9

ICT – Computer System

Servicing 9
Quarter 1 – Module 6:
Lesson 2 :Performing Computer
Operation [PCO]-Access
Information Using Computer
Computer System Servicing– Grade 9
Self-Learning Module (SLM)
Quarter 1 – Module 6: Accessing Information Using Computer
First Edition, 2020

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ownership over them.

Development Team of the Module

Writers: Mary Joy M. Velasco
Editors: Dawn Hope S. Almuena
Reviewers: Name
Illustrator: Name
Layout Artist: Name
Cover Art Designer: Ian Caesar E. Frondoza
Management Team: Allan G. Farnazo, CESO IV – Regional Director
Fiel Y. Almendra, CESO V – Assistant Regional Director
Name of Schools Division Superintendent
Name of Assistant Schools Division Superintendent
Gilbert B. Barrera – Chief, CLMD
Arturo D. Tingson Jr. – REPS, LRMS
Peter Van C. Ang-ug – REPS, ADM
Name of REPS – Subject Area Supervisor
Name of CID Chief
Name of Division EPS In Charge of LRMS
Name of Division ADM Coordinator
Name of EPS – Subject Area Supervisor

Printed in the Philippines byDepartment of Education –SOCCSKSARGENRegion

Office Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax: (083) 2288825/ (083) 2281893
E-mail Address: region12@deped.gov.ph
Introductory Message
This Self-learning Module (SLM) is prepared so that you, our dear learners,
can continue your studies and learn while at home. Activities, questions,
directions, exercises, and discussions are carefully stated for you to
understand each lesson.

Each SLM is composed of different parts. Each part shall guide you step-
by-step as you discover and understand the lesson prepared for you.

Pre-test are provided to measure your prior knowledge on lessons in each

SLM. This will tell you if you need to proceed on completing this module, or
if you n eed to ask your facilitator or your teacher’s assistance for better
understanding of the lesson. At the end of each module, you need to answer
the post-test to check self- check your learning. Answer keys are provided
for each activity and test. We trust that you will be honest in using these.

In addition to the material in the main text, Notes to the teachers are also
provided to the facilitators and parents for strategies and reminders on
how they can best help you on your home-based learning.

Please use this module with care. Do not put unnecessary marks on any
part of this SLM. Use a separate sheet of paper in answering the exercises
and tests. Read the instructions carefully before performing each task.

If you have any questions in using this SLM or any difficulty in answering
the task in this module, do not hesitate to consult your teacher or
facilitator.

Thank you.
 What I Need to Know

This module was designed and written with you in mind. It is here to help you
master the Accessing Information Using Computer. The scope of this module
permits it to be used in many different learning situations. The language used
recognizes the diverse vocabulary level of students. The lessons are arranged to
follow the standard sequence of the course. But the order in which you read them
can be changed to correspond with the textbook you are now using.

The module has one lesson, namely:

 Lesson 2– Performing Computer Operation [PCO]- I Accessing Information

Using Computer

After going through this module, you are expected to:

1. Select correct program/application based on job requirements.
2. Access program/application containing the information required
according to company procedures.
3. Select, open, and close desktop for navigation purposes.
4. Carry out keyboard techniques in line with OHS requirements.

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 What I Know

Activity 1

Identification: Write PI if the icon is an example of a Program Icons, FD for Folders

and Drive Icons, FLS for Files Icons, and RB for Recycle Bin Icon.

1. ____________________ Paint

2. ____________________ Microsoft PowerPoint 365

Recycle Bin
3. ____________________

4. ____________________ Google Drive

5. ____________________ Gmail

6. ____________________

7. ____________________

8. ____________________

9. ____________________

10. _________________

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Activity 2

Read each sentence carefully. Write the LETTER of the correct answer on separate
sheet of paper.

