Field Report
Field Report
Management
Augost 2022
ACKNOWLEDGEMENT
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I am extremely grateful to thanks the almighty God for being with me all the time of the
preparation of this report and for blessing me with wisdom, love, power, healthy and care, also
my family members for all the support they offered me, without forgetting Mr. Kishimbo of the
Institute of Accountancy Arusha (IAA who is my supervisor for his constructive ideas and
guidance from the beginning of the practical training to the final report.
The thanks goes to the Institute of Accountancy Arusha IAA for giving students opportunity to
learn through training session about six weeks which had enable the students to gain the
experiences and how to attend different tasks they were assigned to perform, I am also grateful to
my parents, for making it happen since day one till present by financing me my studies at the
Institute of Accountancy Arusha IAA.
I remain heavily indebted to my on-site supervisors such as madam, Jackline Mwenda, who is
Head of Procurement Management Unit HPMU at TEMDO also Emmanuel Balozi, together
with Mahus P. Maduhu are the member of Procurement Management Unit Officers at Tanzania
Engineering and Manufacturing Organization (TEMDO for their competent guidance and
encouragement toward the smooth realization of this field report.
Student thanks goes to the supervisor Mr. Kishimbo for guiding work of the report so as to make
better plan of the field work paper to be successfully completed.
Finally I thanks to all workers /employee from Tanzania Engineering and Manufacturing
Organization (TEMDO) for all ideas, supports and provision of different materials for this
proposal report by working with them together makes a potentially tedious tasks great fun
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ABSTRACT
The important of this field practical training is to enable students compare the theory learnt in the
classroom and the actual practical taken to the organization of Tanzania Engineering and
Manufacturing Design Organization (TEMDO)
This report gives brief introduction about TEMDO and all the activities I undertaken at the
organization, the experience I gained, the practical skills acquired and the personal inputs to the
organization. The activities undertaken at the organization as follow, receiving goods delivered
to the organization by suppliers, Taking part in the inspection of goods delivered Goods and raw
materials, Processing of supplier’s invoices for their payment at the accounts.
My report gives briefly about the challenges observed in the organization during the training
period such as, Time limit. Example Time was too short to capture most of things in the office,
Nature of Materials. Such Most of the Items in the store was in engineering types which is not to
understand easily, Delay of payment to supplier. which discouraged them to engage in quality
delivery cost and innovators ideas with joint sharing benefit,
The report also explains about the conclusions and recommendations of my field training in the
organization. The conclusion based in both strengths and weaknesses by starting with the
strengths was such as Good cooperation, All department in TEMDO they have good cooperation
which help them do work quickly, All document or relevant information which I need in writing
report was there in planning department.
And the weaknesses as follow Collapse for a system and ignore to repair so activities are
performed manually so work it become difficult, Some materials are delivered from supplier
without supporting documents for example LPO, INVOICE and Delivery Note, Sometimes LPO
are prepared when materials have been delivered to the user department in attempt to justify for
payment.
This report explains the recommendations to both Institution of (IAA) and the organization of
(TEMDO) such as, Review of period of Practical Training. The period provided to carry out the
study was not enough for exhaustive findings. To gather sufficient and relevant information
about the training. Not only that but also Freedom of Specialization. Students should be given
the freedom to choose as to which particular section of the organization they would like to be
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placed. This is important as students will choose what is in line with what they plan or aspire to
be their future carrier.
Table of Contents
ACKNOWLEDGEMENT................................................................................................................i
ABSTRACT....................................................................................................................................ii
LIST OF FIGURE:..........................................................................................................................v
LIST OF ACRONYMS/ABBREVIATIONS:................................................................................vi
CHAPTER ONE.......................................................................................................................................1
1.0 Introduction................................................................................................................................1
1.7 CUSTOMERS............................................................................................................................7
CHAPTER TWO......................................................................................................................................8
EXPERIENCES........................................................................................................................................8
2.0 Introduction................................................................................................................................8
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2.6 HOW TO OVERCOME/SOLVE PROBLEMS......................................................................10
CHAPTER THREE................................................................................................................................12
3.1. CONCLUSION.......................................................................................................................12
3.2. RECOMMENDATIONS........................................................................................................14
REFERENCE..........................................................................................................................................16
APPENDICES.........................................................................................................................................17
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LIST OF FIGURE:
Figure 1: Organization structure ……………………………………………………………..2
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LIST OF ACRONYMS/ABBREVIATIONS:
AGOA…………………African Growth Opportunity Act
IT………………………..Information Technology
NGO…………………….Non-Government Organization
WS………………………Workshop
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CHAPTER ONE
1.0 Introduction.
This chapter, gives general impression about the organization it identifies the nature of business
the organization it engaged, major products and services it provides, how to operates in terms of
chain of commands, numbers of employees as well as the level of technology but also knowing
who are their customer.
