Unit1:Digital Documentation(Advanced)

Chapter1: Create and apply Styles in a document

1.Which of the following features in LibreOffice Writer is/are used to create the given
document?
(a) Page borders
( b) Envelope
(c) Picture from File
( d) Indexes and Tables

2. Styles menu (from sidebar) in Writer provide options to work on

(a) Paragraph Styles
( b) Frame Styles
(c) Page Styles
(d) All of the above

3. What is style template in LibreOffice Writer?

(a) Pre-determined form and mode of document file
(b) One kind of model style
(c) One type of document
(d) Cluster of documents in Writer

4. Which of the following gives the status of your document like page numbers, number of
pages?
(a) Status bar
(b) Standard toolbar
(c) Formatting
(d) Title bar

5. Which of the following can be used to access a style menu?

(a) F11 function key
(b) Sidebar Menu
(c) Formatting toolbar
(d) All of these

B. Fill in the blanks

1. A Styles is a collection of different formats
2. Styles are especially handy in Libreoffice.
3. Proper use of styles improves consistency in a document
4. The first five buttons at the top of the Styles window select the category of styles.
5. Using predefined Heading style creates Bookmark in the document.
6. On opening a new file default Style is used for formatting the document.
7. In page layout documents, you can arrange objects like text boxes and graphics.
8. Character styles are often integrated in paragraph Style.
9.fill format mode allows to apply style at different places in the document.
10. Predefined Style cannot be updated by Drag and Drop method

C. Short answer questions

1. What do you understand by styles in LibreOffice writer document?
Ans- A style is a collection of all formatting information, which you want to save and then
apply on the document.

2. Write advantages of using Style over manual formatting, for designing a document.
OR
What are Styles? What are the advantages of using styles?
Ans. A style is a set of formats that you can apply to selected pages, text, frames, and other
elements in your document to quickly change their appearance.
Advantages of using styles are:
Styles help us to apply consistent formatting to the documents.
Using styles we can easily change the existing format.
Styles makes major formatting changes simple.

3. What are the different categories of style in LibreOffice writer document?

Ans-Page style
Paragraph style
Frame style
Character style
List style
Table style

4. Write down the steps to update a style.

Ans- Step 1. Select the page/paragraph to be modified.
Step 2. Format the selected portion as per the requirement.
Step 3. Go to Style menu, and click on the button to update.
Step 4. Using Style Action button, click on Updated Selected Style.

5. What do you understand by custom styles in LibreOffice writer?

Ans- a collection of all formatting information, which you want to save and then apply on the
document.
7. Give two examples, where instead of Style, using manual formatting will be
beneficial.
Ans-only a small part of document needs to format.
-We are using character styles which allows to change the appearance of a part of paragraph
without affecting the other parts

8. Give one situation, in which you will prefer to use Fill Format for styling your
document.
Ans- I will use to prefer Fill format mode when I want to apply the same formatting to
different texts scattered in the document.

9. Write steps to load style(s) from a template.

Step 1. Select Load Style from dropdown menu in style and formatting window
Step 2. From categories choose the desired category and select the template
Step 3.click OK

Chapter2: Working with Images

1. The text or image which appears faintly in the background of a page is called
_________________.
(a) Water mark
(b) Trade mark
(c) Copyright
(d) Embossing

2. JPG or JPEG in image format stands for _________________.

(a) Joint Photographic Experts Group
(b) Joint Picture Experts Group
(c) Joint Photographic Experts Graph
(d) Joint Photographic Experts General

3. In Drawing Object Properties toolbar, Grouping options provided are

_________________.
(a) Exit Group
(b) Ungroup
(c) Enter Group
(d) All of these

4. Which of the following is not the correct file extension for an image file?
(a) GIF
(b) JPEG
(c) Odt
(d) PNG

5. Image toolbar does not provide a tool for _________________.

(a) filtering
(b) cropping
(c) copying
(d) flipping

B. Fill in the blanks

1. Crop tool cuts off non-desirable part of the image.
2. To change both brightness and contrast of the image Smooth and Sharpen tool can be
used.
3. To simulate the effect of time on picture Aging tool is used.
4.Send to back place image at the bottom of all objects.
5. An image can be deleted by selecting it and pressing DELETE key.
6. In drawing tools, basic shapes list provide 24 shapes.
7. Anchor act as reference point for a drawing.
8. There are three options for aligning an image horizontally.
9. The rotate handles of image are used for rotating it.
10. Changing properties of an object before creation, retain them throughout the session.

C. Short answer type questions

1. What is a digital image? How can you create one?
Ans-A picture is a digital image or a representation of image in finite set of digital values 0 or
1, known as pixels. These are stored in various types of graphics files with the file extension,
such as GIF, JPG, JPEG, PNG, BMP, etc.
Digital images can be created using a digital camera, scanner etc. For example, you can take
a photo with a digital camera, and transfer it in a computer to use as an image.

2. Write steps to insert an image from the gallery using Drag and Drop method.
Ans-Step 1. Open the document to insert an image in LibreOffice Writer.
Step 2. Open a file browser window (Win+E) and select the image file to be inserted. Step 3.
Drag the image into the document
Step 4. Drop it, where you want it to appear in the document

3. How is resizing of image different from cropping it?

Ans- Resizing is the process of reducing or enlarging the size of the image.Cropping iscuts
off non-desirable part of the image.
4. What are the tools available in drawing toolbar? Describe any five tools.
Ans-There are many tools available in drawing toolbar some of them are explained below.
1. Basic shapes: This tool help us to draw the square, rectangle, triangle etc.
2. Symbol shapes: this tool help us to draw cloud, moon, smiley face etc.
3. Stars and banners: This tool help us to draw various types of stars like four point star,
five point star etc.
4. Line and arrows: This tool help us to draw line ends with arrow, line with arrow/circle,
line with arrow/square etc.
5. Insert line: This tool help us to draw a straight line by holding shift key and drag.

5.How is linking of an image different from embedding? Give a situation in which you
would prefer to link an image.
Ans-

6. Write steps to change properties for drawing objects.

7. What are the benefits and drawbacks of grouping drawing objects?
Ans- Benifits of grouping drawing objects-
Grouping allows multiple shapes to be treated as a single entity and making it easier to
move, resize, or apply changes simultaneously.

Drawbacks of grouping drawing objects are:

Making changes to a single part of a grouped object can be time-consuming as they may
require ungrouping, modifying, and then regrouping.

8. Describe any two tools from Drawing Object Properties toolbar.

Ans-Two tools from Drawing Object Properties toolbar
1. Line color: This tool allows us to select the color of the line of selected drawing
object.
2. Line Thickness: This tool allows us to select the thickness for the line of a selected
drawing object.

9. Write steps to insert an image in a basic drawing shape.

Ans-Steps to insert an image ina a basic drawing shape are:
1. Place the cursor in the document where you want the drawing to be placed.
2. Select any basic shape from the drawing toolbar
3. Click-and –drag to create the drawing object in the document.
4. Release the mouse button to finish drawing.

10. Write factors controlling positioning of an image in a document.

Ans- Positioning of an image is controlled by four settings.
(i) Arrangement
(ii) Anchoring
(iii) Alignment
(iv) Text Wrapping
Arrangement -
In Overlapping objects arrangement determines the position of the current drawing with
respect to other drawings or text.
Anchoring-
It acts as a reference point for image or drawing. Anchoring allows an image to retain its
position to a page, paragraph, character or frame
Alignment –
It allows the vertical or horizontal placement of the image with respect to its anchor.
Text Wrapping –
It allows the placement of image in relation to text.
 Chapter3: Advanced features of Writer

A. Multiple choice questions

1. Which of the following is NOT true about Table of Contents, Index or Bibliography dialog
box?
(a) It has four tabs
(b) On the Type tab, by default, the checkbox for Protected against Manual Changes option
will be selected.
(c) The Styles tab contains options to change the background colour.
(d) None of the above

2. Which of the following tabs is by default active when the Table of Contents, Entries or
Bibliography dialog box is opened?
(a) Entries (b) Background
(c) Styles (d) Type

3. Which of the following tabs contains options to set styles for various entries in the ToC?
(a) Entries (b) Background
(c) Styles (d) Type

4. Which of the following can be added in the background of Table of Contents in

LibreOffice Writer?
(a) Color (b) Graphic
(c) Both a and b (d) Neither a nor b

5. Which of the following is NOT true about templates?

(a) The styles and formatting features can be reused.
(b) LibreOffice provides online templates
(c) We cannot create our own templates.
(d) None of the above.

6. Which of the following is the shortcut key to open the Templates dialog box?
(a) Ctrl+Alt+N (b) Shift+Ctrl+N
(c) Ctrl+Alt+T (d) Shift+Alt+T

7. Which of the following buttons, in the Templates dialog box, will be clicked to save a
template displayed in the list of templates?
(a) Export (b) Import
(c) Move (d) None of the above
8. Which of the following is the shortcut key to select heentire document?
(a) Ctrl+S (b) Ctrl+A
(c) Ctrl+D (d) Ctrl+B

9. Which of the following is the correct sequence of options to open the Templates dialog
box?
(a) File > Manage Templates > Templates
(b) File > Templates > Manage Templates
(c) Insert > Templates >Manage Templates
(d) Insert > Manage Templates > Templates

10. Which of the following is true about Track Changes feature of Writer?
(a) You cannot record a change made in the document.
(b) A comment of a particular author only can be deleted
(c) Any change made to the document is permanent.
(d) None of the above

11. Which of the following menus contains the Track Changes option?
(a) File (b) Edit
(c) View (d) Insert

12. Which of the following is the shortcut key to start recording the changes being made in
the document?
(a) Ctrl+Shift+C. (b) Alt+Shift+C
(c) Ctrl+Alt+C (d) Shift+C+F2

B. Fill in the blanks

1. To navigate to the topic from the ToC, press Ctrl key while clicking the mouse button on
that topic.
2. To remove the applied paragraph styling in the ToC, select the outline level in the Levels
list box, and then click the Default button.
3. If the checkbox for Protected Against Manual Changes option is selected,theToC is
protected from any accidental change.
4. To update the ToC manually, right click and select Update Index option from the pop up
menu.
5. The Columns tab contains options to set the number ofcolumns that we want to have in
our ToC.
6. A Template is a preset layout that helps us to create professional and formal documents
easily.
7. The default template in Writer is Blank Document template.
8. To find the template that is being used in the current document, select Properties option
from the File menu.
9. The Browse Online Templates button is clicked in Template dialog box to view online
templates.
10. The Track Changes feature of Writer offers us an alternative method to keep a record of
all the changes made in the original document.
11. The shortcut key to start recording the changes is Ctrl+Shift+C.
12. After the Track Changes feature is ON, the added characters are shown as coloured text.