1. What shortcut keys are you going to use to cut text or pictures?
A. Ctrl + C C. Ctrl + X
B. Ctrl + V D. Ctrl + Z
2. What shortcut keys do you use to open a new document?
A. Alt + N C. Shift + N
B. Ctrl + N D. Window + N
3. What shortcut keys you use to select all?
A. Alt + A C. Shift + A
B. Ctrl + A D. Shift + S
4. What shortcut keys are you going to use to copy text or pictures?
A. Ctrl + C C. Ctrl + X
B. Ctrl + V D. Ctrl + Z
5. What shortcut keys are you going to use to switch between open
applications?
A. Alt + tab C. Alt + print screen
B. Alt + shift + tab D. Ctrl + alt + delete

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Lesson Lesson 2: Performing Computer

7 Operation [PCO] - Assess information

using computer

What’s In

From the previous lesson, we've learned about the software which refers to a set of
instructions that tell the computer what to do. The software has three categories:
System Software that controls application processing, Application software a
program that is created to assist users with a specific task, and the Programming
Languages which refers to the representation of instructions in human recognizable
form. We also learned the brief history of the Internet and the Data Processing cycle
and method of processing data.
This week's module will focus on Accessing Information Using Computer
particularly on Identifying different desktop icons, different keyboard shortcuts, the
importance of keyboard techniques, and keyboard care and maintenance.

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 What’s New

Activity 1
Read and answer each question concisely

1. Do you think it is important to clean your keyboard from unwanted dirt

regularly? Why?
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2. Do you agree on performing proper keyboarding should be considered as

essential skills? Why?

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3. Why do you think most programs used icons instead of words?

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 What is It

DESKTOP ICONS

A computer desktop has a collection of icons, some of which appear when you
install programs or when you install a new operating system. Icons that has an
arrow are known as shortcut or links to a programs, files or folders stored in your

PROGRAM ICONS

These icons contain an arrow and represent shortcuts to various programs.

Deleting a shortcut does not mean deleting the actual program, only the desktop
icon link to it.

1. MicrosoftWord365(word processing program)

2. Google Chrome (internet browser)

3)Acrobat Reader DC (to view PDF files)

FOLDERS AND DRIVES ICONS

Icons that display a folder represent a shortcut to a folder while an icon that show
a hard disk represent a drive installed in your computer. Double clicking a folder
icon or drive icon enables to view and see all the contents of that folder or drive.

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FILES ICONS

Icons that display a page are files. Double clicking that icon enables you to open
the file in the program that it was created in. If no arrow appears it is not a
shortcut and indicates that it is actually saved to the desktop. Therefore, if it was
deleted, so is the actual file.

RECYCLE BIN ICON

The desktop icon for recycle bin is display as a waste paper basket with the recycle
symbol on it. Double clicking this icon will open the recycle bin window, allowing
you to permanently delete or restore files as necessary.

CREATING A DESKTOP SHORTCUTS

1) Right-click anywhere in the free space present on your desktop. Point to the New
option from the dialog box. This will redirect you to another dialog box. From there,
choose the Shortcut option.

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2) Look for a new window asking you to browse the location of the file for which you
want to create the shortcut. You must choose the browse option and browse the file
location. As soon as you choose the location, the box will be filled itself by the
location

3) Click Next option present somewhere at the right-bottom of the working window.

4) Type a name for the shortcut. If a Finish button appears at the bottom of the
dialog box, click it. If a Next button appears at the bottom of the dialog box, click it,
choose the icon you want to use for your shortcut, and then click Finish.

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KEYBOARD TECHNIQUES

Keyboarding refers to the ability to enter text by using the appropriate fingers
without looking at the keys. Enabling to use the computer more effective and more
productive. To better understand keyboard techniques, it is important to know the
keyboard layout below:

The central portion of the keyboard includes alphanumeric keys.

 A smaller section to the right contains the numeric keypad.

 A small set of function and directional keys between the letters and
the numeric keypad.
 A row of function keys across the top used for computer commands.

