students' activities in the school and in the community;
d. Create committees necessary to address the needs of the students:
e. Make recommendations to school authorities regarding student matters, affairs and
activities;
f. Serve as a representative of the studentry in voicing their opinions, suggestions and
grievances; Orient new students;
h. Assist in the coordination of all campus co-curricular organization and help out in
organizing school activities, fund raising, camp, fieldtrips, school dance, prom nights,
sports, school functions etc.
i. Promote good relations between IBA and other schools.
j. Have such other powers and duties as the school authorities and the studentry may,
from time to time, grant or delegate, consistent with stated principles, objectives and
school policies;
k. Monitor and supervise the elections of Student Government Officers for the
succeeding school year.

MIMAROPA Region
Division of Palawan
PANITIAN ELEMENTARY SCHOOL PARENTS-TEACHERS ASSOCIATION

CONSTITUTION AND BY-LAWS
PREAMBLE
We, the parents/guardians and teachers of elementary learners of Panitian Elementary School,
imploring the aid of Divine Almighty God, in order to establish an Association that shall unite
the entire institution for the common good of the students therein, to inculcate in them values of
a responsible and concerned citizen, protect and advance the rights and welfare of the students,
parents and teachers, promote a free human peaceful, honest and democratic society, do hereby
declare and promulgate this constitution and by-laws.
Article I
THE NAME AND ITS ORGANS
SECTION 1.
The name of the Association shall be known as Panitian Elementary School Parents-Teachers
Association of herein referred to as PES-PTA.
SECTION 2.
The office of the PES-PTA shall be at Panitian Elementary School, Panitian Sofronio Española,
Palawan.
The Classroom organization refers to as the homeroom council.
The Year Level council refers to as the homeroom council.
The Year Level council refers to each year level composed of the different sections.
The Supreme Council refers to the highest governing body of the Association which shall
compose of the elected members of the Board from the Year Level Councils.
Article II
THE OBJECTIVES
SECTION 1.
The Objectives of the Association shall be:
To establish a working relationship from and among parents, teachers and administration in the
formulation and efficient implementation of progressive education programs enhancing the
values and development of the students which includes moral, sports, aesthetic appreciation,
recreational pursuits, languages and cultures.

To work for the general concern and welfare of the students by providing assistance to the best
capacity of the Association in the improvement of the instructional facilities and by fostering and
maintaining a harmonious relationship based on truth.
Article III
POWER, DUTIES AND FUNCTIONS OF OFFICERS
SECTION 1.
The President
The President shall have the following duties:
Act as Chief Executive Officer of the Association.
Defend the Constitution and By Laws of the Association.
Report to the general assembly the state of affairs of the Association.
Manage directly the affairs of the Association.
Perform such duties as are inherent in his office or are properly required of him by the Supreme
Council or Board.
SECTION 2.
The Vice President
The Vice President shall have the following duties:
Act as the President in the absence of the Chief Executive of the Association.
Coordinate upon the request of the President, the operation of the working committees.
Perform such other duties the Board my delegate.
SECTION 3.
The Secretary
The Secretary shall have the following duties:
Be responsible for the operation of the Secretariat of the Association.
Prepare the minutes of all meetings, keep a complete file of all records and issue copies of the
proceedings and activities of the Board and the Association.
Perform such other duties the President or the Board may assign.
On the other hand, the Assistant Secretary shall:
Keep all records, documents and publications of the Association.
Prepare and provide each member of the Supreme Council a folder complete with paraphernalia.
Assume and act the functions of the Secretary in the absence of the latter.
Perform such other duties the President or the Board my assign.
SECTION 4.
The Treasurer
The Treasurer shall have the following duties:
Be the overall custodian of all funds, real properties and other grants or similar nature and
deposit the same in the official depositing bank of the Association.
Prepare the present annual financial report of the Association or as cases may be.
The Assistant Treasurer

The Assistant Treasurer shall have the following duties:
Take care of the petty cash funds. He/She shall inform the Board of a depleted petty cash for
replenishment after a proper liquidation process shall have been made.
Act as Treasurer in the absence of the latter.
Perform such other duties the Association may delegate.
SECTION 5.
The Business Manager
The Business Manager shall have the following duties:
Assist the President in the short and long range planning of the activities of the association
including negotiations, supervision and operation.
Assist the Board in the preparation of the budgetary outlay of all the projects.
Prepare such other duties the Board may delegate.
SECTION 6.
The Auditor
The Auditor shall have the following duties:
Examine personally and verify the books of accounts of the Association and submit his findings
to the Board annually or as the case may be.
Pre-audit disbursement from the funds of the Association.
Suspend or withhold payments of accounts incurred not in accordance with expressed policy of
the Board.
Certify the Correctness of any of the financial report of the treasurer.
Perform such other duties the Board may delegate.
SECTION 7.
The Human Relation Officer
The Human Relation Officer shall have the following duties:
Oversee all efforts for the promotion of goodwill between the association and the public.
Be in charge of all matters requiring media attention, press release and publication.
Act as the editor-in-chief of the official publication/newsletter of the Association.
Perform such other duties the Board may assign.
SECTION 8.
The Peace Officers
The Peace Officers shall have the following duties:
Keep and maintain peace and order during the meetings and in other activities of the Association
Be responsible for the security and welfare of the members of the Association. Perform such
other duties the Board may delegate.