Also it show how practical training is an important component for any students as they learnt
theoretically and doing practically or field work, student get more confident in what they being
learnt in class by the lecturers.
This is mainly because it provides many opportunities for a student to integrate theory and
practice. The student obtains training and valuable experience in real life situation (activities)
which cannot be simulated and practice in classes.
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1.2 Organization structure
The management and administration of day-to-day activities of TEMDO. The overall
responsibility for policy and general guidance is vested on the board of directors and the Director
General of Tanzania Engineering and Manufacturing Design Organization. The institute has
different departments which facilitates its day to day activities as shown in its structure.
BOARD OF DIRECTORS
DIRECTOR GENERALS
LEGAL SERVICE
UNIT
DIRECTOR DIRECTOR
MANAGER Figure 01
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Source: TEMDO organization Structure from Corporate Strategic Plan of (July 2007-June 2018)
The source of this diagram is available in public procurement for the case of following rule and
Regulation of procuring different materials in the store
Figure.02
Source: TEMDO organization Structure from Corporate Strategic Plan of (July 2007-June 2018)
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1.3 TYPE OF BUSINESS/ORGANIZATION
Tanzania Engineering and Manufacturing Design Organization (TEMDO) is the
parastatal/state owned organization under ministry of industrial and business. The company
generates Engineering Consulting Services, Technical training and the products such as
Machines example oil-expellers, Hospital incinerators, Normal hospital beds, Peanuts butter
machines
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Marketing, Technology Transfer and commercialization (MTC) Section
Functions of the Directorate:
I. To conduct marketing research for technologies.
II. To prepare human resource development plan for the section.
III. Ensure reasonable environment for safety of workers at workplace.
IV. To coordinate and spearhead public private partnership.
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Procurement Management unit (PMU)
Function of the Unit
I. Support the functioning of the tender board.
II. Implement the decision of the tender board.
III. Act as a secretariat of the tender board.
IV. Prepare tendering documents.
V. Prepare monthly Procurement report
1. To design and promote the designing of products and processes for Tanzania industry in
accordance with national Industrial development Policy.
2. To adopt foreign design for machinery and equipment to suit local conditions of
3. Manufacture, use and maintenance.
4. To manufacture and develop prototypes and spares based on the designs produced by the
organization as well as those which may be brought to the organization.
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1.6 NUMBER OF EMPLOYEES
To ensure that TEMDO operates sufficiently and effectively, it has employed people who are
qualified and developed to work and there for provide services as they are required by the
organization. The number of employees at Tanzania Engineering and Manufacturing Design
Organization are 45 Whereby 12 employees are engineers 5 employees are procurement
management officers (PMU) .Also there is 3 employees employed in Intelship but the rest are
normal employees
1.7 CUSTOMERS
Mostly of the TEMDO customers are: -
a) Schools
b) Hospitals
c) Universities
d) Hotels
e) Suppliers of different products CHAPTER TWO
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CHAPTER TWO
EXPERIENCES
2.0 Introduction
This chapter is going to explain the different activities I performed specifically on the nature of
working environments, Problems on executing tasks, description on the tasks and duties
performed, demands of the tasks assigned, and expectation before going to the training,
employment prospects during training which shows what kind of training obtained
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2.2 NEW KNOWLEDGE AND SKILLS GAINED IN EACH AND RESPONSIBILITY
ASSIGNED
My training exercise has aided me in analyzing my options and my situation. During the
attachment I gained skills in 3 different axes,
Professionally: I had the opportunity to put into practice what I have been learning in the class
like the procurement process, tendering, sending quotations and their analysis, evaluation process
and evaluation committee proceedings and Public Procurement Act (PPA). I acquired good
management, self-motivation and time management skills.