C. State whether the given statements are True or False

1. The topics in Table of Contents are hyperlinked.-True
2. The Table of Contents in LibreOffice Writer can be updated automatically.False
3. TABLE of Contents can be inserted even if the section headings are not styled.False
4. Once a ToC is created, it cannot be edited.False
5. We cannot add a graphic as a background of ToC.False
6. A single template can be used for multiple documents.True
7. A template cannot contain graphics.False
8. All documents in Writer are based upon templates.True
9. The online templates cannot be added to the list of templates in the templates dialog
box.False
10. A template once created can be edited again and again.True
11. The changes recorded have to be accepted by the original author.False
12. We can delete the comments added in a document by the user.False

D. Answer the following questions

1. What is the need of table of contents?
Ans-Table of Contents, allows to insert an automated table of contents in a document. The
entries or contents of this table are automatically taken from the headings and sub headings
of the document.

2. What will happen if the ‘Protected Against ManualChanges’ option is not selected in
the Type tab of Table of Contents, Index or Bibliography dialog box?
Ans-This protects the ToC from any accidental change. If this box is unchecked, then the
contents of ToC can be changed directly on the document page, just like any other text on
the document.
3. Name the five tabs present in the Table of Contents, Index or Bibliography dialog
box.
Ans-Type Tab,EntriesTab,StylesTab,ColumnsTab,Background Tab

4. What do you mean by customization of ToC?

Ans-customization of ToC means to edit the table of content in various ways using different
tabs.

5. How headings and sub-headings of a document differentiated in ToC?

Ans-headings and sub-headings of a document differentiated in ToC by applying different
levels of heading styles to the topic and subtopic.

6. Define a template.
Ans-A template is a preset layout that helps to create professional and/or formal documents
easily.

7. Give any one advantage of using a template for your document.

Ans- It maintains the consistency of the documents as well as saves our time.

8. What is the difference between importing and exporting a template?

Ans-Once a template is downloaded and saved in any file or folder, it is possible to import it
so that it is visible in the list of templates in the Templates dialog box

9. Name any two categories of templates.

Ans-Business correspondenc, MediaWiki, Presentations

10. When is exporting of templates useful? Give any one reason.

Ans-Exporting the template is a useful feature for sharing the templates with multiple users

11. What is the difference between Accept Track Change and Accept All Tracked
Changes buttons?
Ans-Accept Track Changes – Once the editing is done, the original author may accept the
change made to the document by clicking
Accept All Track Changes button will accept all the changes made to the document.
 Communication Skill-II

1. List the different types of verbal communication. Include examples for each verbal
communication type.
Answer:
(i) Face-to-Face Communication: Direct communication between individuals who are
physically present in the same location.
Example: Conversations between friends at a coffee shop.
(ii) Telephone Communication: Communication conducted over the phone, allowing for real-
time conversation between individuals who may be geographically distant.
Example: Calling a family member to catch up on news,
(iii) Video Communication: Communication using video technology, enabling individuals to
see and hear each other in real-time.
Example: Participating in a video conference call with colleagues from different offices.

2.Write down the common communication barriers you may come across when you
move to a new city or country.
Answer:

1. Language Barrier: If the primary language spoken in the new city or country is different
from your native language, you may encounter difficulties in understanding and
expressing yourself effectively.
2. Cultural Differences: Differences in cultural norms, customs, gestures, and
communication styles can lead to misunderstandings and misinterpretations during
interactions with locals.
3. Accent and Dialect: Even if you speak the same language as the locals, differences in
accent, dialect, slang, and pronunciation may pose challenges in understanding and
being understood.
4. Non-Verbal Communication: Non-verbal cues such as body language, facial
expressions, gestures, and eye contact may vary across cultures, leading to
misunderstandings or misinterpretations of intentions and emotions.
5. Social Etiquette: Unfamiliarity with social norms, etiquettes, and taboos in the new
environment can result in unintentional breaches of etiquette and social faux pas
during interactions with others.

3. Define verbal communication.

Answer:
Verbal communication means communication through spoken and written words. It
implies use of words which make up a language.
4. What do you understand by feedback?
Answer:
It is the receiver’s response to the message, which enables the sender to evaluate the
effectiveness of the message sent.

5. Describe the term descriptive feedback.

Answer:
Descriptive feedback can be written, oral or may even be the response of students to a
question while they are working. It is relevant to the task students are performing, and allows
them to re-focus and improve their mastery of the subject. This form of feedback is most
suited to teacher-student interactions when the students are attending a course taught by
the teacher

6. Which measures must be adopted to overcome the factors causing communication

barriers?
Answer:
Some measures must be adopted to overcome the factors causing communication barriers
and these include:

 Be prepared before communicating the message to the receiver.

 The message should not be communicated fast so sufficient time must be taken to
communicate the message correctly to the receiver.
 It is better to use simplified language with easily understood words and simple ideas.
 There should be mutual respect for each other by the sender and the receiver for a
message to be successfully communicated.

7. Explain the principle of conciseness and correctness in detail.

Answer:
Conciseness: It means communicating what you want to convey in the least possible words
so that there are no unnecessary bits of information in it. A concise communication is both
time-saving as well as cost-saving. It highlights the main message.

Correctness: It implies that there are no grammatical, spelling or punctuation errors in the
communication being sent. The message should also be sent at the correct time.

8. What are the various methods of communication?Describe them in one sentence

each with examples.
Answer:
The various methods of communication are:
  Verbal This is communication through spoken and written words such as making
sounds, using language and changing tone of voice etc.
 Non-verbal It consists various non-verbal cues such as physical movements, gestures,
colours, signs, symbols, body language etc., to express feelings, attitudes or
information.
 Visual It conveys ideas and information in forms that can be seen, such as facial
expressions, personal appearance, gesture, posture, printed picture, sign, signal,
symbol, map, poster etc.

9. In a communication cycle, explain the term ‘medium’. What problems may the
medium create and how?
Answer:
In a communication cycle, the term ‘medium’ means the channel through which the message
is sent.
Some messages are more effective if sent through the medium of being in written form,
others may be more effective if given verbally on the telephone, while some others may be
more effective if sent via the electronic media such as e-mail. The medium may create a
problem such as noise, which may interfere with the communication.
The noise introduced may cause misunderstanding of the message or even disrupt the
message completely so that it is not even received.

10. Describe the three types of barriers to communication in one sentence each with
examples.
Answer:
The three types of barriers to communication are:

 Physical These are environmental factors which prevent or reduce the sending and
receiving of communications, such as physical distance, distracting noises and similar
interferences.
 Personal These cause a psychological distance between people similar to the physical
distance, as they include judgements, emotions and social values of people, which
change or distort the communication.
 Semantic These barriers refer to symbols or visuals used in the message, such as those
related to languages, pictures and actions.
 Self-Management Skills-II

Q.1 What is stress? How many origins can have stress causal?
Ans- Stress can be defined as our emotional, mental, physical and social reaction to any
perceived demands or threats.
Origins of stress: Mental, Physical, Social, Financial.

Q.2 What are physical signs of stress?

Ans- Physical signs which may suggest are: breathlessness, dry mouth, indigestion,
acidity, fatigue, sweaty palms, cold hands and feet, irritation etc.

Q.3 What do you mean by self-management?

Ans- Self-management, also referred to as ‘self-control’, is the ability to control one’s
emotions, thoughts and behavior effectively in different situations.

Q.4 Give any two examples where small amount of stress is helpful.
Ans- Two examples where small amount of stress is helpful are:
1. A fire alarm is intended to cause stress that alerts you to avoid danger.
2. The stress created by a deadline to finish a paper can motivate you to finish it on
time.

Q.5 Write the effects of stress on our life.

Ans- It can harm our emotional and physical health, and limit our ability to function well at
home, in school and within our relationships.

Q.6 What is stress management? What are benefits of stress management?

Ans- Stress management is managing stress by making a plan to be cope effectively
with daily pressure
Benefits of stress management are:
1. We have a joyful life.
2. 2. We will be more energetic and spend quality time with our friends and family
3. We can complete our task on time.

Q.7 Write four signs/symptoms of stress.

Ans- Four symptoms of stress are:
a. Headache
b. Sleeplessness
c. Sadness
d. Excessive worrying
e. Nervousness
Q.8 Name any four stress management techniques.
Ans- four stress management techniques are:
a. Time management
b. Physical exercise and fresh air
c. Healthy diet
d. Holiday with family and friends

Q.9 Write four qualities of those people who work independently.

Ans- Four qualities are:
1. They are self-aware, self-monitored and self-correcting.
2. They take the initiative rather than being told what to do.
3. They have the ability to learn continuously.
4. They recognize their own mistakes

Q.10 What do you mean by emotional intelligence?

Ans- Emotional intelligence is the ability to identify and manage one’s own emotions, as well
as the emotions of others.

Q.11 Write three steps to manage emotional intelligence.

Ans- Thress steps to manage emotional intelligence are:
1. Understand your emotions: observe your behavior and then work on the things
you need to improve
2. Rationalize: Do not take decisions abruptly; be rational in your thinking.
3. Practice: Do meditation and yoga to keep yourself calm.

Q.12 What do you mean by self-awareness?

Ans- Self-awareness means knowing your inner strengths, hidden talents, skills and even
weaknesses.

Q.13 Differentiate betwwen Interests and Abilities.

Abilities Interests
Things that you like to do in your free An acquired or natural capacity
time that makes you happy
Things that are curious to do even if no Enable you to perform a particular task
one asked you to do it. with proficiency

Q.14. What do you mean by Self-motivation?

Ans- Self-motivation is an internal force that pushes us to achieve our goals, feel happy and
improve our quality of life.
Q.15 Write four qualities of self motivated people.
Ans- Four qualities of self-motivated people are:
1. They know what they want from the life
2. They are focused
3. They know what is important for them
4. They are dedicated to fulfill their dreams

Q.16. Write four steps of Self-motivation.

Ans- Four steps of Self0motivation are:
1. Find out your strengths
2. Focus on your goals
3. Develop a plan to achieve your goals.
4. Stay loyal to your goals.

Q.17 What do you mean by Goal and Goal Setting?

Ans-Goals: They are set of dreams with a deadline to get them, for example, saving
pocket money to buy a favourite mobile phone by a particular date.
Goal Setting: It is all about finding and listing your goals and then planning on how to
achieve them.

Q.18 Ravi is using SMART method to set goals. What is SMART stands for?
Ans- SMART stands for:
Specific
Measurable
Achievable
Realistic
Time bound

Q.19 What do you mean by Time management?

Ans- Time management is the ability to plan and control how you spend your day well and
do all that you want to do.

Q.20 Write the four steps for effective Time management.

