Ricoh / Nashuatec Proposal

To

SHARJAH ARCHEOLOGY AUTHORITY

Proposed by

Hikmat Al-Eter 052 149 4925 Sales Manager hikmat.a@corporateconnection.ae

Date 20/06/2022
Contents
1. EXECUTIVE SUMMARY .............................................................................................................................. 3

2. CORPORATE CONNECTION SUMMARY ...................................................................................................... 4

3. MOHAMED HAREB AL OTAIBA GROUP SUMMARY ................................................................................... 5

5. SOLUTION OVERVIEW ............................................................................................................................... 6

5.1. MFP Specifications................................................................................................................ 7

6. RICOH SMART OPERATION PANEL ............................................................................................................ 9

7.1 Key features............................................................................................................................ 10

7. COSTING ................................................................................................................................................. 14

8. TERMS OF OFFER .....................................................................................................................................15

2
1. Executive Summary

Corporate Connection is very happy to submit its propsal of MFP’s requirments. This would
further enhance our relationship with Sharjah Archeology Authority.

We will leverage our global partnership with solutions providers, to provide best Products and
solutions to further extend the seamless integration with your current environment and offer the
best possible solution:

• Defined Service Levels with a Helpdesk facility.

Corporate Connection has great experience in providing services across UAE to its customers
with minimum downtime.

• Service continuity throughout transition and any subsequent changes.

Understanding the customer environment and making change environment plan is key to any
successful implementation of MFP’s. Corporate Connection has successfully implemented this
plan across large number clients in UAE itself.

• Continuous improvement in the overall quality of services.

Corporate Connection believes in continuous improvement in quality of services through its
various tools, which allows it to understand the gaps and take necessary action. Corporate
Connection has dedicated service delivery team, which will continuously work on this
parameter.

3
2. Corporate Connection Summary

"Corporate Connection" is a leading provider of Office Automation Solutions in the region with
more than 43 years of industry experience. We provide cutting-edge IT based hardware and
software solutions for the document life cycle, combined with a range of Business and
Professional Services, which includes world-class customer support and consultancy. We are
totally committed with to the concept of "Total Customer Satisfaction" and we have automated
logging & tracking system to attain the goals.

• Established in 1975, Member of Mohamed Hareb Al Otaiba Group

• Operational Branch Offices in Abu Dhabi, and Dubai
• Central Warehouse and Work Control
• We deliver quality and excellence
• Proven track record in the United Arab Emirates, ISO 9001:2015 Certified
• Best Ricoh Partner in EMEA (Europe, ME, Africa) in 2017
• MDS/MPS partner in EMEA (Europe, ME, Africa) in 2016, 2017, 2018
• Ricoh Strategic Partner in 2017,2018,2019,2020

Where we are heading

Technologies those increase the energy efficiency of products and production processes and
contribute in the reduction of CO2 emissions from business and society as a whole.

Managed Print Services (MPS) provide better control over organization’s printing fleet for
achieving world class output devices management and compliance.

Manage Document Services lead organizations to increased productivity, profitability and

continuous improvement.

4
3. Mohamed Hareb Al Otaiba Group Summary

Mohamed Hareb Al Otaiba, established in 1946, is one of the oldest trading organizations in
United Arab Emirates. Initially set up in Abu Dhabi as a general trading and offshore
services establishment, the company expanded its operations securing exclusive agency
rights of a multitude of internationally branded products including among others high quality
food service equipment, domestic appliances, bowling lanes, leisure and sports equipment
and office equipment’s. A new showroom and an office was set up in 1973 in Dubai, which
was fast developing into a major Middle East market. Since then the operations of the
company have increased multifold and Al Otaiba name came to be associated with many
prestigious projects in the region. More international brands/agencies were added to the
product fold.

Quality is the watchword of the group. Since inception, Al Otaiba’s name is associated only
with the finest and best brands in the market. The exemplary quality standards of the
products dealt and meritorious record of Al Otaiba’s project execution and customer service
enables Al Otaiba to be preferred choice of customers, be it in any sector. Quality products,
efficient service, professional management and committed staff are the pillars painstakingly
built up by the Al Otaiba family, which is holding the group in good stead even now after 58
years of establishment.

Al Otaiba group is determined to build on the solid foundations of the past to create a more
visible company penetrating the market with more quality products and making Al Otaiba a
household name in the region.

These are some of the brand in the group

5
5. Solution Overview

In order to improve your current situation and address your areas for concern detailed VOC,
Corporate connection recommends the following Hardware and Software as a solution to
enhance ITL World documentation environment.

Corporate Connection recommends the acquisition of the following machines to increase

productivity and reliability, and to reduce costs, in addition to realizing the benefits outlined
at the beginning of this proposal. A brief description of these devices can be found on the
following pages.

