CONTRACT NO: ME/003/2021/2022/W/02

PROGRESS REPORT NO. 11

30 APRIL 2023

Table of Contents
1 Project Summary 2
2 Project Progress 2
3 Interim Payment Certification and Payments 3
4 Quality Assurance and Quality Control Status 3
4.1 Site Instructions 3
4.2 Information/approvals requested by Contractor 3
4.3 Test reports 3
5.0 Resources 3
5.1 Materials on site 3
5.2 Key personnel on site 3
5.3 Labour on site Appendix A
5.4 Plant and equipment on site 4
6 The Safety, Health and Environment Management Report Appendix B
7 Site Visitors 4
8 Conclusion 4
9 Challenges 4
10 Recommended action 4
11 Progress Photos 5

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Project Summary
Employer Permanent Secretary, Prime Minister Office
P.O. Box 980, 40480, Dodoma, Tanzania
Project Manager ARU Built Environment Consulting Co. Ltd
P. O. Box 35700, Dar es Salaam
Structural Engineer ANOVA Consult Company Limited
P O Box 95107, Dar es Salaam
Quantity Surveyor ARU Built Environment Consulting Co. Ltd
P. O. Box 35700, Dar es Salaam
Services Engineer ML Engineering Consultancy Ltd
P. O. Box 70267, Dares Salaam
Contractor B. H. Ladwa Ltd, P. O. Box 195, Morogoro
Letter of award date 28th March,2022
Performance Bank Guarantee date 29th April,2022
Contract signing date 28th April,2022
Site possession date 14th May 2022
Advance Payment Guarantee date 29th April,2022
Mobilization period 14 days
Commencement Date 30th May 2022
Contract Duration 12 months
Completion date 30th May 2023
Defect Liability Period 365 days
Time elapsed 11 months
Revised works programme submission date 14th June 2022
Insurance cover submission date 11th May,2022
Contract Price TZS 2,442,155,400
General project scope of work Construction of Two Humanitarian Warehouses
Project location Nzuguni B - Dodoma City, Tanzania
1. Project Progress
1.1 Site Establishment
The site establishment is complete and operational
1.2 Progress of All the Works
Planned, Achieved and Projected
S/N Activity At 30.04.2023 At 30.05.2023
Planned Achieved Projected
A Warehouse A:
1 Substructure 100.00 100.00 100.00
2 Frame 100.00 100.00 100.00
3 Walling 100.00 100.00 100.00
4 Roofing 100.00 100.00 100.00
5 Finishing 80.00 80.00 100.00
6 Terrazzo 80.00 80.00 100.00
7 Doors & Windows 80.00 80.00 100.00
8 Decorations 80.00 80.00 100.00
9 Services first fix (Electrical, ICT, HVAC,FD,& AS) 80.00 80.00 100.00

B Warehouse B:
1 Substructure 100.00 100.00 100.00
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 2 Frame 100.00 100.00 100.00
3 Walling 100.00 100.00 100.00
4 Roofing 100.00 100.00 100.00
5 Finishing 80.00 80.00 100.00
6 Terrazzo 80.00 80.00 100.00
7 Doors & Windows 80.00 80.00 100.00
8 Decorations 80.00 80.00 100.00
9 Services first fix (Electrical, ICT, HVAC,FD,AS etc.) 80.00 80.00 100.00