Ans- Four steps for effective Time management are:
a. Organize: We should plan our day-to-day activities.
b. Priorities: We should make our to-do-list
c. Control: We should have a control over our activities and time.
d. Track: We should identify and note where we have spent our time.
 Unit 2: Electronic Spreadsheet (Advanced) using LibreOfficeCalc
Chapter 4. Analyse Data using Scenarios and Goal Seek

A. Multiple choice questions

1. Which of the following feature is not used for data analysis in spreadsheet?
(a) Consolidating data
(b) Goal Seek
(c) Subtotal
(d) Page layout

2. Which of the following office tool is known for data analysis?

(a) Writer
(b) Calc
(c) Impress
(d) Draw

3. Which of the following operations cannot be performed using LibreOfficeCalc?

(a) Store and manipulate data
(b) Create graphical representation of data
(c) Analysis of data
(d) Mail merge

4. What is the extension of spreadsheet file in Calc?

(a) .odb
(b) .odt
(c) .odg
(d) .ods

5. The default function while using Consolidate is ____________.

(a) Average
(b) Sum
(c) Max
(d) Count

6. Group by is used in _____________ tool to apply summary functions on columns.

(a) Consolidate function
(b) Group and Outline
(c) What-if scenario
(d) Subtotal tool
7. Which tool is used to predict the output while changing the input?
(a) Consolidate function
(b) What-if scenario
(c) Goal seek
(d) Fine and Replace

8. Which of the following is an example for absolute cell referencing?

(a) C5
(b) $C$5
(c) $C
(d) #C

9. _____________ analysis tool works in reverse order, finding input based on the output.
(a) Consolidate function
(b) Goal seek
(c) What-if analysis
(d) Scenario

B. State whether the following statements are True or False

1. Consolidate function is used to combine information from two or more sheets into one.
True
2. Consolidate function cannot be used to view and compare data. False
3. Link to source data is checked updates the target sheet if any changes made in the source
data. True
4. Using subtotal in Calc needs to use filter data for sorting. False
5. Subtotal tool can use only one type of summary function for all columns. False
6. Only one scenario can be created for one sheet. False
7. What-if analysis tool uses one array of cells. False
8. Goal seek analysis tool is used while calculating the output depending on the input. False
9. The output of What-if tool is displayed in the same cell False

C. Fill in the blanks

1. Consolidate function is used to combine information from multiple sheets to summarize
the information.
2. Data can be viewed and compared in a single sheet for identifying trends and
relationships using consolidate function.
3. consolidate function under Data menu can be used to combine information from
multiple sheets into one sheet to compare data.
4. The Subtotal tool in Calc creates the group automatically and applies functions on the
grouped data.
5. What-if scenario is used to explore and compare various alternatives depending on
changing conditions.
6. What-if tool is a planning tool for what-if questions.
7. What-if analysis tool uses two output array of cells, one array contains input values and
the second uses the formula and display.
8. Goal seek helps in finding out the input for the specific output.

D. Answer the following questions

1. Define the terms
(a) Consolidate function
Ans-Consolidate is a function used to combine information from multiple sheets of the
spreadsheet into one place to summarize the information. It is used to view and compare
variety of data in a single spreadsheet for identifying trends and relationships.

(b) What-if analysis

Ans-What-if tool uses Data > Multiple Operations and is a planning tool for what-if
questions. In this, the output is not shown in the same cells, whereas it uses a drop-down list
to display the output depending upon the input.

(c) What-if Scenario

Ans-What-if scenario is a set of values that can be used within the calculations in the
spreadsheet. A name is given to the scenario and several scenarios can be created on the
same sheet.

(d) Goal seek

Ans- To predict the output, we keep on changing all the input values to obtain the desired
output. Goal seek helps in finding out the input for the specific output

2. Give one point of difference between

(a) Subtotal and What-if

Ans- The Subtotal tool in Calc creates the group automatically and applies common
functions like sum, average on the grouped data. One can use any type of summary function
for each column as per the requirement of data analysis.
What-if tool uses Data > Multiple Operations and is a planning tool for what-if questions. In
this, the output is not shown in the same cells, whereas it uses a drop-down list to display
the output depending upon the input.
(b) What-if scenario and What-if tool
Ans- What-if scenario is a set of values that can be used within the calculations in the
spreadsheet. It can be used in the beginning of any project to optimise the output. This tool
is used to predict the output while changing the input and thus one can choose the best
plan.
What-if tool uses Data>Multiple operations and is a planning tool for what-if questions. The
multiple operations tool creates a formula array to display the list of results on a list of values
used in the formula.

3. Give any two advantages of data analysis tools.

Ans- a. It is used to retrieve ,correlate,explore and visualise data to identify patterns,trends
and relationships.
b. It is used in the beginning of any project to optimize the output.
c. It is used to predict the output while changing the inputs which reflects the output
and thus one can choose the best plan of action based on it.

4. Name any two tools for data analysis.

Ans- two tools used for data analysis are-
Subtotal
Solver
Scenario
Goal seek

5. What are the criteria for consolidating sheets?

Ans- the data types must match which you want to consolidate
labels from all the sheets which are used for consolidating must be same
Enter the first column as the primary column on the basis of which the data is to be
consolidated

6. Which tool is used to create an outline for the selected data?

Ans- Group and Outline tool is used to create a selected data.

Ch.5 Using Macros in Spreadsheet

A. Multiple choice questions
1. Macro Recordings can be enabled from the ________ option in the menu bar.
(a) Sheet
(b) Data
(c) Tools
(d) Window.
2. Which of the following is an valid Macro Name?
(a) 1formatword
(b) format word
(c) format*word
(d) Format_word.

3. Which of the following Libraries contains modules with prerecorded macros and
should not be changed?
(a) My Macros
(b) LibreOfficeMacros
(c) Untitled1
(d) Test.

4. Identify which of the following is a programming Language?

(a) Calc
(b) BASIC
(c) Writer
(d) Macro.
5. The Module can be executed from the IDE by pressing _________________.
(a) F3
(b) F4
(c) F5
(d) F6

6. Which of the following is the default name of the Macro _______________.

(a) Default
(b) Main
(c) Macro1
(d) Main_Macro

B. Fill in the blanks

1.Standard library is automatically loaded when the document is opened.
2. IDE stands for Integrated Development Environment
3. Macro as a function is capable of accepting arguments/values and returning a
result/value
4. Macro Organizer allows us to add, delete a module.
5. The code of macro begins with Sub followed by the name of the macro and ends with End
Sub.
6. By default a macro is saved in the Standard Library.
C. State whether the following statements are True or False
1. Macro is a group of instructions executing a single instruction. False
2. Once created, Macro can be used any number of times. True
3. By default, the Macro recording feature is turned on. False
4. It is not possible to stop recording of a Macro. False
5. Every Macro should be given a unique name. True
6. A macro once created can be edited later. True

D. Answer the following questions

1. What is a Macro? List any two real life situations where they can be used.
Ans- A macro is a single instruction that executes a set of instructions. These set of
instructions can be a sequence of commands or keystrokes that can be used for any number
of times later.Macro helps us to automate the repeated tasks that are always performed in
the same way over and over again.
two real life situations where they can be used:
(i) When we have to perform repeated tasks such as typing school name,address,contact
number with a specific formatting.
(ii) When we apply the same formula at a particular cell for different sheets in a workbook.

2. List the actions that are not recorded by a macro.

Ans-The Macro records all the keyboard and mouse actions but the following actions are not
recorded.
• Opening of windows
• Actions carried out in another window than where the recording was started.
• Window switching
• Actions that are not related to the spreadsheet contents. For example, changes made in the
Options dialog, macro organizer, customizing.
• Selections are recorded only if they are done by using the keyboard (cursor traveling), but
not when the mouse is used.
• The macro recorder works only in Calc and Writer.

3. How is LibreOffice Macros Library different from my Macros?

Ans- LibreOffice Macros library is provided by LibreOffice and contains modules with pre-
recorded macros.It should not be changed.
My Macros contain macros that the user write or add to LibreOffice. It can be changed
according to user requirement.
4. Differentiate between predefined function in Calc and Macros as a function.
Ans-Predefined Functions:Predefined Functions are already defined in LibreOffice Calc. As
these are already created,we just have to use it as and when required.
Macros as a function are user defined functions.Inthis the user creates a macro that performs
the calculations.
We can not do any changes in predefined functions.
Example: Sum(),Average() etc.
Macro as a Function:As, these are created by user, first we have to write a code in
BASIC,then we can use it according to our requirement.
We can do changes in this according to our requirement.
Example: Area(),Address() etc.

5. List the rules that should be kept in mind while naming a macro.
Ans-While naming a Macro, Module or a Library the name should :
• Begin with a letter
• Not contain spaces
• Not contain special characters except for _ (underscore)

6. Give any one advantage of macros.

Ans- *Macros are used to automate the repeated tasks that are always performed in the
same way over and over again.
*Macros are used to perform most of the redundant tasks with relative ease.
*Once a Macro is created, it can be used for any number of times later.

Ch.6 Linking Spreadsheet Data

A. Multiple choice questions
1. Insert Sheet dialog can be invoked from _______________.
(a) sheet
(b) insert
(c) tools
(d) Windows

2. ______________ refers to cell G5 of sheet named My Sheet.

(a) $My Sheet.’G5’
(b) $My Sheet_’G5’
(c) $ ‘MySheet’.G5
(d) $ ‘MySheet’_G5
3. The path of a file has ____________ forward slashes.
(a) four
(b) three
(c) two
(d) one

4. Which of the following feature is used to jump to a different

spreadsheet from the current spreadsheet in LibreOffice
Calc?
(a) Macro
(b) Hyperlink
(c) connect
(d) Copy

B. Fill in the blanks

1. A relative hyperlink stores the location with respect to the current location.
2. While inserting tables from a webpage HTML all selects the entire HTML document.
3. The extension of LibreOffice base is .odb
4. single quotes(‘ ‘)are used to enclose sheet names as there mightbe a space within sheet
names.
5. The From file option of Insert Sheet Dialog box allows toinsert sheet from another file.

C. State whether the following statements are True or False

1. A sheet can only be added before the current sheet.False
2. If ‘sales’ sheet has a reference to ‘cost’ sheet then anychanges made to ‘cost’ sheet will be
reflected in the salessheet as well.True
3. It is not possible to link a sheet as a reference in anothersheet.False
4. We can insert data from a table created on a web page intoa spreadsheet.True
5. A hyperlink once created on a sheet cannot be deleted.False

D. Answer the following questions

1. Name the two ways to link the sheets in a LibreOffice Calc.

Ans- the two ways to link the sheets in a LibreOfficeCalc are:
i. Creating Reference to Other Sheets/document by UsingKeyboard and Mouse
ii. Linking to external data.

2. Differentiate between Relative and Absolute Hyperlink.

Ans-Relative hyperlink-A relative hyperlink stores the location with respect tothe current
location. A relative link will stop working if the start and target locations change relative to
each other. For example: Admin\Downloads\try.ods is a relative hyperlink as it is dependent
on the current location and thus the folder Admin is searched where the active spreadsheet
is being stored.
Absolute hyperlink- Anabsolute hyperlink stores the complete location wherethe file is
stored. An absolute link will stop working if target is moved.
For example: location, absolute hyperlink will not work. For
example:C:\Users\ADMIN\Downloads\try.ods is an absolutelink as it defines the complete
path of the file.