KEYBOARD TECHNIQUE

1. Home row position – it is the home position for your fingers. It should be curved
and placed on home room keys. Use bumps on F and J keys to keep fingers in
place.

a. Left hand – letters A, S, D, F

b. Right hand – letters J, K, L
2. Eyes on copy – eyes should stay on text that is being keyed at all times and not
at your keyboard for the reason that you will lose your place.

3. Feet flat on the floor – your feet serve as an anchor to your body when keying.
This will help your body from moving around with proper alignment and posture.

4. Keyboard placement – this should be placed at the end of the desk and your
body must be a hand span away from the desk.

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COMMON SHORTCUT KEYS

Shortcut Keys Description

Alt + tab Switch between open applications

Alt + shift + tab Switch backwards between open applications

Alt + print screen Create screenshot for current program

Ctrl + alt + delete Reboot windows task manager

Ctrl + esc Bring up start menu

Alt + esc Switch between applications on taskbar

F2 Rename selected icon

F3 Start find from desktop

F4 Open the drive selection when browsing

F5 Refresh contents

Alt + F4 Close current open program

Ctrl + F4 Close window in program

Ctrl + plus key Adjust widths of all columns in window explorer

Shift + F10 Simulate right-click on selected items

Shift + del Delete program files permanently

Alt + F File menu options in current program

Alt + E Edit option in current program

F1 Universal help for all programs

Ctrl + A Select all text

Ctrl + X Cut selected item

Shift + del Cut selected item

Ctrl + C Copy selected item

Ctrl + Ins Copy selected item

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Ctrl + V Paste

Shift + ins Paste

Home Go to beginning of current line

Ctrl + Home Go to beginning of document

End Go to end of current line

Ctrl + end Go to end of document

Shift + home Highlight from current position to beginning of line

Shift + end Highlight from current position to end of line

Ctrl + ← Move one word to the left at a time

Ctrl + → Move one word to the right at a time

KEYBOARD CARE AND MAINTENANCE

Dust is not just unpleasant—it can possibly harm or even ruin parts of your
computer. Cleaning your computer consistently will help you keep it working well
and prevent expensive repairs. Dust, food, liquid, and other particles can get
trapped underneath the keys on your keyboard, which can avoid it from working
properly. The simple cleaning tips below can help keep your keyboard clean.

Unplug the keyboard from the USB or PS/2 port. If the keyboard is plugged into
the PS/2 port, you will need to shut down the computer before unplugging it.

• Turn the keyboard upside down and gently shake it to remove dirt and
dust.
• Use a can of compressed air to clean between the keys.
• Moisten a cotton cloth or paper towel with rubbing alcohol and use it
to clean the tops of the keys. Do not pour alcohol or any other liquid
directly onto the keys.
• Reconnect the keyboard to the computer once it is dry. If you are
connecting it to a PS/2 port, you will need to connect it before turning
on the computer.

Dealing with liquids

If you spill liquid on the keyboard, quickly shut down the computer and disconnect
the keyboard. Then turn the keyboard upside down and allow the liquid to drain. If
the liquid is sticky, you will need to hold the keyboard on its side under running
water to rinse away the sticky liquid. Then turn the keyboard upside down to drain

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for two days before reconnecting it. Please note that keyboard may not be fixable at
this point, but the method above is probably the best option. To prevent this
situation altogether, we recommend keeping drinks away from the computer area.

What’s More

Read and answer each question concisely

1. List down at least five (5) icons you like and describe its functions.

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2. Enumerate and Discuss the different Keyboard Techniques

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3. Why do we need to familiarize the different keyboard shortcuts keys?

