Business Academic Skills

Session 8
Presentation preparation

Lecturer: Anna Loseva

anna.loseva@westernsydney.edu.vn
Today we will...
● Discuss what makes a presentation successful
● Interview our classmates for audience analysis
● Organize our knowledge about presentation structure
and preparation process
● Practice building a presentation outline
TO-DO LIST for Session 9, Part 1
❖ READ for QUIZ: Unistep Chapter 11 (very short!); Braun et al. Modules 4
and 5
❖ Individual project report: DRAFT (link in the spreadsheet, allow
comments for “anyone with the link” for in-class peer feedback workshop).
Use the template shared in Session 7.
Your draft document should include:
(a) Your report topic (PROBLEM that needs to be solved should be
clear!)
(b) Detailed IMPROVED PAIBOC analysis for your report
(c) Main report sections (=body) with the draft of their content
 TO-DO LIST for Session 9, Part 2
❖ HW8 (individual submission): Three-column research notes
As you work on your report draft, create a three-column note table with your research notes on
the sources that you have read/want to use for your individual project. Include at least 3 sources
in this HW assignment.
Your document should include:
1) The topic of your report
2) APA formatted references for each source
3) Three columns of research notes
4) For each piece of research, state in the table which section of the report this information may/will
be used in (description, context, causes, solutions)
5) Required word count of HW8: minimum 450 words (excluding references and description of
assignment)

To help you organize and present your three-column notes, turn to Unistep:
- p.123 - content of the three columns (WHERE? WHAT? SO WHAT?)
- p.124-125 - example
- p.215-219 - further, more detailed and analytical example
 How does
PUBLIC SPEAKING
make you feel
on the scale of a cat?
Team discussion. Remember NOSTUESO!
Create a table in your presentation outline document and
take notes!
What makes a successful presentation? Use your ideas based on HW7 and make 2 lists.
Things we can do BEFORE (planning) Things we can do DURING (delivery)
1. Divide the time among members 1. Eye contact
2. Rehearse (individually AND in group)
2. Have greeting
3. COMPREHEND the content!
4. Make slides with clear content, but only key 3. Use body language
ideas 4. Make use of room space
5. * prepare Qs and answers!
6. Research your audience
5. Speak clearly (pronunciation)
7. Prepare the script 6. BE CONFIDENT! → HOW???
8. Check the facility and the tech 7. Support teammates
9. Get feedback
10. Research the topic and find suitable 8. Connect with the audience
info - but not too much! 9. Interact with the slides
11. Outline the main points
INFORMATIVE vs PERSUASIVE
Informative type 1: Tools & Mechanisms
Informative type 2: Process & Procedure
Informative type 3: Incidents
Informative type 4: Ideas
 ❖ Tools & Mechanisms

Which of the 4
types is ❖ Process & Procedure
YOUR group
presentation? ❖ Incidents

❖ Ideas
The audience of your
group presentation is…
Audience analysis:
❖ To give suitable info to the
audience (what they are
looking or want or need)

WHY?
❖ To adjust language & format

❖ Meet them where

they are!
 ❖ What they want/need to
Audience analysis: know; interests

WHAT do we need
to know? ❖ Current knowledge about
your topic

❖ Personality
info/demographic factors:
age, gender, occupation,
social status, financial status
Audience analysis interviews
STEP 1:
In your teams, make brief notes to present your
idea to other groups
STEP 2:
Select the team representative
(a.k.a. the interviewer)
Interview another team.
Note down their answers.

Interview rounds
are timed by Anna.
Discuss the audience analysis results with
your team!
Save the interview results for HW!
PRESENTATION OUTLINE
 Building a STEP 1: Create a
PURPOSE statement.

presentation STEP 2: Formulate

your CENTRAL idea.
outline STEP 3: Organize your
MAIN points.
 STEP 1: ● It is a complete
Create your specific sentence.
● It contains one idea
purpose statement only.

= what you want your ● It uses

audience to have measurable/
accomplished by the end
of the presentation.
ACTION
Only for you! verbs.
 By the end of our presentation, the
audience will be able to <DO WHAT?>
Presentation topic: How can gender equality in the workplace be achieved?

GOOD EXAMPLE BAD EXAMPLE

By the end of our By the end of our

presentation, the audience presentation, the audience
will be able to list 3 ways to will be able to understand
bring gender equality to the more about different ways to
workplace. bring gender equality to the
workplace.
Use BLOOM’s TAXONOMY verbs to help you

Image source: https://teaching.charlotte.edu/

 ● It is a complete sentence, and
never a question.
STEP 2: ● It contains one idea only.

Formulate your ● It has a subject (who or what

central idea the speech is about) and a focus

(specific, key emphasis about
= the essence of the the subject).
presentation
● It is stated in the intro and
repeated in the conclusion of
your presentation.
1. Making spaghetti is an easy process.
2. Gender equality can be achieved through some
actions of the company managers.
Let’s practice: Turn this question into an appropriate central idea.