3. Write steps to extract a table from a web page in a spreadsheet.

Ans- Step 1. Open the spreadsheet where external data is to
be inserted.
Step 2. Select the cell to store the first cell of the table
in the external data.
Step 3. Select Sheet > Link to External Data.
Step 4. The External Data dialog box is displayed.Type the URL of the sourcedocument or
select it from the drop-down list ifit is listed and press enter.
Step 5. A dialog box is displayed to select the languagefor import.SelectingAutomatic shows
data in the same language asin the webpage.

4. Write steps to register a data source that is in *.odb format.

Ans- Step 1. Select Tools > Options >LibreOffice Base > Databases.The Options -
LibreOffice
Base-Databases dialog boxappears.
Step 2. Click the New button toopen the Create DatabaseLink dialog box
Step 3. Enter the location of the database file, or clickBrowse to open a file browser and
select the
database file.
Step 4. Type a name to use as the registered name forthe database and click OK. The
database is
added to the list of registered databases

5. State advantages of extracting data from a web page into spreadsheet.

i- Accuracy: Extracting data directly from a web page ensure that the information is up to
date and accurate.
ii-Efficiency: Extracting data automates the process of gathering data from a web page.
iii- Analysis- Ready Data: Extracted data is formatted and organized in a spreadsheet,
making it easy to analyse with functions and features.
iv- Collaboration: It also facilitates organization and collaboration of data.

Ch.7 Share and Review a Spreadsheet

A. Multiple choice questions

1. Sharing allows to edit the spredshheet by
(a) single user
(b) different users simultaneously
(c) one by one users
(d) one after other users
2. Sharing spredsheet feature allows to save the changes in
(a) multiple sheets
(b) user’s sheet
(c) in a same sheet
(d) in different sheet

3. The Recording Changes feature of LibreOfficeCalc provides different ways to record

the changes made by ____________ in the spreadsheet.
(a) one user
(b) other user
(c) the user
(d) one or other users

4. In Calc, the comments are added

(a) automatically
(b) by author
(c) by reviewer
(d) all of above

5. The changes by team members in the spreadsheet can be accepted or rejected by

(a) the team members
(b) any of the user
(c) owner
(d) other users

B. State whether the following statements are True or False

1. Spreadsheet cannot be shared to work with more than one user? False
2. Some of the features becomes unavailable when the spreadsheet is in shared mode. True
3. You can record changes in the spreadsheet when the spreadsheet is opened in shared
mode. False
4. File menu is used to Record changes for the spreadsheet. False
5. You can add a note or suggestion in the spreadsheet using Insert Comment. False
6. Formatting comment can be used to change the font colour of the comment. True

C. Fill in the blanks

1. The title bar of the document shows shared along with the filename for the shared mode
of the spreadsheet.
2. The shared mode spreadsheet allows many users to access and edit the spreadsheet at
the same time.
3. Recording changes automatically turn off the shared mode of a spreadsheet.
4. Click on Edit menu, Track Changes and then select record to record the changes in the
spreadsheet.
5. The border color of the changed cell will be red
6. Comment is used to add notes or suggestions to a cell in a spreadsheet.
7. The comment box can be formatted just like formatting the cell contents.
D. Answer the following questions
1. Define the terms
(a) Sharing Spreadsheet :Sharing a Spreadsheet means to share the same sheet that can be
accessed and modified by more than one user simultaneously. It saves the trouble of
keeping track of multiple copies of the same spreadsheet. Sharing allows working in
collaboration so that everyone can contribute, make changes and view it.
(b) Record changes :This feature of LibreOfficeCalc provides different ways to record the
changes made by one or other users in the spreadsheet. While recording the changes, the
spreadsheet will turn off its shared feature.

2. Write the commands to perform

(a) Sharing Spreadsheet :Tools > Share Spreadsheet

(b) Record changes :Edit > Track Changes > Record.

3. Which menu is used to perform the functions

(a) Track Changes :Edit menu
(b) Saving Spreadsheet : File menu

4. What do you understand by reviewing the changes in the spreadsheet?

Ans-In LibreOfficeCalc,reviewing changers refers to the process of examining edits made to a
spreadsheet that were previously recorded using the “Track Changes” features. In this stage,
the original author will go through the changes to accept or reject to prepare the final
spreadsheet after looking at al the changes made by the team members.

5. Differentiate between Merging and Comparing Spreadsheet.

Ans-Merging Worksheet: sometimes, multiple reviewer return edited version of a worksheet
at the same time. In this case, it may be quicker to review all of these changes at once, rather
than one review at a time. For this purpose, Calc provides the features of merging
worksheets.
Comparing Documents: When sharing worksheets reviewer may forget to record changes
they make. This is not a problem with Calc because Calc can find the changes by comparing
worksheets. In order to compare worksheets you need to have the original worksheet and
the one that is edited.

ICT Skills
Q1. What do you mean by ICT?
Ans. ICT stands for Information and Communication Technology. ICT refers to
all the tools related to storing, recording and sending digital information.

Q2. Differentiate between Hardware and Software ?

Ans.
Hardware -
The physical components that we can see and touch.
Monitor, Keyboard are examples of Hardware
Software -
It is a set of programs/instructions that perform a specific task
MS Paint, MS Word are examples of Software.

Q3. What do you mean by Operating System?

Ans. Operating System : It is a software that act as an interface between the
user and the computer.

Q4. Give two examples of mobile operating system.

Ans. Two examples of mobile operating system :
a. Apple iOS
b. Google Android

Q5. Name two operating systems for laptops or desktop.

Ans. Two operating systems for laptops or desktop are:
a. Ubuntu
b. Microsoft Windows

Q6. Identify me
a. I am a physical part of computer.
b. I am a collection of instruction doing specific task.
c. I am the software that starts working as soon as we switch on a computer.
d. I am an input device used to type text, numbers etc
e. I am a small device that you can use to move, select and open items on your
computer screen.
Ans.
a. Hardware
b. Software
c. Operating System
d. Keyboard
e. Mouse
Q7. Expand BIOS?
Ans. BIOS stands for Basic Input/Output System

Q8. What do you mean by Input device? Give two examples.

Ans. Those devices which are used to feed data/command into the computer
are called Input device. for example Keyboard and Mouse.

Q9. What do you mean by drag and drop?

Ans. Moving an item from one location to another with the help of mouse
button. This is called drag and drop.
Q10. Differentiate between files and folder.
Ans.
File
Folder
A place where information is
stored in computer.
A location where a group of files
can
be stored.
It has a name and extension
both
It has only name.

Q11. Write the extension for the following.

a. A Notepad file
b. A Sound File
c. An image file
Ans. Extensions are
a. .txt
b. .mp3
c. .jpg

Q12. The file name and file name extension are separated by a ________________
Ans. dot ( . )

Q13. Write the steps to create folder on desktop?

Ans. The steps to create folder on desktop are:
1. Right-click on desktop and then choose the ‘New Folder’.
2. Type the name of the folder.

Q14. Write the shortcut command for the following.

a. Cut
b. Copy
c. Paste
d. Undo
e. Redo
f. Select all
Ans. Shortcut commands are:
a. Cut ———– Ctrl + X
b. Copy ———– Ctrl + C
c. Paste ———– Ctrl + V
d. Undo ———– Ctrl + Z
e. Redo ———– Ctrl + Y
f. Select all ———– Ctrl + A

Q15. Write the basic tips for taking care of Laptop/Desktop.

Ans. Basic tips for taking care of Computer are :
1. Avoid eating anything over a keyboard.
2. Wipe the screen with a soft cloth.
3. Avoid eating or drinking near computer.
4. Handle and move your laptop carefully.

Q16. What do you mean by Data Backup?

Ans. Backing up data means to save the information present on your computer
on another device, such as CD/DVD drives or hard disk.

Q17. What do you mean by Spam?

Ans. We get mails from companies who are advertising a product or trying to
attract you to their website. Such mails are called Spam.

Q18. How can you increase the performance of a computer?

Ans. We can increase the performance of a computer by
a. Using an updated Antivirus Software
b. Removing unnecessary files and data, such as temporary files and images.

Q19. ________________ is leakage of information stored in a computer.

Ans. Security break

Q20. What do you mean by Virus?

Ans. Viruses are computer programs that can damage the data and software
programs or steal the information stored on a computer.

Q21. Name two types of Virus.

Ans. Worms and Trojan Horse
Q22. Differentiate between Worms and Trojan Horse.
Ans.
Worms
Trojan
These are viruses that
replicate and
A Trojan Horse seems to be a useful
program
spread to all files once they
attack a computer.
but once it reaches a computer it starts
destroying data.

Q23. What do you mean by Online predators?

Ans. Online Predator: Online predators are people who trap you into
inappropriate relationships.

Q24. Write few tips to protect your data from online theft and viruses.
Ans. Few tips to protect our data from online theft and viruses are:
a. Use passwords to login to your computer:
b. Install Anti-virus and Firewall:
c. Use Data Encryption
d. Give details of your credit card or bank account only on secure sites

Q25. What do you mean by threats to Computer?

Ans. Threats are the ways in which personal information can be leaked from a
computer without our knowing.

Q26. List the various threats to a computer and its data.

Ans. The various threats to a computer and its data are:
1 Virus
2. Phishing
3. Online theft
4. Cyber crime
5. Hacking

Q27. __________________ is stealing of software and using of unlicensed and unauthorized

copies of a computer software.
Ans. Software Piracy
Q28. What is ‘s’ in “https”?
Ans. ‘s’ stands for secure.

Q29. Name the encrypting feature of Windows.

Ans. BitLocker

Q30. List the various types of keys available on Keyboard.

Ans. The various types of keys available on Keyboard are :
a. Control keys
b. Function Keys
c. Alphabet Keys
d. Numeric Keys
e. Navigation Keys

Q31. When the ____________ key is turned ON, it helps to overwrite characters
to the right of the cursor.
Ans. INSERT

Q32. Name two keys available on keyboard which are used to remove typed text
or characters.
Ans. Delete and Backspace

Q33. _________ key helps to move the cursor to the beginning of a new line.
Ans. RETURN or ENTER

Q34. Pressing ______________ key opens the Start menu.

Ans. Windows

Q35. Name any two file extensions.

Ans. Two file extensions are :
a) .txt
b) .doc
c) .jpg
d) .xls
 Unit-3.Database Management System
Ch.8-Introduction to Database Management System

A. Multiple choice questions

1. Which of the following can be considered as an example of a database?
(a) Dictionary
(b) Telephone directory
(c) Marks Register
(d) Newspaper

2. Which of the following is NOT a DBMS?

(a) MS Access
(b) Open Office Base
(c) MS Excel
(d) MySQL

3. DBMS stands for ______________________.

(a) Data and Books Management System
(b) Database Management System
(c) Duplicate Books Management System
(d) Data Management Multi System

4. Which of the following data models sets a relation between the two or more tables?
(a) Relational Data Model
(b) Network Data Model
(c) Hierarchical Data Model
(d) Connection Data Model

5. The details associated with an entity are called ____________.

(a) Table
(b) Attributes
(c) Records
(d) Primary key.