MIMAROPA Region
Division of Palawan
GRIEVANCE
COMMITTEE
OPERATION
MANUAL
Introduction and Values

The Panitian Elementary School seeks to promote harmony among its employees, faculty.
students, and parents and to encourage equitable solutions to problems arising among them. The
School believes that most concerns and differences are best addressed through open and honest
communication conducted in an informal, respectful, and civil manner and that effective
resolution depends on direct, prompt and constructive dialogue.
The following procedures are adopted to meet these goals.
Grievance Committee Structure and Rules Composition of the Grievance Committee
The Grievance Committee shall consist of not fewer than three members of the Board of
Directors. appointed by the Chairperson of the Board of Directors and confirmed by a vote of the
full Board One member of the Grievance Committee shall be designated by the Chairperson of
the Board of Directors to serve as the Chairperson of the Committee.
Parent Liaison - One member of the Board of Directors shall be appointed by the
Chairperson of the Board of Directors and confirmed by a vote of the full Board to serve as
Parent Liaison This individual shall not sit on the Grievance Committee. His or her primary role
will be to help parents understand the grievance procedures and to pride process guidance to
aggrieved parents. Parents who approach other members of the Board of Directors with
grievances will be referred to the Parent Liaison.
Training - On an annual basis, all members of the Grievance Committee and the Parent Liaison
will receive training provided by an attorney or other qualified individual with regard to
confidentiality, impartiality, and other topics relevant to effective execution of their duties.
Timelines - Failure of a parent or employee to comply with the procedural timelines listed below
may result in denial of a grievance request. Extensions in timelines may be granted if the
relevant decision maker determines there is a reasonable need for such extension. Similarly, the
timelines for actions to be taken by school personnel or hoard members may be extended, with
notice to the aggrieved parry, when there is a rea need for extension or extension is in the best
interest.
Forms — The Executive Director or Board may develop one or more grievance forms to
facilitate and document the various steps of the grievance process.
Parent Grievance Procedures

The Board recognizes that effective school governance requires that the primary responsibility
for issues involving student discipline, curriculum, assessment and promotion and other day-to-
day decisions regarding school management lies with the faculty, staff and Executive Director of
the School and these individuals are best suited to resolve conflicts that arise w respect to these
issues. The Board has the authority to appoint employ, and remove the Executive Director, but
primary responsibility and authority over faculty, staff and volunteer organizations of the School
are vested in the Executive Direct The Board, therefore, will exercise any authority in this pole
conservatively and narrowly so as not to usurp the authority granted to the Executive Director.
Informal Procedures: A parent should first attempt I resolve any grievance through discussion
with the relevant teacher(s) or other involved persons. If the parent's concern not adequately
addressed through an informal discussion wit, the teacher and/or staff involved, the parent should
next atiemp6 to resolve the grievance with the appropriate supervisor, if applicable, If a
grievance cannot he resolved in an informal' manner, the parent may initiate a formal grievance
procedure.
Formal Grievance Procedure: In instances where informal means are ineffective or otherwise
not feasible, the School offers these more formal grievance procedures. Grievance proceedings
and information shall be kept confidential at all levels to the extent possible and permitted by
law. A parent grievance is a formal written claim by a parent or group of parents identifying the
concern, identifying the individual or group's resolution attempts, and identifying any law,
policy, or practice that is implicated by the concern. No one shall retaliate against a parent who
tiles a grievance under this policy (or against a student whose parent files a grievance) in good
faith.
Level One — Supervisor Request and Conference.

 A parent may, by written request, seek a formal conference with the relevant supervisor
to address an unresolved grievance.
 The request shall succinctly describe the specific grievance(s) and related details. and
shall identify any specific policy, rule, regulation or law believed to have been violated,
and shall provide other relevant information to help the supervisor adequately understand
the nature of the grievance.
 The request shall be filed within fifteen (15) business days of the most recent incident(s)
or last informal attempt to resolve the grievance, provided that such attempt was made
within ten (10) business days of the last incident.

 Following receipt of the written request, the supervisor shall, whenever possible, conduct
a conference with the aggrieved parent(s) within ten (10) days. Within five (5) business
days following the conference, the supervisor will state in writing his or her decision with
regard to the grievance and a copy will be given to the parent.
Level Two - Appeal to the Executive Director.

 If the grievance is not resolved, the parent(s) may appeal the supervisor's decision in
writing to the Executive Director if the Executive Director was not involved in the Level
One Conference.
 The appeal must be made within five (5) business days following receipt of the
supervisor's written Level One response to the grievant. The Executive Director will
review the grievance and conduct an informal investigation as necessary.
 The Executive Director shall issue a written response to the parent and the Level One
supervisor/staff within ten (10) business days following receipt of the written appeal.
 Decisions of the Executive Director are final and not subject to further appeal, except in
the following instances:
 Decisions involving an alleged violation of a contractual right;
 Decisions involving an alleged violation by the School of state or federal law; or
 Decisions based on allegations of conduct by the Executive Director in violation of law
or school policy.
 The Board of Directors. through its Grievance Committee, retains discretion to determine
whether an alleged violation involves a "final" or "appealable" decision by the Executive
Director. The Grievance Committee may consider all available evidence in the record
established at the time of the decision and any other evidence it deems necessary for
consideration. In addition, the Grievance Committee has the authority to grant a
discretionary appeal in exceptional circumstances.
Level Three — Appeal to the Board Grievance Committee:

 Appeal of Rights and Discretionary Appeals. If a parent is not satisfied with the
disposition of the grievance at Level Two, the parent may, within five (5) business days
of receiving notice of the decision of the Executive Director, submit a written request to
the Grievance Committee Chairperson to app I the Executive Director's decision and to
request a formal hosting.

 Within live (5) business days of receiving the written 1 west for appeal, the Grievance
Committee Chairperson shall issue a written notice to the parent and the Executive
Director indicating whether the Executive Director's determination "final" in nature or
whether the Board, in its discretion by right of appeal, shall grant a hearing. The notice
also specify, if a hearing is granted, the time it will order the guidelines by which it will
be conducted.
 When a hearing is granted, a panel of the Grievance C tee consisting of at least three
people shall hear the grievance within ten (10) business days of the date the Chairperson's
notice is issued to the parent.
 The Grievance Committee panel may affirm, reverse, of:: modify the decision of the
Executive Director. Following the hearing, the parent and Executive Director shall he
informed in writing of the panel's decision within five (5) business days after the hearing,
whenever feasible.
 The decision of the Grievance Committee panel is final OR the decision of the Grievance
Committee panel may be ap-pealed to the full Board of Directors.