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4. What do you think is the effect of poor typing technique in relation to

work productivity?
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 What I Have Learned

Identify what is being described in each statement. Choose the correct word/s
inside the box below

Ctrl + alt + delete Shift + home Program Icons

Folders and Drives Icons Ctrl + esc F5

Shift + F10 Files Icons Recycle Bin Icon

Desktop icons

1. It is the shortcut keys used when you want to reboot windows task
manager.
2. It is the shortcut keys used when you want to bring up start menu.
3. It is the shortcut keys used when you want to refresh contents.
4. It is the shortcut keys used when you want to simulate right-click on
selected items.
5. It is the shortcut keys used when you want to highlight from current
position to beginning of line.
6. Icons contains an arrow and represent shortcuts to various programs
7. Icons that display a folder represent a shortcut to a folder while an icon
that show a hard disk represent a drive installed in your computer
8. Icons that display a page are files.
9. A waste paper basket with the recycle symbol on it
10.A graphical representation of folders, programs and files that is also a
part of windows GUI, or graphical user interface

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What I Can Do

Activity 1. fill in the missing keys by cutting letters and numbers

from an old magazine

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 Assessment
Test I. MULTIPLE CHOICES
Direction: Read each questions carefully and write the letter of the best answer.

1. It is a small picture which graphically represent item such as programs &

folders.
A. Icons C. Windows
B. Desktop D. Wallpaper
2. What is the area where you can see icons of folders, files or application
that your computer has saved?
A. Icons C. Wallpaper
B. Desktop D. Windows
3. Which of the following is NOT a good practice of workstation arrangement?
A. Elevate your feet if they do not touch the floor
B. Keyboard directly in front of your chair
C. Place the copy to the left of the keyboard
D. Place the copy to the right of the keyboard
4. Which of the following is NOT the effect of poor typing technique?
A. Carpal Tunnel Syndrome C. Gain weight
B. Fatigue D. Stiffness
5. Which of the following icons contains an arrow and represent a link to
various programs?
A. Drive C. Program Icon
B. Folder Icon D. Recycle Bin Icon
6. What is the first thing you will do if you spill a liquid on your keyboard?
A. Clean a desktop keyboard with compressed air or a small, handheld
vacuum cleaner with a brush attachment.
B. Moisten a cotton cloth or paper towel with rubbing alcohol
and use it to clean the tops of the keys.
C. Quickly shut down the computer and disconnect the keyboard.
D. Turn the keyboard upside down and allow the liquid to drain.
7. What shortcut keys you use to select all?
A. Alt + A C. Shift + A
B. Ctrl + A D. Shift + S
8. What shortcut keys are you going to use to copy text or pictures?
A. Ctrl + C C. Ctrl + X
B. Ctrl + V D. Ctrl + Z
9. What shortcut keys are you going to use to switch between open
applications?
A. Alt + tab C. Alt + print screen
B. Alt + shift + tab D. Ctrl + alt + delete
10.What shortcut keys are you going to use to cut text or pictures?
A. Ctrl + C C. Ctrl + X
B. Ctrl + V D.Ctrl + Z

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 Additional Activities

1. Supposed you are task to develop an application what application

could that be and why?
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2. Draw your ideal icon for your develop application.

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 Answer Key

References
Keyboard
https://alviahmedariz.wixsite.com/website/single-post/2019/03/13/What-Are-
the-Five-Categories-of-Keys-on-a-Keyboard
Paint
https://www.iconfinder.com/icons/1296498/paint_paint_brush_painting_palette_
palette_icon_icon
Powerpoint
https://www.tes.com/lessons/f2kL8B5Qh4_t3w/3
https://edu.gcfglobal.org/en/computerbasics/keeping-your-computer-clean/1/
https://www.typinglounge.com/typing-techniques 2)
https://www.slideshare.net/lthomas69/proper-keyboarding-techniques
https://medium.com/@ericfoley/6-secret-keyboarding-techniques-for-typing-
fasterdaddd2671463 5)
https://www.teacherspayteachers.com/Product/Keyboard-Worksheets-4209469
https://www.computerhope.com/shortcut.htm
http://www2.westsussex.gov.uk/LearningandDevelopment/IT%20Learning%20Gui
de s/Microsoft%20Windows%207/12%20Desktop%20icons.pdf
https://www.wikihow.com/Create-a-Desktop-Shortcut

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For inquiries or feedback, please write or call:

Department of Education – SOCCSKSARGEN

Learning Resource Management System (LRMS)

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893

Email Address: region12@deped.gov.ph