6. A __________ is represented as rows in a table.

(a) field
(b) attribute
(c) record
(d) candidate key
7. In which of the following forms can a data value be represented?
(a) Numeric
(b) Character
(c) Alphanumeric
(d) All of the above

8. Which of the following uniquely identifies a row in a table?

(a) Primary key
(b) Alternate key
(c) Foreign key
(d) Candidate key
9. A ___________is a feature of a database using which we can enter data in a table in an easy
and user friendly manner.
(a) query
(b) report
(c) form
(d) field

10. A _____________ is a question asked from a database.

(a) query
(b) report
(c) form
(d) field

B. State whether the following statements are True or False

1. A database cannot be organised. False
2. Data is the collection of raw facts.True
3. A table can be created without a primary key.False
4. Two tables can be related in a network data model.False
5. MS Access is an example of a database.True

C. Fill in the blanks

1. The raw facts constitutes _____Data________.
2. An _____Entity________ is a real world object about which information is to be stored in a
database
3. The output of a query may be displayed in the form of ___Report_____.
4. The data values for all the fields related to a person or object is called a ____Record_____.
5. All the field values that are eligible to be the primary key are the _____Candidate______
keys for that table.
D. Answer the following questions
1. Define the terms
(a) Database: A database is a collection of logically related data items stored in an
organised manner
(b) Data redundancy : Data redundancy is when multiple copies of the same information
are stored in more than one place at a time.
(c) Report : The report helps us to present the retrieved data in a user friendly,
understandable and formatted manner.

2. Give one point of difference between

(a) Data and Information,
Data Information
The raw facts constitute data. Information is the processed or organised
form of data.

(b) Form and Query,

Forms Query
Form is the user-friendly data entry screen A query is used to retrieve the desired
that allows to entry the data in the table information from the database on some
easily by any user. criteria.

(c) Network and hierarchical data model

Network Data Model Hierarchical Data Model
In Network Data Model, multiple records are In Hierarchical Data Model, the data is
linked to same master file organised into a tree like structure. The data
is stored in the form of linked record.

3. Give any four advantages of a DBMS.

Ans- • Organised Storage – The data in the database is stored in an organised manner, so
that retrieval of the required data is fast and accurate.
• Data Analysis – A database helps in analysis of data based on certain criteria. It is easy to
find out maximum or minimum value, average or mean using a database.
• Data Sharing – If the same data set is required for different applications then the database
can be shared with other applications. Hence using a database means making once and
using it repeatedly for multiple applications.
• Minimal Data Redundancy – In the event of requiring the same data field in several tables
the data field might get repeated in number of tables. This is called as data redundancy. This
can be reduced by using DBMS tools.
4. Consider the table given below and answer the questions that follow
(a) Name the fields in the given table.
Ans- Book_Id, Book Nme, Author Name, Price and Publisher

(b) Which field should be made the primary key?

Ans- Book_Id

(c) Is there any alternate key in the table?

Ans- Book Name field can be an Alternate key in the given table.
(d) How is primary key different from foreign key? Explain with example.
Primary key Foreign key
Primary key is used to identify the record in a A foreign key establishes a relationship
table uniquely between tables by referencing the primary
key of another table.
The field designated as Primary key must It can contain duplicate values.
contain Unique Values
It cannot contain NULL values. It can contain Null Values.
A table can have only one Primary Key A table can have more than one Foreign Key.

Ch.9-Starting with LibreOffice Base

A. Multiple choice questions
1. Which of the following is NOT a type of text data type?
(a) Memo
(b) Varchar
(c) Float
(d) Char

2. A currency data type can only store monetary data that is

in dollars.
(a) True
(b) False
(c) Neither a nor b
(d) Both a and b

3. Which of the following data can a date data type store?

(a) Date
(b) Time
(c) Both date and time
(d) Neither date nor time
4. Which of the following is true about LibreOffice Base?
(a) It is a spreadsheet software
(b) It is free and open source software
(c) It can store only character data
(d) It is a licensed software.

5. Which of the following methods can be used to create a

table in Base?
(a) Using a table wizard
(b) Design View
(c) Both a and b
(d) Neither a nor b

6. The related objects of a database can be seen in ____________

pane of the Base Database window.
(a) Database
(b) Task
(c) Title Bar
(d) Menu Bar

7. Which is the shortcut key to open an existing database?

(a) Ctrl+ D
(b) Ctrl+O
(c) Ctrl+E
(d) Ctrl+F

8. The Design view of Table Creation window in LibreOffice

Base is divided into ______ sections or panes.
(a) 2
(b) 3
(c) 4
(d) 5

9. While entering records in a table, we can move to the next

field by pressing the _________ key.
(a) Tab
(b) Ctrl
(c) Enter
(d) Shift

10. Which of the following is true about primary key of a table?

(a) Every table must have a primary key
(b) The data values in primary key field cannot be duplicated.
(c) A primary key field cannot be left blank
(d) All of the above
B. State whether the following statements are True or False
1. The text data can contain special characters. True
2. Memo data type can be used to store descriptive data.True
3. A Boolean data type can have two or more than two values. True
4. We cannot store audio data in LibreOffice Base. True
5. The properties of a field change according to the data type selected. True
6. Field description may or may not be entered while
designing a table. True

7. is pressed to move to the last record. False

8. appears when the record is being edited.True
9. A table once created in a database cannot be edited. False
10. Sort dialog box can only help to sort data in ascending order. False

C. Fill in the blanks

1. A data type refers to the type of data that will be stored in
that particular field.
2. The _Alphanumericdata is a combination of letters, numbers or special characters.
3. numeric data type can be used to store Aadhar number.
4. TheBoolean data type used to store digitized images.
5. The shortcut key to save a table is Ctrl+S
6. Task Pane on the Base Interface Window displays information about the type of view of
the object in the database.
7. A Key icon appears before the field name indicating that it is a primary key.
8. The data can be entered in a table only in Data view.
9. The black pointing arrow just before the field name in a table is called Record Pointer.
10. The process of arranging the records in particular order on any filed is called Sorting.

D. Answer the given questions

1. Differentiate between:
(a) Memo and Varchar data type
Memo Varchar
Memo is used to store some descriptive data It is used for relatively short entries
It can store more than 255 characters. Memo Varchar stores upto the specified
data type allows to store text data upto length.Number of byes allotted depends on
64,000 characters. the number of characters entered by the user

(b) Number and Decimal data type

Number Decimal
Number data type is used to store integers Decimal data type includes decimal
or whole numbers. places,making it ideal for financial
calculations or any calculation requiring
precision.
(c) Design View and Datasheet view of a table
Design view Datasheet view
The design view allows you to view and The Datasheet view is used to enter the data
modify the structure of your table and to set into the table.
the fied properties

2. Name the menu items present on the Base User Interface.

Ans- File
 Edit
 View
 Insert
 Tools
 Windows
 Help

3. How can we define a primary key in a table?

Ans- every table must have a primarykey that uniquely identifies a record in the table. To
make a particular field as the primary key, place themouse pointer before the field name, say
Event Id in ourabove example and right click. A pop up menu appears.Select the Primary Key
option from popup menuA key iconappears before the field name indicating
that it is a primary key.

4. Write steps to sort the table in descending order of primary key.

Ans- Step 1. Open the Event table in datasheet view and select the field on which you want
to sort.
Step 2. From the tool bar click Sort Ascending icon if the table has to be sorted in ascending
order of selected field.
Step 3. The table will be sorted in the ascending order

5. What is the use of navigation box with respect to tables in a database?

Ans- The navigation box is used to navigate through various records of the table. Navigation
box is present at the bottom of the datasheet window.

Ch.10-Working with Multiple Tables

A. Multiple choice questions
1. Which of the following actions can be performed once thetables are created in a
database?
(a) Add a field in a table
(b) Rename a table
(c) Delete a table
(d) All of the above
2. Which of the following is checked by a DBMS?
(a) Redundancy
(b) Inconsistency
(c) Both (a) and (b)
(d) Neither (a) nor (b)

3. Which of the following is required to set a relationship

between the two tables?
(a) Both the tables must be in different databases
(b) Both the tables must have a common field
(c) Both the tables must have the same name
(d) Both tables must be stored in documents folder only.

4. If a record is added in a master table, which of the following is NOT true for transaction
table
(a) The record in the master table is called the master record
(b) The corresponding record in transaction table can only be entered once.
(c) The record in the transaction table is called the transaction record.
(d) It is possible to add a record in the master table

5. Which type of relationship exists between a student andthe subjects studied by him/her?
(a) One-to-one
(b) One-to-many
(c) Many-to-many
(d) All of the above

6. Consider the following tables. Which type of relationship

can be established between the two tables?
(a) One-to-one
(b) One-to-many
(c) Many-to-many
(d) None of the above

7. Which of the following menus contains the Relationship option?

(a) Edit
(b) File
(c) Tools
(d) View
8. The list of tables to be added is displayed in the __________dialog box in the Relationship
Screen.
(a) Add Tables
(b) Add Databases
(c) Both (a) and (b)
(a) Neither (a) nor (b)

9. In the relationship design screen, the relationship between the two tables is done using
__________ operation.
(a) Click
(b) Double Click
(c) Drag and Drop
(d) Right click

10. Which of the following is NOT an option that can be used to maintain referential integrity
in a database?
(a) No Action
(b) Set NULL
(c) Set Default
(d) Set Value

B. State whether the following statements are True or False

1. Redundancy is preferred in a database.False
2. In a table, a record for a particular entity should notbe repeated.True
3. A single field should always have only one data value.False
4. If a table is edited, the records already entered in itare deleted.False
5. The record in master table should be entered before thecorresponding record is entered
in the transaction table.True
6. In one-to-many relationship, one specific record of themaster table has more than one
corresponding records inthe related transaction table.True
7. The Relationship option is present in the Widows menu.False
8. In a database, the referential integrity is maintained bythe user.False
9. A relationship is always set between the tables based on acommon field.True
10. If the master record is deleted, the transaction records willalways be deleted.False

C. Fill in the blanks

1. A table to be edited is displayed in Design view.
2. The most important prerequisite for setting a relationshipbetween the two tables is that
there must be acommon fieldbetween them.
3. In One-To-One_relationship, one specific record of amaster table has one and only one
corresponding recordin the transaction table.
4. One-To-Manyis one of the most common types ofrelationship between the tables in a
database.
5. A record being entered in a Transaction table must alwaysexist in a Master table.
6. The principle of _Referential Integrityhelps prevent missing databy keeping deleted data
from getting out of synch.
7. Creating _Relationship between tables restricts the userfrom entering invalid data in the
referenced fields.
8. Data integrity is maintained by DBMS.
9. A relationship between customers and products is anexample of Many-to-Many
relationship.
10. The Relationship window is used to set relationships
between the tables.