Model QTY
Devices
IMC 2000 20ppm Color A3 MFP 1

Active Management
Software
Ricoh Device Manager

Help desk
Management Fleet
Monitored through Active Management

6
5.1. MFP Specifications

IM C2000 Color A3 MFP

Standard functions Copy, Print, Scan, Email

Copy/print speed 20 ppm B&W & FC (A4)

Duty cycle Up to 40,000 images/month

Monthly Volume Up to 10,000 images/month

First Page Out Time BW 5.1 / FC 7.4 seconds

Warm-Up Time 21 seconds

2 GB RAM/320 GB HDD Standard & 4 GB RAM/320 GB HDD

System Memory
Option

Duplexing Automatic (Standard)

100 sheets Automatic Reversing Document Feeder (ARDF)

Original Size: A5-A3

Document Feeder
Paper Weight: Simplex: 40 - 128 g/m2

Duplex: 52 - 128 g/m2

Copy Resolution 600 dpi

Print Resolution Up to 1,200 x 1,200 dpi

Scan Resolution Up to 1,200 dpi

Scan Speed 80 ipm (200/300 dpi)

Scan File Formats TIFF, JPEG, PDF, PDF/A, High Compression PDF, encryption PDF

Scan Feature E-mail, Folder, USB, SD Card

Standard Paper Capacity 1,200 sheets (2 x 550 sheets + 100-Sheet Bypass Tray)

Maximum Paper Capacity 2,300 sheets

1st Paper Tray: A4

2nd Paper Tray: SRA3, A6-A3, B4-B6, Envelopes

Supported Paper Sizes
Bypass tray: SRA3, A6-A3, B4-B6, Envelopes, Custom Size paper
Custom Sizes: Width: 90 - 320 mm, Length: 148 - 1260 mm

Standard Trays: 60 - 300 g/m2

Supported Paper Weights
Bypass Tray: 52 - 300 g/m2

7
 Duplex Unit: 52 - 169 g/m2

Standard: PCL5c, PCL6, PostScript®3™ Emulation, PDF Direct

Printer Languages
Print Emulation

Ethernet 10 base-T/100 base-TX/1000 base-T, USB Host I/F Type

Network Interface
A, USB Device I/F Type B

Network interface: option Wireless LAN (IEEE 802.11a/b/g/n), Additional NIC (2nd port)

Operation Panel 10.1 inch Smart Operation Panel (Android)

DataOverwriteSecurity System (DOSS), HDD Encryption, User

Codes, SNMP v3 Support, Encryption, Locked Print, User
Security Features
Authentication, 802.1x Wired Authentication, Quota
Setting/Account Limit, Digitally Signed PDF, and more

Human Detection Sensor Senses when a user is in front of the

Productivity machine and wakes the operation panel from sleep mode within
1 second.

Apple AirPrint®, Mopria, Google Cloud Print, NFC, Ricoh Smart

Mobile printing capability
Device Connector

Download and install additional apps from Ricoh Application

Apps
Site, as well as update apps

Smart Device Print and Free Ricoh app enables documents to be printed from and
Scan scanned to smartphones and tablets.

Weights and Dimensions 91 kg, 587 mm x 685 mm x 913 mm [w x d x h]

8
6. Ricoh Smart Operation Panel

9
 7.1 KEY FEATURES
• Extra-large, tilting 10.1” super VGA panel is easy to view
• Tap, pinch and flick navigation is familiar to users of smart devices
• Pre-installed authentication software recognizes individual users (requires optional
NFC Reader/Writer)
• Customizable home screen helps improve user affinity with the MFP
• Integrated Wi-Fi and Bluetooth enable interaction with smart devices
• Web browser allows users to view and print web content
• Intuitive User Interface provides a simple visual interface
• Quick Copy, Quick Scan and Quick Fax apps simplify operation
• Wizard style UI guides users through complex settings
• More easy-to-use applications available from Ricoh’s Application Site
• Workflow solutions, such as SafeQ/Equitrac, support tap, pinch and flick navigation

Key Features - Smart Operation Panel

Feature Advantage Benefit

10.1’ Super VGA panel Large, high visibility touchscreen panel - Large screen provides a bigger viewing
there are no hard buttons - which can be area.
tilted for easy operation.

Tap, pinch and flick Ricoh has extended the simple touchscreen Familiar and intuitive interface
improves user experience.
‘tap’, ‘pinch’ and ‘flick’ navigation of
smartphones and tablets to the office
environment.

Quick Authentication Ricoh's swipe-and-go card-based Simplifies login whilst controlling

authentication software is pre-installed a nd access to
only requires the purchase of an optional
MFP features.
NFC Reader/Writer.

Intuitive User Interface Intuitive applications, navigated using flick Simplifies operation and provides a
and pinch-in/out gestures, make it easy to smooth transition from Ricoh's
select copy, scan and fax settings. 'classic' user interface.