MIMAROPA Region
Division of Palawan

CONSULTATION AGREEMENT/MEMORANDUM OF
UNDERSTANDING
Know All Men by These Presents:
This memorandum of agreement made and entered executed By and Between Panitian
Elementary School, Panitian Sofronio Española, Palawan represented by its School Head,
ROSALIE C. MONTEALTO, a Filipino citizen of legal age, married and here-in after referred to
as First Party and VIRGIE DELA BARIO, likewise a Filipino citizen of legal age. MARRIED
and a resident of Panitian Sofronio Española, Palawan and herein after referred to as second
party.
Witnesseth
Whereas, the FIRST PARTY is requesting the aid/assistance of the PTA Officers through the
SECOND PARTY in seeking some help to the Sangguniang Barangay and other Civic Spirited
Citizens in asking for help in financial assistance to be used for the expenses foil providing a
Healthy and Safe Environment
Whereas, one of the objectives of the school is to improve, beautify and transform the school into
a more convenient and safe place for avenue to conducive to teaching-learning environment.
Whereas, the SECOND PARTY voluntarily agreed to cooperate with the FIRST PARTY to
achieve the projects of the school (or the welfare of the learners.
That this Memorandum of Agreement shall take effect on June 30, 2019.
In WITNESS WHEREOF, we have hereunder set our hands on this day of at Panitian
Elementary School, Panitian Sofronio Española, Palawan.
ROSALIE C. MONTEALTO VIRGIE DELA BARIO

First Party Second Party
CTC No. CTC No.
Issued at: Panitian Sofronio Española, Palawan. Issued at: Sof. Española, Palawan.
Issued on: Issued on:
Witnesses
ISABELITA P. FELIX ________________
MISSY M. ACOY ________________
GASPAR B. LUCERO ________________
IVY A. GRANADA ________________
ANALYN T. OCZON ________________
NORMA A. MEDEZ ________________
FRED A. GATUNGAY JR. ________________
RICARDO N. ILARDE ________________
ELLA MAE P. GAYAPA ________________
Republic of the Philippines)

Province of Palawan) s. s.
At the place on the first above-mentioned personally came and appeared parties, with
their ________________________________ made known to me known to be the same person
who executed the foregoing instruments and they acknowledged to me under the oath the same is
their free and voluntary act and deed.

MIMAROPA Region
Division of Palawan

Dear Parents:
The following items are activities perform by yours as PTA OFFICERS. Please indicate
your degree of awareness about each function by checking the column your choice.
Legend:
Very High -have full knowledge of the role without anybody telling me about
it.
High -have full knowledge of the role after somebody told me about it.
Average -have partial knowledge of the role after somebody told me about
it.
Low -have a hazy knowledge of the role because nobody told me about
it.
Very Low -do not have any knowledge of the role.
Perception
Role Perception Very Very
High Average Low
High Low
A. Planning
1. Setting objectives for a
particular program
2. Determining activities
including alternatives to
carry out objectives
3. Setting a time frame to
accomplish a project
activity
4. Determining resources
requirements
5. Reconciling resource
requirements with available
resources

MIMAROPA Region
Division of Palawan
CUSTOMER FEEDBACK
Control No. ________________

Office: __________________________________________________
Division/Section/Branch: __________________________________
How would you rate us on the following indicators? Very

Good Poor
Please check. Good
OUR SERVICES
1. Timeliness of the processing/service rendered
 How long did it take you to get the service
you needed? Indicate number.
___minutes
___hours
___days
___weeks
___months
2. Accuracy of Processed Documents/Services

Rendered
3. Clarity and transparency of all requirements
OUR STAFF
1. Knowledge/Understanding of Job
2. Courteousness and Promptness
COMMENTS/SUGGESTIONS
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Customer Name: _______________________________ Signature: _____________________
Date of Visit: _____________________________ Time of Visit:_________________
Thank you very much for your cooperation!

MIMAROPA Region
Division of Palawan
District of Sofronio Española
Hunyo 25, 2019
Magandang umaga po!

Kayo po ay malugod naming inaanyayahan sa gaganaping pagpupulong sa ika-25 ng
Hunyo taong kasalukuyan sa ganap na alas otso ng umaga (8:00 A.M.), sa mini-gymnasium ng
Panitian Elementary School. Inaasahan po naming ang inyong pagdalo.
Maraming salamat po.
Agenda:
1. Attendance of the Pupils (esp. members of 4Ps)
2. Study Habits of the Pupils
3. Anti-Bullying
4. Discipline of the learners
Pirma ng Magulang,
______________________________

MIMAROPA Region
Division of Palawan
District of Sofronio Española
Hunyo 25, 2019
Magandang umaga po!