D. Answer the following questions

1. Give any two advantages of relating a table in a database.
Ans- a) A relationship can help prevent data redundancy.
b) Creating relationships between tables restricts the user from entering invalid data in the
referenced fields.

c)Any updation in the master table is automatically reflected in the transaction tables.
Ans- Relations are set up between the tables to control data redundancy and inconsistency.
This helps in proper maintenance of a database by checking that neither the record are
duplicated nor there is variable data value for a particular field in two or more tables. If you
set up relation between tables, then adding or updating a record in one table reflect the
changes in all the tables.

2. How is redundancy or inconsistency controlled in a database? Explain with an

example.
Ans- Relations are set up between the tables to control data redundancy and inconsistency.
This helps in proper maintenance of a database by checking that neither the records nor
there is variable data value for a particular field in two or more tables. If you set up relations
between tables, then adding or updating a record in one table reflects the changes in all the
related tables.

3. Define referential integrity. Who maintains referential integrity in a database?

Ans- Referential Integrity is used to maintain accuracy and consistency of data in a
relationship. According to the principal of referential integrity, no unmatched foreign key
values should exist in the database.
The referential integrity in a database is maintained by DBMS.
4. Differentiate between one to one relationship and one to many relationship. Give
suitable examples to explain your answer.
Ans-

One-to-One One-to-Many
In this type of relationship, one specific in this type of relationship, one specific
record of a master table has one and only record of the master table has more than
one corresponding record in the transaction one corresponding records in the related
table. transaction table.
For example, the record for Admission_No in For example, one teacher can teach multiple
the master table (Student_Detail) will have students or multiple classes, or one person
only one corresponding record of same value can sell multiple products. So we can say that
of Admission No in the transaction table of there is a one to may relationship between a
Student_ Result. teacher and class or teacher and student or
seller and products

5. Explain many to many relationship with an example.

Ans-In this type of relationship, there will be multiple records in the master table that
correspond to multiple records in the transaction table as well.
For example, a teacher in a school may hold multiple responsibilities such as class teacher, an
activity incharge or examination in-charge. For each responsibility the teacher might be
attached with multiple students. So this type of relationship will be many to many
relationship.

Ch.11- Queries in Base

A. Multiple choice questions
1. Which of the following is refer to asking questions from the database?
(a) Report
(b) Table
(c) Query
(d) Database

2. Which of the following are the ways to design a query?

(a) Wizard
(b) Design View
(c) SQL
(d) All of the above
3. Which is a flexible way to create a query?
(a) Wizard
(b) Design View
(c) Both (a) and (b)
(d) Neither (a) nor (b)

4. Into how many parts is the query design window divided?

(a) One
(b) Two
(c) Three
(d) Four

5. Which of the following is NOT true about queries?

(a) It can be created using multiple tables
(b) Multiple queries can be created in a database
(c) A query can run multiple times
(d) A query once created cannot be edited

6. Which of the following is the shortcut key to run the query?

(a) F3
(b) F4
(c) F5
(d) F6

7. Which of the following functions can be performed on numerical data while designing a
query?
(a) Sum
(b) Minimum
(c) Maximum
(d) All of the above

8. In a Query Design wizard, which of the following buttons is clicked to move a field from
‘Available fields’ list box to ‘Fields in the query‘ list box?
(a) >
(b) < 9
(c) ∨
(d) ∧

9. Which of the following relational operators can be applied to set the criterion while
designing a query in LibreOffice Base?
(a) >
(b) =
(c) !=
(d) All of these

10. Which of the following dialog box is present when the Query Design window is opened
for the first time to design a query?
(a) Add Table
(b) Add Query
(c) Add Table or Query
(d) None of the above

11. Which of the following step is not performed if there is no numerical data to be worked
upon in a query?
(a) Selection of fields
(b) Giving Aliases
(c) Summarizing
(d) Selection of tables

B. State whether the following statements are True or False

1. You can run a query only once False
2. A query cannot be created from multiple tables False
3. The shortcut key to run a query is F5. True
4. LibreOffice Base provides us with two ways to create a query. False
5. A query with numerical data cannot be saved. False
6. By default the query result is not sorted. True
7. A query can be used to display the average value of a numerical field. True
8. While designing a query, the criterion can be set on only one field. False
9. Alias is an alternative name for a field in a query. True
10. In query Design window, the visible check box is selected by default. True
11. A query once created using a wizard can only be edited in the Design view. True

C. Fill in the blanks 1. A Query is a sort of question asked from a database.

2. The result of the query is displayed in Reports form with field names in columns
3. A query can be created in Three ways.
4. The Query Design window is divided into Two sections.
5. The shortcut key to run the query is F5
6. The conditions to filter the records are set in the Criterion row.
7. When a table is selected in a Query wizard, the corresponding fields are displayed in the
Aviailable fields list box.
8. The result of the query can be displayed in Ascending orDescending order of any
particular field of the table.
9. At the most Three search conditions can be given in the query wizard.
10. The last step of the Query wizard displays the entire Overview of the query.
11. The Design view is a more flexible method to create a query.
12. To edit any query, right click on the Query icon of the query that has to be edited.
13. In the Alias row of the Query Design grid, we can type the column heading that will be
displayed instead of field name when we run the query.

D. Answer the given questions

1. Define a query? What is the need of creating a query in a database?
Ans- Query is used to retrieve the data from the database as per your requirement by
providing the desired specifications. Depending upon given specification, the desired record
are searched from the database and then displayed in the desired manner.

2. Rearrange the steps given below so as to create a query using a wizard.

a. Give Alias
b. Select the fields
c. Set the criterion
d. Set the sorting order
e. Give table name

Ans- a.Give table name

b. Select the fields
c. Set the sorting order
d.Set the criterion
e.Give Alias

8. What all information is seen in the overview (last step) of the Query wizard?
Ans- The last step of the Query wizard displays the entire overview of the query
It includes the following:
• Name of the Query – By default, the name of the query is Query_Events by default. If
desired, type the new name in the text box.
• The action to be performed after the wizard finishes – By default Display Query option will
be selected. Click and select the Modify Query radio button if the query has to be edited in
the Design view.
• Complete detail of the query – This section contains a summary about the query that has
been created.
10. Name any four mathematical functions that can be applied to numerical data in a
query.
Ans- Count
Sum
Minimum
Maximum
Average

9. What is the use of Alias row in the Design grid of the Query Design window?
Ans-Alias row is used to display meaningful names in output. An Alias is an alternative name
for a field in a query.the

11. Name the three ways of creating a query in LibreOffice Base?

Ans- A query can be created in three ways.
(i) Using a Wizard
(ii) In Design View
(iii) In SQL view

Ch.12-Forms and Reports

A. Multiple choice questions

1. Which of the following toolbars contains the Label tool?
(a) Standard Toolbar
(b) Forms Controls Toolbar
(c) Records toolbar
(d) Formatting toolbar

2. The Record toolbar has the buttons to move to the

(a) first record
(b) second record
(c) last record
(d) all records
3. Which of the following is NOT true about forms?
(a) It is the front end for data entry
(b) It can contain only text fields
(c) Graphics can be inserted on the form
(d) It can contain only fixed number of records

4. Which of the following keys is pressed to select only textbox

on the form?
(a) Alt
(b) Shift
(c) Ctrl
(d) Tab

5. Which of the following properties in the Properties: Label

Field text box is used to insert a tool-tip on the form?
(a) Tool Text
(b) Help Text
(c) Tool Tip
(d) Help Tip

6. Which of the following objects of LibreOffice Base is used

to display data retrieved from one or more tables in a
presentable manner?
(a) Query
(b) Form
(c) Report
(d) Panel

7. Which of the following values of Date Format property isselected to view a calendar on the
form?
(a) Standard (short)
(b) Standard (long)
(c) Default
(d) Standard (Medium)
8. Which of the following commands on the Forms Controltoolbar is used to toggle between
Design View and Formview?
(a) Design Mode
(b) Toggle Mode
(c) View Mode
(d) Print mode

9. Using which of the following objects in a database, can a

report be generated?
(a) Tables
(b) Queries
(c) Both a and b
(d) Neither a nor b

10. Which of the following components open along with theReport Wizard?
(a) Report Builder
(b) Add Fields dialog box
(c) Both (a) and (b)
(d) Neither (a) nor (b)

B. State whether the following statements are True or False

1. Report is an object of a database but form is not.False
2. We can choose the layout of the form.True
3. We have to add all fields of the table on the form.False
4. There are two ways in which a form can be created.True
5. A report is generated in a separate window.True
6. Once a control is added on to the form, it cannot be repositioned.False
7. The Record toolbar has the button to add a new record.True
8. We can create a report only using a table.False
9. By default, the records in a report are sorted in descendingorder.False
10. We can group data based on a particular field in a report.True
11. A report can have data only in row and column format.False
12. We can insert both date and time of generation of report.True
13. A report once created cannot be edited.False

C. Fill in the blanks

1. A form can be used for Enter and View data.
2. Each field control consists of a labelandField values.
3. A label is a piece of text that specifies the datathat should be entered in the field value
text box.
4. By default the border of the field text value is displayed in3D.
5. A tool tip is a small piece of text that is displayedwhen the mouse pointer is placed on a
particular controlon the form.
6. The default orientation option for a report is landscape.
7. A Layout is the manner in which the labels, fieldvalues, titles etc. will be displayed in the
report.
8. The option to insert date and time in the report is presentin Insert menu.
9. A Report Wizard contains Six steps.
10. A dynamic type of report changes automatically as the fieldvalues in the base table or
query change.

D. Answer the following questions

1. Give one difference between a form and a report.
Ans-
Forms Reports
Forms is the user-friendly data entry screen The Report helps to present the retrieved
that allows to enter the data in the table data in a user friendly, understandable and
easily by any user. formatted manner.

2. What is a field control with respect to forms?

Ans- a form contains field controls arrangedin a presentable and user friendly manner. Each
fieldcontrol consists of a label and the field value text box. A label is a piece of text that
specifies the data that shouldbe entered in the field value text box.

3. Which tool on the Forms Record toolbar is used to inserttext on the form?
Ans-Text box tool is used to insert text on the form.

4. Name the two ways to create a form in LibreOffice Base.

Ans- There are two ways to create a form:
• Using a wizard
• Using the Design View
5. What is the difference between a static and a dynamic report?
Ans-
Static Report Dynamic Report
Static report are the fixed snapshot of data at Dynamic Report Upadated automatically
a specific time based on database changes.
In Static Report, as the field values is the In Dynamic report, as the field values in the
base table or query changes, the report will base table or query changes, the report will
not change automatically also change automatically.
It contains pre-defined set of data. It reflects current state of the database.
It requires manual re-running or editing It gets updated automatically based on user
interaction.
This is not the default type of report This is the default type of report.

6. Write the function of Forms Controls toolbar and Recordstoolbar.

Ans-Form control toolbar: This toolbar contains various controls that can be added to the
form.E.g. Adding a calendar to a date field, Adding text to the form. Adding a new record
using a form.
Record Toolbar: The Record Toolbar contains the navigation control buttons in the extreme
left.With the help of these we can traverse and view the records in the file. As we move from
one record to another, the record number in the record will be visible.