10
Feature Advantage Benefit

Quick Copy app A full-screen core application that simplifies Quickly and easily select copy settings.
the copy process by enabling easy selection
of standard copy settings, such color, paper
source and quantity.

Quick Scan app Another full-screen core application that Quickly and easily select scan settings.
simplifies the scanning process by enabling
easy selection of standard scan settings and
prompting the user for a file destination.

Quick Fax app The Quick Fax app provides similar Quickly and easily select fax settings.
functionality to Quick Scan but also
prompts the user for a fax number
(requires fax option).

Customizable home screen Users can customize the interface, changing Customization helps to improve
the wallpaper, dragging shortcuts to the the user experience.
home screen, installing useful widgets and
downloading additional workflow
applications directly from Ricoh’s Application
Site.

Application Site The Application Site icon on the Smart Tailor the MFP to operational
Operation Panel is the gateway to Ricoh’s requirements and simplify everyday
Application Site. Tapping on the icon, the document processes.
user can browse and install additional
workflow applications.

Home screen folders Folders can be created on the home screen. Simplifies navigation, saving time.
This allows icons to be organized logically
and located quickly. For repetitive tasks
requiring multiple settings, storing all the
required program icons in the same folder
can save a lot of time.

11
Feature Advantage Benefit

Intelligent widgets Widgets can be added to the home screen Essential information is available at
that show the date and time, environmental glance.
metrics, toner supply levels, language
settings and which notify users of incoming
fax messages.

Web browser A standard feature of the Smart Operation Enables easy access to cloud-based
Panel, the Web Browser provides direct content.
access to the web. It can be used to view
and print content and install workflow
applications. With its inbuilt speaker, it can
even be used to watch training videos.

Workflow enabled The Smart Operation Panel provides an Easily implement enterprise workflow
intuitive interface for optional workflow and cost management solutions.
solutions, such as
StreamLine/ S a f e Q / E q u i t r a c

Wireless Direct The panel is also equipped with a WiFi card Supports Bring Your Own Device
that supports fast and secure connection (BYOD) by enabling easy connection
with smart devices. with smart phones and tablets.

Smart Device Connector A free app that enables users to connect Improves access to technology,
their smart devices to a Ricoh MFP, simplifies information exchange and
interactive whiteboard or projector using facilitates mobile working.
NFC, QR code or Bluetooth. Once
connected to an MFP, their smart devices
can be used as an interface to print and
scan documents and send fax messages
(requires fax enabled MFP).

Smart Device Print and Scan Another free Ricoh app that enables Improves access and mobility.
documents to be printed and scanned
remotely using smartphones and tablets.

USB/SD card reader There is a USB/SD card reader located to the Improves access by enabling walk up
side of the control panel. users to print from and scan to flash
memory.

12
Feature Advantage Benefit

Print from Storage Media Documents stored on a USB/SD card can be Documents held on portable
previewed on the Smart Operation Panel media are printed more easily.
and printed. The intuitive user interface
helps the user to select appropriate print
settings and to preview and print
documents.

Scan to Storage Media Scanned documents can be previewed on Documents are easily saved to
the Smart Operation Panel and saved to a portable media.
USB/SD card. The intuitive user interface
helps the user to select appropriate scan
settings and to preview and save
documents.

13
 7. Costing

60 Months Lease for 3 IMC2000 + 2 SafeQ Licenses:

Total Price
Description Type QTY Unit Price
AED

IM C2000 20ppm Color A3 MFP HW MFP 1 300 300

Total price per month for Equipment and Software for 60 Month in AED 300

Charge for Color prints Impression 0.20 Based on Reading

Charge for Mono prints Impression 0.04 Based on Reading

14
8. TERMS OF OFFER

THE ABOVE PRICES DOES NOT INCLUDE VALUE ADDED TAXES (VAT), AS PER THE UAE
REGULATIONS 5% VAT WILL BE INCLUDED STARTING FROM 1ST JANUARY 2018.

LEASE PERIOD: Irrevocable period of 60 months (5 years).

OWNERSHIP: Ownership of the equipment with all its hardware & software remains the property
of CORPORATE CONNECTION during the lease period.

SERVICE AGREEMENT: The NASHUATEC MODEL Machines shall be covered under our Full
Service Maintenance Agreement (FSMA) from the day of Installation which will include the supply
of all consumables (Excluding paper), all spare parts and all services at fixed cost Per copy/print as
mentioned above. ANY ADDITIONAL COPIES OR PRINTS TAKEN WILL BE CHARGED EXTRA
AS MENTIONED ABOVE.

PAYMENT: LEASE amount to be paid monthly / quarterly in advance through PDC’s / Standing
Instruction to Bank. FSMA variable per copy/print charges to be paid within 15 days of receiving
the Invoice.

DELIVERY: 1 week from the signature of the contract.

VALIDITY: 30 days.

15