How can you become a better student? →

Becoming a better student requires
responsibility.
Bbecoming a better student requires
3 specific soft skills.
 ● Express points in
complete sentences
STEP 3: ● One point = one key
Develop and organize idea
your main points ● Check that all points
develop the central
to help your audience follow
along idea
● State points in parallel
grammar structure
1. Each point is a complete sentence
2. Each point focuses on 1 specific idea
3. Each point develops and explains the central idea
4. Parallel grammar structure is used
Presentation structure
Introduction
❏ Generates interest by attention-grabbers a.k.a.
HOOKS (startling facts, stories, questions, quotes,
images, references to the audience/presentation
occasion, humour)
❏ Offers clear benefits for the audience/need for
information (why is this worth our time?)
❏ States the central idea
❏ Previews main points
 Introduction flow
(example):
Hook: Show an image of a sad hungry student in
their dormitory room. Too much work to do, no time
to cook…
Need for info: “If this is familiar to you, you can
understand the importance of making an easy meal
for yourself and your friends. Students like us need to
know more recipes to fix a quick dinner to save time
and energy for studies!”
Central idea: “We argue that making spaghetti is an
easy process.”
Main points: “Indeed, it requires only X easy
steps:......”
Body
❏ Develops main points with verbal & visual support
❏ → Use 3-4 main points max in your BAS presentation
❏ Uses transition and signposting language (transition in
content & speakers)
Conclusion
❏ Restates central idea
❏ Summarizes main points
❏ Has a meaningful, impactful
closure!
Presentation prep:
PRACTICE
CONTEXT:
You need to give a
presentation about
Vietnamese food.

Image source: https://www.rainforestcruises.com/

Your audience is foreign
tourists in Vietnam.
 Presentation prep:
PRACTICE
Work with your team to
create a draft outline
for your imaginary
presentation.
Your specific, GOOD
PURPOSE statement Image source: https://www.rainforestcruises.com/

is provided!
3 presentations topics
TOPIC #1: Making spring rolls.

TOPIC #2: The cuisine of the northern, southern and central Vietnam.

TOPIC #3: The symbolism of traditional Tet dishes.

Group 1
Purpose Statement #1: By the end of this presentation, the audience will be able to list the steps of making spring rolls.

Central idea: Making spring rolls is a fun and rewarding experience.

Main points:
1) Put the toppings in a rice paper.
2) Roll and frie in a high temperature
3) Serve on a plate and enjoy with dipping sauce or chilli sauce.
Hook that can be used to start the presentation (to use in the intro):
Have you ever try to make your own spring rolls ?
Audience benefits/need for information (1 sentence to say in the intro):
Widening cooking knowledge and promote Vietnamese traditional food.
Group 3
Purpose Statement #1: By the end of this presentation, the audience will be able to list the steps of making spring rolls.

Central idea: Making spring rolls is not difficult.

Main points:
(1) Prepare ingredients for making spring rolls
(2) Put the ingredients together on the rice paper
(3) Fry it in oil
Hook that can be used to start the presentation (to use in the intro):
Have you ever tried the rolls in spring? Join us to know how to make a “spring rolls”
Audience benefits/need for information (1 sentence to say in the intro):
<Know how to make spring rolls in 3 steps>
Group 5
Purpose Statement #3: By the end of this presentation, the audience will be able to explain the
symbolism of traditional Tet dishes.
Central idea: Traditional Tet dishes in Vietnamese reflect cultural values.

Main points:

(1) Banh chung reflects the earth and its connection to human prosperity.
(2) Boiled chicken reflects the completeness and prosperity of a family.
(3) The Five Fruit Tray reflects people’s remembrance of and appreciation for their ancestors.

Hook that can be used to start the presentation (to use in the intro):

Have you ever wondered why Banh chung, Boiled chicken, and Five fruit tray are always appear in
Vietnamese families’ meals during Tet?

Audience benefits/need for information (1 sentence to say in the intro):

By the end of this presentation, the audience can list 3 main traditional Tet dishes, allowing for a greater
appreciation of Vietnamese traditions and customs.
 Assessment criteria for this presentation will include:
GROUP points (10/15):

❏ Content, Structure & Organization

❏ Visuals & Design
INDIVIDUAL points (5/15):

❏ Delivery
 Looking ahead to Session 10:

● Presentation REHEARSAL (with slides)

● HW9: Presentation outline submission on Canvas (Anna’s
template)
TO-DO LIST for Session 10
❖ HW9 (group submission): Group presentation outline

Submit a link to a Google document with the detailed

outline of your group presentation. Use this template
for this HW.
Enable commenting for Anna to receive feedback in
your file.
 Thank you
and
see you next week!
anna.loseva@westernsydney.edu.vn