A.State whether the following statements are True or False

1. Entrepreneurs can create jobs in the market. True
2. When many entrepreneurs sell mobile phones in a market, the prices of phones
increase. False
3. Entrepreneurs identify a need in the market and build a product or service for it. True

A. Here are some stories of some entrepreneurs. Tick the option for the quality they
are showing.

1. Ravi’s customer comes to his store and starts shouting at him. He does not get
angry. He listens to what his customer is saying. He is ____________.
(a) hardworking
(c) patient
(b) confident
(d) prying new ideas
2. Susheela decides to sell her company tyres in Sri Lanka. It does not sell and she has a
loss. She apologises to the people who work for her. She says she will plan better next
time. She _______________________.
(a) takes responsibility for her mistakes
(c) does not give up
(b) thinks before making a decision
(d) is creative

B. Tick the correct option for the function that the entrepreneur is doing.

1. Ali has a diamond factory. He pays his employees on the 1st of every month.
(a) Creates a new product
(b) Manages the business
(c) Takes risk

2. Mary buys bulbs for her business from Noida. She learns that bulbs are cheaper in
Faridabad. So, she decides to start buying bulbs from there.
(a) Makes decisions
(b) Divides income
(c) Takes risk

3. Rehnuma has two people who work for her. Every day, she spends one hour with
them to learn about what they’ve done that day.
(a) Creates a new product
B.Subjective question
(b) Divides income
(c) Manages the business

1. List the ways in which an entrepreneur affects a society.

Ans-Entrtprenurship has some positive impact on society such as-
Accentuates economic growth
Fosters Creativity
Stimulates Innovation and Efficiency
Creates Jobs and Employment Opportunities
Solves the problem of the society
Encourages welfare of the society
2. What do you think is the most important function of an entrepreneur? Write
your answer giving suitable examples.
Ans-Risk Taking- It refers to taking responsibility for a loss that may occur due to
unforeseen contingencies in the future. Some common risks entrepreneurs take are
around return on investment, hiring of new employees, working with vendors etc.
Innovation- Entrepreneurs innovate by introducing new concepts, products, services,
design, ideas etc. They introduce something new in any branch of economic activity. In
today’s world, a new business cannot survive and sustain without innovating in some
manner.

3. What is the difference between a misconception and reality? Give an example.

Ans-A myth or a misconception is a false belief or opinion about something.For
example, if we think tall people run faster than short people, we have a misconception. It
is not true it’s a misconception.
Reality-Reality is the state of things as they actually exist, rather than as they may
appear or might be imagined. In other words reality includes everything that is and has
been, whether or not it is observable or comprehensible.

Imp Questions

1. What is the aim of entrepreneurship?

a. Earn a profit
b. Solve customers need innovatively
b. Both a and b
d. None of these

2. Which is not the quality of an enterpreneure?

a. Self-discipline
b. non-risk taking
b. Persistence
d. creative thinking

3. Which of the following is not commercial entrepreneur function?

a. Production and operations
b. finance and accounting
b. Marketing
d. leadership
4. Which of the following are functions of enterpreneurs?
b. promotional functions
a. Entrepreneurial functions
b. Commercial functions
d. all of these

Q.1 What are thw qualities of entrepreneur?

OR
Enlist some values which make an entrepreneur successful?
Ans- Hard work
Optimism
Independence
Energetic
Self Confidence
Perseverance

Q.2 What are the positive impacts of Enterpreneurship on society?

Ans- Accentuates economic growth
Fosters creativity
Stimulates innovation and efficiency
Creates jobs and employment opportunites
Solves the problems of the society
Encourages welfare of the society

Q.3 Write the characteristics of entrepreneurship?

Ans-
Ability to take up risks
Believe in hard work and discipline
Adaptable and flexible to achieve the goals of enhancing quality and customer
satisfaction.
Knowledge of the product and services and their need or demand in the market.
Financial literacy and money management skills.
Effective planning and execution.
Q.4 Saran wants to start his own business. Suggest him at least four functions of
an entrepreneur.
Ans-i-decision making- An entrepreneur must be a good decision taker.His decision can
determine the profit and loss of the company.
ii-Division of income- Income must be divided amongst the different factors of
production. Even if there is a loss ,the income must be divided accordingly.
iii-Management of control- An entrepreneur must possess good managerial skills to
control the activities of the company.
iv- Risk taking and uncertainty- An enterpreneur must have skills to calculate the risk
and strength to face any uncertain situations.

Q.5 Discuss any 4 jobs you can get with entrepreneurship degree.
Ans- Business consultant
Business manager
Sales manager
Research and development

Q.6 What are the advantages or disadvantages of entrepreneurship?

Ans: Advantages-
Independence
Ambition-fulfilment
Excitement
Freedom
Wealth creation
Status
Disadvantages-
Risk
Hard work
Uncertain Income
Problem of finance
Incompetent staff

Q.7 your friend wants to study Enterpreneurship subject but he is confused about
the job opportunities as an entrepreneur.Suggest him the way by which government
and other institutes are encouraging youth to choose entrepreneurship as a career.
Ans- Ministry of Skill Development and Enterpreneurship was set up by the Government
of India in 2014.
Educational institutes are providing courses on entrepreneurship.
Q.8 What are the myths about Enterpreneurship?
Ans- The Myths are-
1. The misconception is that every business idea needs to be unique or special.
A person can take an idea that is already there in the market and do something
different with it.
2. The misconception we have is that a person needs a lot of money to start a
business.
every business does not need a lot of capital to start.
3. A misconception we have is that only a person having a big business is an
entrepreneur.
Most businesses start small. It becomes big with hard work and creativity.
4. A misconception we have is that entrepreneurs are born, not made.

Q.9 Explain types of Enterpreneurship

Ans-Social entrepreneurship: It can be understood as creation of sustainable solutions
for social problems that leds to social change by employing entrepreneurial mindset.
Many social problems are tackled by social enterpreneurs such as low reach of quality
education,health and sanitation, unemployment, child labour etc.
Agricultural Enterpreneurship: Agricultural Enterpreneurship can be defined as being
primarily related to the marketing and production of inputs and products used in
agricultural activities. Farmers have benifited the most with rise in
agriculturealenterprenurship as it has led to low-cost innovations in farming processes.
Women Enterpreneurship: It referred to the entrepreneurial activity led by women,where
women undertake risks,createenterprises,organize factors of production, innovate with
products/services and generate employment opportunities.
Small Scale Enterpreneurship: Small Scale entrepreneurship refers to starting industries
in which manufacturing, trading, providing services, productions are done on a small
scale or micro scale.
Q.10 Enlist any two qualities of Enterpreneur.
Ans-Hard work- in order to be successful,an entrepreneur must be very hardworking.
Successful enterpreneurs adapt to the habit of hard work from a very early stage.
Optimistic- Successful entrepreneur should have a positive approach to life. They should
not be afraid of any adverse situations in business. They should think optimistically
about the future of the business.
Q.11 Explain the Entreprenurial functions.
Ans-Organisation Building and Management: Organisation and management are the
main functions of an entrepreneur.They refer to the bringing together of the various
factors of production. The purpose is to allocate the productive resources in order to
minimize losses and reduce costs in production. All decisions relating to an enterprise
are taken by the entrepreneur.
Risk taking: It refers to taking responsibility for a loss that may occur due to unforeseen
contingencies in the future. Some common risks entrepreneurs take are around return
on investment, hiring of new employees, working with vendors etc.
Innovation: Entrepreneurs innovate by introducing new concepts, products, services,
designs, ideas etc. They introduce something new in any branch of economic activity. In
today’s world, a new business cannot survive and sustain without innovating in some
manner.

Q.12 What are the roles of Entrepreneur?

Ans-Coordinatig role: As entrepreneur has to coordinate the various factors. It involves
selection of the best possible combination of factors.
Innovator’s role: Entrepreneurs as innovators bring new products or sevices to the
market or improve exixting products or services.
Risk aasumption role: A risk is involved in every venture. The economic reward of risk
bearing is profit. Therefor, by assuming risk entrepreneurs contribute to the country.

Unit 4: Maintain Healthy, Safe and Secure Working Environment

Ch.13 Health, Safety and Security at Workplace

A. A. Multiple choice questions

1. Workplace safety is essential in organisation ____________.
(a) to avoide the accident and injury
(b) to increase the productivity
(c) to improve the work environment
(d) All of the above

2. Which of the following is not mandatory to keep the good health of an employee?
(a) Cleanliness
(b) Food court
(c) Clean and fresh air
(d) Clean washroom
3. The security department is not responsible for __________.
(a) personal safety
(b) computer system and equipment safety
(c) electrical safety
(d) personal belongings

4. The proper security procedures will increase ____________.

(a) liabilities
(b) insurance
(c) business revenue
(d) operational charges of the company

5. Which kind of hazards can occur in IT industry?

(a) Biological
(b) Chemical
(c) Physical
(d) Ergonomic

6. Which of the following can cause hazards while using computers?

(a) Poor sitting postures or excessive duration of sitting in one position
(b) Lifting heavy object
(c) Mishandling of tools and equipment
(d) Improper handling of office equipment

7. Which of the following statements is likely to result in an injury to the operator?

(a) Selecting the right tool for the job
(b) Wearing safety goggles or glasses
(c) Using a tool with loose handles
(d) Keeping cutting tools sharp

8. What are the potential cause of hazards at workplace?

(a) Poor ventilation
(b) Poor lighting
(c) Poor housekeeping
(d) All of the above
B. Fill in the blanks
1. Health of an employee is the state of the physical, _____mental____________ and
_______social __________ well being.
2. The work places must be cleaned in the ________ morning _________ before the
people start working.
3. A proper ______ air conditioning ___________ provide clean and cool air at the
workplace.
4. A fresh food cafeteria helps to maintain the ____ health __________ of the employee.
5. The work environment of the organisation must be _______ safe __________ and free
from _________ hazards ________ and ________ risk _________.
6. The proper security procedures will increase the _____ business revenue _______
and will reduce the ______ operational charges _________ of the company.
7. Injuries and illness of the employees is prevented through national policy on
_______ Occupational Health and Safety _____________.
8. Physical hazards occurs due to _____ physical work environment __________.
9. Electrical hazards mostly caused due to coming in direct contact with ______ live
wires___________, or indirect contact through a ______ conductor ___________.
10. Hazards while using computers occurs due to ______ poor sitting postures
___________ or excessive duration of sitting in _______ one position __________.