Personally: my knowledge about procurement and procurement rules was expanded as I went
through the public procurement and disposal act in details. I have learned and acquired team
work, efficient on task and problem management skills
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2.4 THINGS ENJOYED LEAST AND WHY
I didn’t enjoy the repetitive tasks, but I realized that they were unavoidable.
I really prefer not doing administrative work, because it is time not spent with customer,
which is my strong suit.
Accessibility of data.
The office had no enough facilities to accommodate all of the students who were trained
at offices.
Lacks of enough resources that can be enable the achievement of harmonization between
organizational changes and staff perception.
The challenging duty was that which involved the use of computer system and system for
data posting and preparation of purchasing documents like local purchase order. This
required some computer skills and knowledge which I did possess them in a little
learning this force to take some extra time and work on these accounting packages.
Converting theories into practical. Most of things I learn in theory but at field I do it in
practical way.
Time limit such as Time is too short to capture most of things in the office
Nature of Materials such Most of the Items in the store are in Engineering types which is
not to understand easily.
Cost
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members. Whenever time allowed, I use has to be motivated in a point that they are proud
of their jobs and their responsible including well package of salary, early salary
payments, evaluate to performance and awarding the best workers and well supervision
of the junior workers.
The TEMDO should make sure all payment and allowance to the workers and their
supplier on time in order to motivate their employee and their supplier.
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CHAPTER THREE
3.1. CONCLUSION
This part it explain more the major strength and the weaknesses of the practical training and the
benefits gained from the training programmed.
The supervised field attachment of the university gives students the opportunity to apply and put
what has been learned in class into practice. This exposes them to work methods not taught in the
class. It also provides an opportunity for the students to assess their interests in their career been
undertaken and also acquaint them with expectations of working in a highly competitive
environment.
The training strengthens the linkages between Institution of IAA and other institutions all over
the country. In review, the training has been a success and I was able to gain practical skills,
work in a fantastic environment and make connections with different types of people. This
attachment with TEMDO has made me gain much practical knowledge and experiences in my
field of study (procurement) as well as enriching me with the interaction with the business world.
The training has instilled me some integrity like being punctual, being submissive to and taking
views of supervisors, communication skills and efficient in task and problem management. As a
result, my objectives were met and well achieved. Not only did I gain practical skills but
also acquired management, self-motivation and good interpersonal skills.
This training program should therefore be maintained for students to learn more practically as
this has being an excellent and rewarding experience and I hope other interns achieved as much
as I did.
I was able to grow my interest in my career and make good transition from what I have been
learning from school to the outside world of work.
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The following are the strength of the study
Good cooperation; All department in TEMDO they have good cooperation which
help them do work quickly.
All document or relevant information which I need in writing report was there in
planning department.
They gave me an all importance service like food and transport.
TEMDO they have some of the strength but also there some weakness as follow,
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3.2. RECOMMENDATIONS.
The attachment is very beneficial to students as it assists them to blend academic work with that
of the industry. Therefore much emphasis and importance should be given to attachment exercise
by the students. Since the experience for the 6 weeks was enormous, the following should be put
in place to better future benefits of students and the institution at large.
Review of period of Practical Training. The period provided to carry out the study was
not enough for exhaustive findings. To gather sufficient and relevant information, much
time was needed by increasing the number of weeks to at least the whole of the first
semester of the first year.
To Improve Gap in Teaching Theory and Practice. Necessary efforts should be made by
the Institute of Accountancy Arusha to ensure that students are competent with the
Information Technology and the use of computers. This will enable students to be
competent on practicing them practically. Also Computer laboratory should be expanded
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so that large number of students should be accommodated. Replacement of depreciated
computers should be done in order to meet the demands of students.
Not only computer application but also other courses which can be presented practically should
be put on such way so that students will be aware on presenting the theory courses into practical
views.
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REFERENCE
TEMDO,corporate strategic plan (july 2007 – june 2010)
Web:httb://www.temdo.or.tz 2010
Public Procurement Act 2011 And its Regulation of 2013
TEMDO,(2010)The importance of organization structure hierarchy,3rd
Ed, published in 2010
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APPENDICES
Biomedical waste incinerator
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Hospital delivery beds
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