C Overall progress 93.0 93.0 100.0

Note: The above progress excludes all works which awaits information and/or approval.
2. Interim Payment Certification (IPC) and Payments
2.1 Payment Schedules entail
(a) Advance Payment at initial stage of construction.
(b) Subsequent cumulative amount certified for payment is reflected in IPC’s
2.2 Payment Status
Certificate Application Date Applied Amount Date Certified Certified Amount Date Paid
No. 1 (Advance) 30th April 2022 366,323,310.00 13th May 2022 366,323,310.00 01st July 2022
No. 2 28th Sept. 2022 233,662,263.15 28 Sep. 2022 233,662,263.15 1st Dec. 2022
No. 3 5th Nov. 2022 289,555,889.23 21st Nov. 2022 256,580,269.22 2nd Jan. 2023
No. 4 6th Feb. 2023 258,025,202.95 24th Feb. 2023 237,490,263.38 Pending
No. 5 11th April 2023 304,581,031.65 29th April 2023 274,185,333.26 On process
Note: -
None of the IPC No 1 to 4 has been paid within contract stipulated period of 28 days as shown below and per
early warning notification letter referenced BHL/DSM/NDMC/PROJECT/2023/44 dated 15th April 2023
No Description Application Date Date Certified Date Paid Total Delays
1 (Advance) 30th April 2022 13th May 2022 01st July 2022 48
2 Interim Payment Application #2 28th Sept. 2022 28 Sep. 2022 1st Dec. 2022 64
3 Interim Payment Application #3 5th Nov. 2022 21st Nov. 2022 2nd Jan. 2023 41
4 Interim Payment Application #4 6th Feb. 2023 24th Feb. 2023 Pending 65+
3. Quality Assurance and Quality Control
3.1 Site Instructions
SN Instruction Detail Date issued
Nil
3.2 Information/approvals requested by Contractor
SN Description Date Submitted Date Responded
3.2.1 FORM NO. 3 -Transmittal No. 3 - Relating Plumbing Installation 29 April 2023 Awaiting
3.2.2 BHL/DSM/NDMC/PROJECT/2023/44 – Relating to delayed payment 15th April 2023 Reminder
3.2.3 BHL/DSM/NDMC/PROJECT/2022/44 – Metal Rolling Shutter 6th April 2023 Awaiting
BHL/DSM/NDMC/PROJECT/2023/41- Relating to quotation for Fascia 29th March 2023
3.2.4 Awaiting
Boards and Eave Fill
3.2.5 BHL/DSM/NDMC/PROJECT/2023/40 - Reminder to RFIS No 6 & 7 27th March 2023 Awaiting
3.2.6 (a) RFI 6 Relating to external works
(b) RFI 7 Relating to sliding gates - See 3.2.1 above
Note:
Due to the fact that no information and/or approval for above works requested by the Contractor is available, it
should be noted that these works will be implemented in extended period with appropriate time related costs
payable to the Contractor as the case may be. Otherwise should be deemed as not required and be removed
from this contract.
3.3 Test reports
Date Description Average
Nil Nil Nil
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4. Resources
4.1 Materials on site
SN Description Unit Quantity
4.1.1 Cement Bag 302
4.1.2 Blocks No 1415
4.1.3 Louvre No 321
4.1.4 Aggregates m³ 3
4.1.5 Crusher dust m³ 3
4.1.6 Black terrazzo aggregates m³ 2.5
4.1.7 White terrazzo aggregates m³ 7.5
4.1.8 Reinforcements 8mm Pcs 4

4.2 Key personnel on site

SN Position Name
4.2.1 Project Manager Norbert Nicas Buhatwa
4.2.2 Site Agent Karan Shah
4.2.3 Health & Safety Officer Mtepa Zakaria
4.2.4 Site Foreman Amin Mfaume
4.3 Labour Force Attendance is in Appendix A
4.4 Plant and equipment on site
SN Description Quantity
4.4.1 Single Cab 1 tonne capacity 1
4.4.2 Concrete mixer 2
5. The Safety, Health and Environment Management Report is in Appendix B
6. Site Visitors as at 30th April 2023
Date Name Organisation Purpose
01/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
03/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
04/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
05/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
06/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
11/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
12/04/2023 Eng: E. J. Mushi ANOVA Consult Company Limited Site Inspection
12/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
13/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
14/04/2023 Eng: E. J. Mushi ANOVA Consult Company Limited Site Inspection
14/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
15/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
17/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
18/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
19/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
20/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
20/04/2023 Joseph Muhamba PMO Site Visit
20/04/2023 QS A Saudeni Aru Built Environment Consulting Co. Ltd Site Inspection
20/04/2023 Maj. Gen. Mbuge PMO Site Visit
21/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
24/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
25/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
27/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection

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 28/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
29/04/2023 Robert Lupala Aru Built Environment Consulting Co. Ltd Site Inspection
7. Conclusion
Nil
8. Challenges
Nil
9. Recommended action
Nil
10. Progress Photos April 2023

Warehouse A: Skimming external on progress Warehouse A: Casting terrazzo floor finish

Warehouse B: External skimmed wall surfaces Warehouse B: Casted terrazzo floor & skimmed
internal with acrylic binder painting

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 APPENDIX A: LABOUR ON SITE
APRIL 2023
S/N OCCUPATION
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