Kayo po ay malugod naming inaanyayahan sa gaganaping pagpupulong sa ika-25 ng
Hunyo taong kasalukuyan sa ganap na alas otso ng umaga (8:00 A.M.), sa mini-gymnasium ng
Panitian Elementary School. Inaasahan po naming ang inyong pagdalo.
Maraming salamat po.
Agenda:
1. Attendance of the Pupils (esp. members of 4Ps)
2. Study Habits of the Pupils
3. Anti-Bullying
4. Discipline of the learners
Pirma ng Magulang,
______________________________

MIMAROPA Region
Division of Palawan

Minutes of the Meeting

June 30, 2019 (8:00 A.M.) Panitian Elementary School Mini-Gymnasium
Presiding Officer: ROSALIE C. MONTEALTO

Principal IV, PES
Present:
26 School Personnel
9 Barangay Officials
6 PTA Officials
Parents
Agenda:
1. Academic Matters: -attitude of the learners

-daily attendance of the learners
-performance of the learners (class standing, examination,
recitation, etc.)
-profile of the learners (haircut, wearing of uniform, etc.)
2. Extra-Curricular Activities -as a participant in different academic subjects

-as a participant in scouting
-as a participant in sports
-as an officer or member of different organization
3. Teachers’ Profile -grade assignment

-classroom assignment
4. Waiting area of Parents

5. No collection Policy
6. Anti-Bullying Act
Prepared by:
Jazel P. Ortega
Teacher’s Club Secretary

MIMAROPA Region
Division of Palawan

Minutes of the Meeting

August 17, 2019 (8:00 A.M.) Panitian Elementary School Mini-Gymnasium
Presiding Officer: ROSALIE C. MONTEALTO

Principal IV, PES
Present:
26 School Personnel
7 Barangay Officials
6 PTA Officials
Parents
Agenda:
1. Organization and election of the new set of General Parent-Teacher Association (GPTA)
officers for the school year 2019-2020
2. Induction and oath taking of newly-elected GPTA officers.
3. Issuance of report cards.
4. Follow-up of the learners performance (study habits, attitude)
5. Presentation of projected projects, programs and activities.
Prepared by:
Jazel P. Ortega
Teacher’s Club Secretary

MIMAROPA Region
Division of Palawan

PANITIAN ELEMENTARY SCHOOL GOVERNING COUNCIL

CONSTITUTION and BY-LAWS
1.0 Name
The name of the council is PANITIAN ELEMENTARY SCHOOL GOVERNING

COUNCIL.
2.0 Interpretation
In the constitution, unless the contrary intention appears:
Chairperson Means the presiding member of the council.

Council Means the Panitian Elementary School Governing Council
Councilors Are the members of the council.
Department or DepED Means the Department of Education.
Fiscal Year Means the year ending 31 December.
General Meeting Means a public Meeting of school community.
Government School Means a school established for the purpose of providing
courses of instruction in pre-school, primary or secondary
education
Majority Means the greater number of the members, especially more
than half the total number.
Parent in relation to the school, means the parent or guardian of the
pupil attending the school
School Head Means the head of the teachers of the school
School Community Means all parents, pupils and staff of the school and all the
persons who have a legitimate interest in or connection with
the school
School Improvement Plan means the plan collaboratively made and formulated by the
school stakeholders to improve the school
3.0 Objective /Aim
The Council aims to involve the school community/ stakeholders in the school governance
to strengthen and support public education in the community.

4.0 Powers of the Governing Council Vested by the DepED and LGU
4.1 Endorses the school Improvement Plan (SIP) together with the School Head
4.2 Be informed of the school-based MOOE and SEF and other funds allocated to
school
4.3 Ratifies school-level policies on school fees and PTA contributions.
5.0 Functions of the Council
5.1 In the context of the Council’s joint responsibility with the principal for the
governance of the school, the Council must perform the following functions:
5.1.1 Involves the community in the governance of the school by:
(i) Providing a focus and a forum for the involvement of parents and
school community;
(ii) Ascertaining the educational needs of the local community and the
attitude of the local community to educational developments
within the school; and
(iii) Ensuring that the cultural and social diversity of the community are
considered and particular needs are appropriately identified.
5.1.2 Sets the broad direction and vision of the school

5.1.3 Conducts strategic planning for the school
5.1.4 Monitors and review the School Improvement Plan
5.1.5 Raises money for school-related purpose
5.1.6 Exercises its functions in accordance with legislation, administrative
instructions and the constitution of the SGC.
6.0 Functions of the Principal in the Council
The functions of the principal in Council are the following:
6.1 The Principal is answerable to the DepED for providing educational leadership in
the school and for other general responsibilities which are reasonable.
6.2 The principal must also:
6.2.1 Implement the School Improvement Plan and school policies;
6.2.2 Provide accurate and timely reports, information and advice relevant to the
council’s functions;
6.2.3 Report on learning, care, training and participation outcomes;
6.2.4 Supervise and promote staff and teachers development;
6.2.5 Be responsible for the financial, physical and human resource management of the
school;
6.2.6 Be an ex-officio member of Council with full voting rights;
6.2.7 Contribute or be consulted for the formulation of the agenda of the Council
meeting.
7.0 Membership

7.1 Panitian Elementary School Governing Council must be composed of nine (9)
councilors including:
Principal of the school (ex officio)

Punong Barangay of Panitian
Barangay Kagawad, chairman of the committee on education
Chairman of the Sangguniang Kabataan of the barangay
President of the school’s Parent Teachers Association
Immediate Past President of the school’s Parent Teachers Association
President of the school’s Faculty Club
President of the Pupils’ Government Organization
School alumni representative
7.2 A person is not eligible for election, appointment or nomination to the council if the
person is not the duly nominated or recognized representative of his organization or office.
8.0 Terms of Office
8.1 Councilors with fixed term in the respective offices shall be recognized as
councilor until their terms/offices expires.
8.2 Any councilor nominated by the Students Representative Council or elected by the
body of the students will hold office for a term not exceeding one year or until the
nomination is revoked, in writing by the nominating body.
8.3 A councilor elected by the staff of the school will hold office for a term no
exceeding two years or subject to being a member of the staff of the school.
8.4 Councilors are eligible for subsequent re-election, re-nomination or re-appointment
if, and when they were still in office of the association/organization they represent.
9.0 Office Holders and Executive Committee
9.1 Election
9.1.1 The office holders of the Council are the Chairperson, Deputy
Chairperson, Secretary, Assistant Secretary, and Treasurer;
9.1.2 The chairperson must not be a member of the staff of the school;
9.1.3 The term of office of the Executive Committee shall be two years after
their election unless contrary to 7.2 and 8.1.
(i) Meet the carry out business delegated to or referred by the
Council; and
(ii) Report to subsequent Council meetings.
9.2 Removal from Office
9.2.1 The position of any office holder absent in two consecutive meetings
without leave of absence automatically becomes vacant. Acceptance of an apology in writing at
the council meeting will be deemed a grant of such leave;
9.3 The Chairperson
9.3.1 The chairperson must:
(i) Call and preside at meetings of the Council;

(ii) In consultation with principal and Secretary, prepare the agenda for
all council Meetings;
(iii) Include on the agenda any item requested by the Principal
(iv) Facilitate full and balanced participation in meetings by all
councilors and decide on the manner in which meetings are
conducted and matters of orders.
(v) Report at the Annual General Meeting on the proceeding and
operations of the Council.
9.3.2 The chairperson must act as a spokesperson on behalf of the council unless
an alternative spokesperson has been appointed by the council. The spokesperson may only
comment on Council matters.
9.3.3 In the Chairperson’s absence or inability to act, the Deputy Chairperson
must undertake any role of function normally fulfilled by the Chairperson.
9.3.4 If the Chairperson and Deputy Chairperson of the Council are absent or
unable to preside at a meeting, a councilor elected by the Council must preside.
9.4 The Secretary
9.4.1 The Secretary must ensure that notices of meetings are given in
accordance with the provisions of this constitution;
9.4.2 The secretary is responsible for ensuring the maintenance and
safekeeping of:
(i) The constitution and by-laws of the Council;

(ii) Official record of the business of the Council and register of
minutes of meetings;
(iii) Copies of notices, a file of correspondence and record of
submissions or reports made by or on behalf of the Council;
(iv) Register of councilors;
(v) Contract or agreement entered into by Council; and
(vi) Copies of the policies of the Council.
9.4.3 The secretary must ensure that the copies of the Constitution and
by-laws are available for public inspection at the school during normal school hours..
9.4.4 Prior to each meeting, the Secretary must ensure that a copy of the
meeting agenda is forwarded to each Councilor.
9.4.5 The secretary must conduct the official correspondence of the Council.
9.4.6 The secretary must ensure that the minutes of meetings are recorded
and forwarded to each councilor prior to the next meeting as prescribed in the
Council’s operating procedures.
9.5 The Treasurer
9.5.1 The treasurer must be the Chairperson of the Finance Committee of the
Council and preside at the meetings of the Committee.
9.5.2 The Treasurer must:
(i) Ensure that Council’s finance budgets and statements are prepared;
(ii) Provide relevant Financial Reports at Council meetings
(iii) Present the Council audited accounts to the Annual General Meeting.
9.6 The Auditor
9.6.1 The Auditor must:
(i) audit the Financial Reports prepared by the Treasurer; and
(ii) perform other tasks set by the Council.

10.0 Vacancies
10.1 Membership of the Council ceases when the councilor:

10.1.1 Dies
10.1.2 Or in the case of an elected councilor or a councilor nominated or appointed
for a term, completes a term of office and is not re-elected, re-nominated or re-appointed; or
10.1.3 In the case of the member nominated by the staff of the school, is no longer
a staff member of the school; or
10.1.4 Resigns by written notice to the Council; or
10.1.5 Is removed by the Department; or
10.1.6 Has been convicted of any offense prescribed by administrative instruction;
or
10.1.9 Is absent from two consecutive Council meetings without Leave of absence
approved by the Council. Acceptance of an apology in writing at a Council meeting will be
deemed a grant of such leave.
10.2 The Council shall appoint a person to fill a vacancy in its membership when a
councilor has been elected, nominated or appointed in accordance with this Constitution.
11.0 Meetings
11.1 General Meetings of the School Community
11.1.1 All persons within the School Community are eligible to attend general
meetings of the school community and note on any matters proposed for resolution.
11.1.2 The Chairperson of the Council must call and preside at general meetings of
the school community, every second Friday of March each year.
11.1.3 At least 14 days written notice of the meeting must be given to the school
community by the means generally used to communicate with school community. The notice
must specify the date, time and place of the meeting.
11.1.4 A general meeting must be held:
(i) At least once annually (the Annual General Meeting) to present
reports, and the composition of the Council;
(ii) For any other reason relating to the affairs, functions or
membership of the Council, determined by agreement between the
Council Chairperson and the Principal.
11.2 Council Meeting
11.2.1 The Council must meet at once every quarter of every year.
11.2.2 Notice of the meeting must be given at the previous Council meeting or by
at least 7 days written notice Distributed to all councilors or in an emergency by such other
notice as the Council may determine.
11.3 Special or Emergency Meetings
11.3.1 The chairperson of the Council may call a special or an emergency meeting
of the council by written request from at least 3 councilors;
11.3.2 Notice of meeting must be given by written notice to all councilors within
reasonable time, setting out the time, date, place and object of the meeting.
11.4 Voting
11.4.1 Voting must be by show of hands;
12.0 Proceedings of the Council

12.1 Meetings
12.1.1 The quorum for the Council meeting is the majority of the filled positions
of the Council.
12.1.2 If at the expiration of 30 minutes after the appointed time for the meeting
there is no quorum arrived at, the meeting must stand adjourned to such time and places as those
councilors present determine.
12.1.3 A decision of the majority of those councilors present and eligible to vote is
the decision of the Council.
12.1.4 In the event of an equality of votes, the chairperson may vote only to break
the tie.
13.0 Election of Councilors
13.1 Duly elected/appointed officers of the organizations/associations/offices stated in