1 Site Engineer 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

2 Site Agent 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

3 Site Foreman 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

4 Safety Officer 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

5 Storekeeper 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

6 Driver 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

7 Watchman 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2

8 Mason 5 4 3 3 5 2 2 5 4 3 3 4 5 3 3 3 4 4 3 4 2 2 2 2 2

9 Carpenter 3 4 4 4 4 3 3 3 3 2 4 1

10 Steel fixer 2 2 2 2 2 2 2 2 1 2

13 Electricians 3 3 3 3 3 3 3 3 3 2 3 3 2 2

14 Scaffolders 2 2 2 2 2 2 2 2 1 2

15 Painters 5 4 4 4 4 5 5 5 5 5 5 5 5 5 4 4 2 2 1 1

17 Welder 5

19 Casual Labour 12 20 12 19 24 19 14 15 11 8 6 13 16 18 13 20 19 19 6 11 16 15 18 17 18

Total 39 40 31 38 48 41 36 0 36 34 35 29 37 41 0 39 34 41 38 36 22 0 28 28 26 29 27 28 3

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 APPENDIX B: ENVIRONMENTAL, SOCIAL, HEALTH AND SAFETY
1. Monthly cumulative environmental, social safety and health statistics
S/N Title Previous month Current month
1.1 Fatality Case 0 0
1.2 First Aid Case 0 0
1.3 Near Miss 0 0
1.4 Motor Vehicle Accident 0 0
1.5 Environmental Incident 0 0
1.6 Toolbox talk, induction and HSE training 27 24
1.7 HSE Violation 0 0
2. Environmental and Social Issues
2.1 Air pollution control measures
(a) Open fires are restricted on sites
(b) Using recycling options on used materials
(c) Using environment-friendly tools and materials.
2.2 Water pollution control measures.
(a) Monitoring and improving of water waste on site.
(b) Proper collection and treatment of any waste water that are being produced.
(c) Domestic water on site are directed to septic tanks.
2.3 Noise pollution control measures.
(a) All machines and plants are switched off when they are not in use.
(b) Employees are wearing the appropriate PPEs that prevent hearing loss during works e.g. ear plugs.
2.4 Waste management.
(a) Site is always kept clean, waste generated at site are all collected and isolation is done depending on
their nature and dumped at dumping area which is present at site.
(b) Recycling of recyclable waste and reuse of waste on other works.
2.5 Emergence preparedness and response.
(a) Firefighting/ fire extinguishers are available and properly maintained.
(b) There are clear escape routes for emergencies.
(c) Regularly provision of education and training for emergence response.
(d) Present of first aid kit.
(e) All accidents/incidents are reported reviewed and corrective and preventive identified and recorded.
3. Health and Safety Issues
3.1 Sanitary facilities maintenance
(a) Keeping all available sanitary facilities in hygienic conditions such as toilets, canteens are kept in a good
hygienic condition.
(b) Providing of safe and clean drinking water at site.
3.2 Machine, equipment and electrical main switches

All machines, equipment and electrical main switches are checked after every week to ensure they are safe
for use.
4. Environmental Social Health Safety Training and Meeting
4.1 Toolbox talk trainings
S/N Date Topic Attendance
1. 02/4/2023 Three types of poor house keeping 31
2. 03/4/2023 Injury prevention 32
3. 04/4/2023 Common types of burns at workplace 23
4. 05/4/2023 Source of burns 30
5. 06/4/2023 Burns protection 40
6. 07/4/2023 Concrete work 33
7. 08/4/2023 Dropped objects 28

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 8. 10/4/2023 Dust 28
9. 11/4/2023 Noise safety 26
10. 13/4/2023 Elimination hazards 27
11. 14/4/2023 Fall protection 21
12. 15/4/2023 Hands safety and injury prevention 33
13. 17/4/2023 Ladder inspection and safety 33
14. 18/4/2023 HIV/AIDS 26
15. 19/4/2023 Silicosis 33
17. 20/4/2023 First aid 30
18. 21/4/2023 Hazard substance 28
19. 22/4/2023 Environmental awareness 14
20. 24/4/2023 HIV/AIDS 20
21. 25/4/2023 Sunlight effect 20
22. 26/4/2023 Alcohol consumption 18
23 27/4/2023 Work at sunlight 21
24 28/4/2023 Noise at workplace 19
5. Incident of Accident and Challenges
5.1 No incidence of accident.
5.2 Training concerning all aspects of safety issues at site is ongoing.
5.3 Main challenge is to continuously remind workers to be aware of safe issues and using PPE’s provided.
6. Environmental, Social, Health and Safety Photos

Tool Box Meeting