7.1 are eligible for inclusion a councilor.
13.2 Additional Councilors may be included in the Council as long as their organization
has been elected by three-fourths of the members of the council.
13.4 Notice of election of the Executive Committee
13.4.1 Notice for the date and time of an election must be specified by the Principal by
the means generally used to communicate with the school community.
13.4.2 The election of the Executive Committee shall be by raising of hands only.
13.5. Declaration of Election

13.5.1 The Chairperson must declare the candidate or candidates elected to fill
the vacancy or vacancies.
13.6.2 The new Council comes into operation at the declaration of the filled up
vacancies.
13.6 Nomination and Appointment of Councilors
13.6.1 As soon as is practicable after the declaration of the results of an election,
the Chairperson calls and presides at the Council meeting.
13.6.2 The first meeting of the council must be adjourned to a date decided by
the meeting if the purpose of the meeting is not achieved.
14.0 Minutes
14.1 Proper minutes of any council meeting, the Annual General Meeting and general
meetings of the school community must be entered into books kept for that purpose.
14.2 The minutes must be read at the next respective annual, general or Council
Meeting and signed by the Chairperson of the meeting at which the proceedings took place or by
chairperson of the subsequent meeting.
14.3 Upon reasonable notice, the books containing the minutes of any meetings must
be made available for inspection by any councilor.
15.0 Committees
15.1 Committees
The Council may appoint committees, composed of councilors or both councilors
and non-councilors, which will meet as directed by Council.
15.2 Terms of reference
The council must specify terms of reference for its committees.
15.2.1 Curriculum Committee
Curriculum committee must be created to ensure strict implementation of
the curriculum and consider views and recommendation of students and parents.
15.2.2 Beautification Committee
This committee is in-charge of the maintenance and beautification of the
school.
15.2.3 Ways and Means Committee
Ways and Means Committee will take charge of the minor problems that
may possibly arise in school particularly on management.
15.2.4 Project Implementation Committee
This committee will implement, monitor and assess projects of the SGC
15.2.5 Student Discipline Committee
Students discipline committee is organized to support the existing school
committee
Membership of Committees
Curriculum Committee(3 members) Beautification Committee (3 members)

Ways and Means Committee(3 members) Project Implementation Committee (3 members)
Student’s Discipline Committee(4 members) Community Linkages Committee (4 members)

MIMAROPA Region
Division of Palawan

PANITIAN ELEMENTARY SCHOOL GOVERNING COUNCIL

CONSTITUTION and BY-LAWS
1.0 Name
The name of the council is PANITIAN ELEMENTARY SCHOOL GOVERNING
COUNCIL.
2.0 Interpretation
In the constitution, unless the contrary intention appears.
“Chairperson” - Means the presiding member of the council.
“Council” - Means the (PANITIAN ELEMENTARY SCHOOL Governing Council).
“Councilors” - Are the members of the council.
“Department” - Means the Department of Education.
“Fiscal Year” - Means the year ending 31 December.
“General Meeting” - Means a public Meeting of school community
“Government School” - Means a school established for the purpose of providing courses of
instruction in pre-school, primary or secondary education
“Majority” - Means more than half the total number
“Parent” - in relation to the school, means the parent of student attending the school
“School Head” - Means the head of the teachers of the school
“School Community” - Means all parents, students and staff of the school and all other persons
who have a legitimate interest in or connection with the school
“School Improvement Plan” - Means the plan collaboratively made and formulated by the school
stakeholders to improve the school
“Special Resolution” - of the council means a resolution for the purposes of amending the
constitution or of
removing an office holder from office, passed by a duly convened meeting of the council if:
(1) at least 30 days written notice has been given to all councilors specifying the intention
to propose the resolution as a special resolution; and
(2) it is passed by the majority of not less than three quarters of councilors who vote in person or
by proxy at that meeting.

3.0 Objective /Aim
The Council aims to involve the school community/ stakeholders in the school governance to
strengthen and support public education in the community.
4.0 Powers of the Governing Council Vested by the DepEd and LGU
4.1 Endorses the School Improvement Plan (SIP) together with the School Head
4.2 Be informed of the school-based MOOE and SEF funds allocated to school

4.3 Approves school-level policies (to be determined)
4.4 Resolves school-level matters (to be determined)
4.5 Approves official school profile (basic data set describing the school operations)
5.0 Functions of the Council
5.1 In the context of the Council’s joint responsibility with the principal for the governance of
the school, the Council must perform the following functions:
5.1.1 Involves the community in the governance of the school by:

(i) Providing a focus and a forum for the involvement of parents and school community;
(ii) Ascertaining the educational needs of the local community and the attitude of the local
community to
educational developments within the school; and
(iii) Ensuring that the cultural and social diversity of the community are considered and
particular needs are
appropriately identified.
5.1.2 Sets the broad direction and vision of the school

5.1.3 Conducts strategic planning for the school
5.1.4 Monitors and review the School Improvement Plan
5.1.5 Raises money for school-related purpose
5.1.6 Exercises its functions in accordance with legislation, administrative instructions and the
constitution.
6.0 Functions of the Principal in the Council The functions of the principal in Council are the
following:
6.1 The Principal is answerable to the DepEd for providing educational leadership in the school
and for other general responsibilities which are reasonable.
6.2 The principal must also;

6.2.1 Implement the School Improvement Plan and school policies;
6.2.2 Provide accurate and timely reports, information and advice relevant to the council’s
functions;
6.2.3 Report on learning, care, training and participation outcomes;
6.2.4 Supervise and promote staff and teachers development;
6.2.5 Be responsible for the financial, physical and human resource management of the school;
6.2.6 Be an ex-officio member of Council with full voting rights;
6.2.7 Chair the first meeting of the council held for the purpose of receiving nominations from
nominating bodies, the direct appointment of councilors by the council and the election of office
holders;
6.2.8 Contribute or be consulted for the formulation of the agenda of the Council meeting.
7.0 Membership
7.1 The ESCALANTE CENTRAL ELEMENTARY SCHOOL Governing Council must

be composed of 23 councilors including:
1 Principal of the school (ex officio)
10 Elected parents of the school
6 Staff of the school (nominated by the staff)
2 Students of the school (nominated by the students)
3 local government officials
2 Division Office Representative
7.2 The majority of councilors elected must be parents of the school.

7.3 A person is not eligible for election, appointment or nomination to the council if the person:
7.3.1 is an un-discharged bankrupt or is receiving the benefit of a law for the relief of
insolvent debtors; or
7.3.2 has been convicted of any offense prescribed by administrative instruction.
8.0 Terms of Office

8.1 Elected parent councilors will be appointed for a term not exceeding two years, except in the
case of the first Council only, where one-half of the parent councilors elected at the
Annual General Meeting of the school will be elected for a term not exceeding one year.
8.2 A person nominated by an affiliated committee will be nominated for a term not exceeding
two years.
8.3 Any councilor nominated by the Students Representative Council or elected by the body of
students will hold office for a term not exceeding one year or until the nomination is revoked, in
writing by the nominating body.
8.4 A councilor elected by the staff of the school will hold office for a term no exceeding one
year or subject to being a member of the staff of the school.
8.5 Each councilor directly appointed by the Council, will serve a period not exceeding two
years.
8.6 Upon expiry term of office, each councilor will remain incumbent until the position is
declared vacant at Annual General Meeting.
8.7 Councilors are eligible for subsequent re-election, re-nomination or re-appointment.
9.0 Office Holders and Executive Committee

9.1 Appointment
9.1.1 The office holders of the Council are the Chairperson, Deputy Chairperson, Secretary,
Assistant Secretary, and Treasurer;
9.1.2 The chairperson must not be a member of the staff of the school;
9.1.3 The Treasurer must not be a member of the staff of the school;
9.1.4 The Council may appoint an executive committee comprising the office holders and the
Principal which is to:
(i) Meet to carry out business delegated to or referred by the Council; and
(ii) Report to subsequent Council meetings.
9.2 Removal from Office

9.2.1 The position of any office holder absent in five consecutive executive meetings without
leave of absence
automatically becomes vacant. Acceptance of an apology at the executive committee meeting
will be deemed a grant of such leave;
9.2.2 An office holder of the Council may be removed from office, but not from membership of
the Council, provided that:
(i) at least 30 days, written notice is given to all councilors and to the office holders
concerned, of any proposed resolutions, giving reasons for the proposed removal;
(ii) the office holder is given the right to be heard at the Council Meeting;
(iii) voting on the special resolution is by secret ballot.
9.3 The Chairperson

9.3.1 The chairperson must:
(i) Call and preside at meetings of the Council and the executive committee;
(ii) In consultation with principal and Secretary, prepare the agenda for all council
Meetings;
(iii) Include on the agenda any item requested by the Principal;
(iv) Facilitate full and balanced participation in meetings by all councilors and decide on
the manner in which meetings are conducted and matters of orders.
(v) Report at the Annual General Meeting on the proceeding and operations of the
Council.

9.3.2 The chairperson must act as a spokesperson on behalf of the council unless an alternative
Spokesperson has been appointed by the Council. The spokesperson may only comment on
Council matters.
9.3.3 In the Chairperson’s absence or inability to act, the Deputy Chairperson must undertake
any role or function normally fulfilled by the Chairperson.
9.3.4 If the Chairperson and Deputy Chairperson of the Council are absent or unable to preside at
a meeting, a councilor elected by the Council must preside.
9.4 The Secretary

9.4.1 The Secretary must ensure that notices of meetings are given in accordance with the
provisions of this constitution;
9.4.2 The secretary is responsible for ensuring the maintenance and safekeeping of:
(i) The constitution and the code of practice of the Council;
(ii) Official record of the business of the Council and register of minutes of meetings;
(iii) Copies of notices, a file of correspondence and record of submissions or reports made by or
on behalf of the Council;
(iv) Register of councilors;
(v) Contract or agreement entered into by the Council; and
(vi) Copies of the policies of the Council.
9.4.3 The secretary must ensure that the copies of the Constitution and the Code of Practice are
available for public inspection at the school during normal school hours, and that any copies
requested are provided.
9.4.4 Prior to each meeting, the Secretary must ensure that a copy of the meeting agenda is
forwarded to each Councilor.
9.4.5 The secretary must conduct the official correspondence of the Council.
9.4.6 The secretary must ensure that the minutes of meetings are recorded and forwarded to each
councilor prior to the next meeting as prescribed in the Council’s operating
procedures.
9.5 The Treasurer
9.5.1 The treasurer must be the Chairperson of the Finance Committee of the Council and
preside at the meetings of the Committee.
52 A Manual on School Governing Council
9.5.2 The Treasurer must:

(i) Ensure that Council’s finance budgets and statements are prepared;
(ii) Provide relevant Financial Reports at Council meetings
(iii) Present the Council audited accounts to the Annual General Meeting.
10.0 Vacancies
10.1 Membership of the Council ceases when the councilor:
10.1.1 Dies
10.1.2 Or in the case of an elected councilor or a councilor nominated or appointed for a term,
completes a term of office and is not re-elected, re-nominated or re-appointed or
10.1.3 Ceases to hold office in accordance with 8.2.2 and 8.3;
10.1.4 In the case of a member nominated by the staff of the school, is no longer a staff member
of the school; or
10.1.5 Resigns by written notice to the Council; or
10.1.6 Is removed by the Department; or
10.1.7 Is declared bankrupt or applies for the benefits of a law for the relief of involvement
debtors; or
10.1.8 Has been convicted of any offense prescribed by administrative instruction; or

10.1.9 Is absent from five consecutive Council meetings without leave of absence approved by
the Council. Acceptance of an apology at a Council meeting will be deemed a grant of such
leave.
10.2 The Council may appoint a person to temporarily fill a casual vacancy in its membership
until a councilor can be elected, nominated or appointed in accordance with this Constitution.
11.0 Meetings
11.1 General Meetings of the School Community
11.1.1 All persons within the School Community are eligible to attend general meetings of the
school community and note on any matters proposed for resolution.
11.1.2 The Chairperson of the Council must call and preside at general meetings of the school
community, the timing to be agreed between the Council chairperson and the Principal of the
school.
11.1.3 At least 14 days written notice of the meeting must be given to the school community by
the means generally used to communicate with school community. The notice must specify the
date, time and place of the meeting.
11.1.4 A general meeting must be held:
(i) at least once annually (the Annual General Meeting) to
present reports, to elect parents to the Council and / or declare election results;
(ii) for any other reason relating to the affairs, functions or membership of the Council,
determined by agreement between the Council Chairperson and the Principal.
11.2 Council Meeting
11.2.1 The Council must meet at least twice in each school term or every year.
11.2.2 Notice of the meeting must be given at the previous council meeting or by at least 7 days
written notice distributed to all councilors or in an emergency by such other notice as the Council
may determine.
11.3 Special or Emergency Meetings
11.3.1 The chairperson of the Council may call a special or an emergency meeting of the council
by written request from at least 3 councilors;
11.3.2 Notice of meeting must be given by written notice to all councilors within reasonable
time, setting out the time, date, place and object of the meeting.
11.4 Voting
11.4.1 Voting must be by show of hands;
11.4.2 For purposes of voting on a special resolution, each councilor is entitled to appoint
another councilor as
his/her proxy by notice in the form issued as an administrative instruction.
12.0 Proceedings of the Council

12.1 Meetings
12.1.1 The quorum for the Council meeting is a majority of the filled positions of the Council.
12.1.2 If at the expiration of 30 minutes after the appointed time for the meeting there is no
quorum arrived at, the meeting must stand adjourned to such time and places as those councilors
present determine.
12.1.3 Except in the case of a special resolution, a decision of the majority of those councilors
present and eligible to vote is the decision of the Council.
12.1.4 The chairperson must have a deliberate vote only. In the event of an equality of votes, the
chairperson does not have a second casting vote and the motion must be taken to be defeated.
13.0 Election of Councilors

13.1 As provided in 7.2 and 7.3, all persons who are parents of the school are eligible for
nomination for election as a councilor.

13.2 Eligibility to vote
Only parents of the school may vote to elect parent representatives to the Council.
13.3 Conduct of elections for parent representatives to the Council
The Principal must facilitate election of parent councilors by one of the following methods, as
determined by the council:
(i) An election at a General Meeting of the school community; or
(ii) A postal ballot of the parents of the school.
13.4 Notice of Election

13.4.1 The timetable for an election must be determined by the Council in consultation with the
Principal.
13.4.2 Notice for the date and time of an election must be specified by the Principal by the means
generally used to communicate with the school community.
13.4.3 The notice must fix the period during which nominations for election as councilors must
be accepted and outline the process to be followed.
13.4.4 In consultation with the Council, the Principal must determine the form for nominations
and the period during which nominations will be accepted.
13.4.5 A nomination for election as a councilor must be;
(i) In a form approved by the Principal; and
(ii) Received by the Principal at or before the time the nomination is due.
13.5 Election without ballot If the number of persons nominated is the same or less than the
number of vacancies to be filled by election, the principal may declare that the Vacancy or
Vacancies has or have been filled by the person or persons nominated.
13.6 Declaration of Election
13.6.1 The Principal must declare the candidate or candidates elected to fill the vacancy or
vacancies:
(i) at a general meeting of the school community; or
(ii) in the form generally used to communicate with school community.
13.6.2 The new Council comes into operation at the declaration of the filled up vacancies.
13.7 Nomination and Appointment of Councilors
13.7.1 As soon as is practicable after the declaration of the results of an election, the Principal
calls and presides at the first Council meeting.
13.7.2 The first meeting of the Council must be adjourned to a date decided by the meeting if the
purpose of the meeting is not achieved.
14.0 Minutes
14.1 Proper minutes of any Council meeting, the Annual General Meeting and general meetings
of the school community must be entered into books kept for that purpose.
14.2 The minutes must be read at the next respective annual, general or Council meeting and
signed by the Chairperson of the meeting at which the proceedings took place or by the
chairperson of the subsequent meeting.
14.3 Upon reasonable notice, the books containing the minutes of any meetings must be made
available for inspection by any councilor.
15.0 Committees
15.1 Committees
The Council may appoint committees, composed of councilors or both councilors and non-
councilors, which will meet as directed by the Council.
15.2 Terms of reference
The Council must specify terms of reference for its committees.
15.2.1 Curriculum Committee

Curriculum committee must be created to ensure strict implementation of the curriculum and
consider views and recommendation of students and parents.
15.2.2 Beautification Committee
This committee is in-charge of the maintenance and beautification of the school.
15.2.3 Ways and Means Committee
Ways and Means Committee will take charge of the minor problems that may possibly arise in
school particularly on management.
15.2.4 Project Implementation Committee
This committee will implement, monitor and assess projects.

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Republic of the Philippines

PANITIAN ELEMENTARY SCHOOL

CONSTITUTION AND BY-LAWS OF SUPREME PUPILS GOVERNMENT

Sec. 2 The SPG shall have the following objectives:

Sec. 1 Every student has the right to education.

Sec. 11 Every student has the right to due process.