C. State whether the following statements are True or False

1. The employer and employees are responsible for workplace safety. True
2. Any injury at work should be reported to the supervisor immediately. True
3. No matter how big or small the injury; the injured person should receive medical
attention. True
4. While working with machines and equipment, employees must follow the safety
guidelines set by the company. True
5. Bright light sources behind the display screen can create contrast problems. True
6. Exposure to bright lights and toxic fumes and vapour could damage the mouth
and ears. False
7. The use of personal protective clothing and equipment can control the hazards at
workplace. True
8. Do not throw rubbish daily. True
9. Proper handling of office equipment can result in injuries. False
10. Stress at workplace can cause hazard in today’s organisation. .True
D. Short answer questions

1. Briefly explain the concept of health, safety and security at workplace.

Ans- Health- Health of an employee is the state of the physical, mental and social
well being.
Health of an employee must be in a good condition so that the employees of the
organisation will not suffer from any diseases.Every organisation must provide
healthy and safety working environment for their employees at the workplace.

Safety-Safety at workplace refers to the work environment which is free from any
hazard and risk. A proper safety guidelines must be prepared by the company and it
should be strictly followed.

Security- Security is a kind of freedom from any potential harm. Security ensures the
safety of the people working in the organisation.

2. State the most important reasons for health, safety and security programs in
workplace.
Ans- There are several reasons that can be specified for safety policy as given below.
• It clearly indicates the company’s commitment for their employee’s health and
safety.
• It shows the performance of the business and the safety performance are
compatible with each other.
• It clearly state that the company is not only doing the business for profits but it is
taking care of all its stake holders.
• Injuries and illness of the employees is prevented through such policy.

3. List out the various workplace safety hazards.

Ans- Various workplace safety hazards are:
 Physical Hazards
 Electrical Hazards
 Fire Hazards
 Ergonomic Hazards
 Biological Hazards
4. List out the potential sources of hazards in an organisation.
Ans- Potential sources of hazards in an organization are:
 Hazards using computers
 Handling office equipment
 Stress at work
 Working environment

5. List some of the IT workplace hazards.

Ans- Some of the IT workplace hazards are:
1. poor sitting postures or excessive duration of sitting in one position.
These hazards may result in pain and strain.
2. Making the same movement repetitively can also cause muscle fatigue.
3. Glare from the computer screen can be harmful to the eyes.

6. What are the examples of potential hazards?

Ans- Examples of potential hazards are:
Hazards using Computers - Hazards while using computers include poor sitting
postures or excessive duration of sitting in one position. These hazards may result in
pain and strain.

Handling Office Equipment - Improper handling of office equipment can result in

injuries. For example, sharp-edged equipment if not handled properly, can cause cuts.

Stress at Work- In an organisations, you may encounter various stresscausing

hazards. Long working hours can be stressful and so can aggressive conflicts or
arguments with colleagues.

Working Environment- Potential hazards may include poor ventilation, chairs and
tables of inappropriate height, hard furniture, poor lighting, staff unaware of
emergency procedures, or poor housekeeping.

7. What are the workplace safety rules?

Ans- A) Basic Fire Safety rules:
 Fire escape plans must be installed at proper place.
 Conduct regular drills
 Smoke alarms must be installed at proper intervals.
 Keep workplace a no-smoke zone.
 Maintenance of safety equipment must be taken care of regularly.
 B) Falls and Slips Safety rules

 Keep the moving area clean and clutter free.

 Workplace must be proper ventilated receive light.
 Wear non slippery footwear
 Floors must be clean and dry
 Oil spills, dust must be immediately cleaned.

C) Electrical Safety Rules:

 Electrical equipment used should be approved by a recognised organization.

 Workers should be trained to handle the electric equipment safely
 Damaged and hazardous electrical equipment should be immediately replace
 Heat emanating equipment should be kept away from the electrical
equipment

8. List out different safety guidelines?

Ans- Store all cleaning chemicals in tightly closed containers in separate
cupboards
 Make sure all areas have proper lighting.
 Do not wear loose clothing or jewellery when working with machines
 Never distract the attention of people who are working near a fire or
with some machinery, tools or equipment
 Shut down all machines before leaving for the workplace.
 Do not play with electrical controls or switches.

9. Describe type of emergency with example.

Ans- Various types of emergencies are there and there should be an emergency
management plan to handle the situation of emergencies are as follows:
1. Chemical spills
2. Extreme heat waves
3. Droughts
4. Pandemics
5. Terrorist attack
6. Fire
7. Flood
8. Thunderstorms
9. Leakage of some hazardous gas/chemical
 Ch.14 Workplace Quality Measures
A. Multiple choice questions
1. To provide healthy and safety working environment, every organisation must have
___________________.
(a) Cleanliness
(b) Filtered water
(c) Clean wash-room
(d) All of the above

2. Air pollution is mostly caused by production of the ________ in the surrounding air.
(a) dust
(b) mixture of solid particles
(c) gases
(d) All of above

3. Repetitive use of muscle may feel pain in your ___________.

(a) neck
(b) shoulder
(c) wrist or fingers
(d) All of the above

4. The security department organisation is not responsible for __________________.

(a) other safety
(b) computer system safety
(c) electrical safety
(d) transport safety

5. For an organisation, the proper security procedures will reduce ________________.

(a) liabilities
(b) insurance
(c) business revenue
(d) operational charges of the company

6. Do not wear ________ when working with machines.

(a) jewellery
(b) safety glasses
(c) masks
(d) gloves
 7. Sore lower back is caused due to _________________.
(a) reaching forward frequently
(b) no lumbar support
(c) no upper back support from chair
(d) reaching forward for long periods

8. What should you do with the problem of dry eyes?

(a) Forget to blink
(b) Rest eyes periodically and do simple eye exercises
(c) Do exercise
(d) Blink the eyes
9. If light is coming directly behind or in front of you then you may suffer from
_________________.
(a) eye strain
(b) sore eyes
(c) dry eyes
(d) eye strain and sore eyes

B. State whether the following statements are True or False

1. The work environment of the organisation must be free from hazards and risk.
True
2. Practice a no vehicle day in every week to avoid air pollution. True
3. Applying ergonomics can improve performance and productivity. True
4. Wear rings, watches and necklaces while working on the computer. False
5. Never touch or try repairing any electrical equipment or circuits with wet hands.
True
6. Unplug all power sources and cables from computer while working on computer.
False
7. Occupational overuse syndrome, also known as repetition strain injury. True
8. The work chair must be stable and allow the user to move easily. True
9. Artificial lighting from computer screens can cause sleeping problems. True
10. The keyboard and mouse should not be kept at the same level. False

D. Short answer type questions

 Ch.15 Prevent Accidents and Emergencies
A. Multiple choice questions
1. What are the steps necessary for operating a fire extinguisher?
(a) Identify the safety pin of the fire extinguisher which is generally present in its
handle
(b) Break the seal and pull the safety pin from the handle
(c) Use the fire extinguisher by squeezing the lever
(d) All of the above

2. Which of the following is an examples of ignition sources of open flames?

(a) Gas ovens
(b) Lighters in smoking areas
(c) Welding torches
(d) All of the above
3. In fire classification, all liquid, grease, and gas material comes under
__________________.
(a) Class A material
(b) Class B material
(c) Class C material
(d) Class A material

4. In fire classification, material magnesium, potassium, and sodium comes under

_______________.
(a) Class A material
(b) Class B material
(c) Class C material
(d) Class D material

5. In fire classification, material wood, cloth, and paper comes under ________________.
(a) Class A material
(b) Class B material
(c) Class C material
(d) Class D material

6. In fire classification, electrical material and equipment comes under

____________________.
(a) Class A material
(b) Class B material
(c) Class C material
(d) Class D material

7. When do we use a fire extinguisher?

(a) In case of flood
(b) In case of electric shock
(c) In case of fire
(d) In case of burn injury

8. What is the primary fire emergency telephone number is?

(a) 011
(b) 101
(c) 108
(d) 111
 9. Which of the following contains everything you need to know about evacuating
your facility safely?
(a) Evacuation Diagram
(b) Emergency Action Plan
(c) Employee Directory
(d) Both (a) and (b)

10. The best course of action to take during a medical emergency is to

________________. (a) Begin first aid immediately
(b) Activate the emergency plan for reporting injuries
(c) Notify the person's family about the situation
(d) Both (a) and (b)

B. Fill in the blanks

1. Emergency is a serious or crisis situation that needs_____immediate_____attention
and ___actionm_____.
2. A _____wet floor______ sign will warn people to walk carefully on freshly mopped
floors.
3. _____Watch your steps_______ signs can prevent accidents on a staircase with a
sharp bent or warn against a loose floor tile.
4. The ____coordinator_______ should be responsible to handle evacuation process.
5. Workplace fires are commonly caused by improper storage of
______flammable________ material or ____combustible_____ dust.
6. There should always be an _____emergencyresponse____________ plan for
scheduled electrical maintenance or work.
7. If the victim is breathing and has a heartbeat, give ____firstaid____ for injuries and
treat for shock.
8. A fire extinguisher is a _________cylindricalpressurevessel________ containing an
agent which can be discharged to extinguish a fire.

C. State whether the following statements are True or False

1. The organisation’s policies and guidelines is the best guide to handle emergency.
True
2. If someone is injured, act as per your impulse or gut feeling. False
3. Keep water and food items away from electrical equipment. True
4. Always switch off the electrical circuits. True
5. Always wear protective equipment, such as gloves and shoes. True
6. A fire extinguisher is a protection device used to extinguish fires. True
7. Flammable materials can be placed around an door exit. False
8. You can determine possible evacuation routes from floor plan diagrams posted in
your facility. True

D. Short answer questions

1. What is a workplace emergency?
Ans-A workplace emergency is any sudden, unexpected event that threatens people
or the work environment. These can be fires, medical emergencies, natural disasters,
or security threats. They disrupt operations and require immediate action.

2. How do you protect yourself, your employees, and your business?

Ans- The best way to protect yourself and your organisation is to develop a well-
thought-out emergency action plan to guide the employee in the event of an
emergency.

3. What is an emergency action plan?

Ans-An emergency action plan(EAP) is a written document that outline how to

respond to various emergencies in a specific location. This plan is typically required
by law in workplace, but it’s also a good idea to have one at home, school, or any
place where people gather. The main purpose of an emergency action plan is to keep
everyone safe in an emergency situation. By having a plan in place and knowing what
to do, people can avoid confusion, injury and property damage.

4. What should your emergency action plan include?

Ans- A well-crafted emergency action plan (EAP) guides employees during

emergencies. Here’s what to include:

Identify- workplace hazards and plan for likely threats.

Evacuation- Define clear routes, exits, and assembly points. Assign wardens.

Communication- Establish how emergencies are announced and who communicates

with responders.

Procedure- Outline actions for different emergencies(e.g, fire extinguisher use,first

aid)

Training- Train employees on the EAP and conduct drills

Maintain the Plan- Regularly review, update, and distribute the EAP.
5. How do you develop an evacuation policy and procedures?

Ans- Evacuation is the process of emptying a place in case of an emergency, disaster.

Every organization must have an evacuation policy. All the team Leaders are
responsible for informing about the policy to their employees about it. Proper
attention must be paid whrn the Team Leader is informing you about these details.
Negligence at this time may cost lives.

Organization must have a designated assembly point for emergencies. Ensure that
every employee/worker must know where it is.

A ‘buddy system’ for individuals with special needs or disabilities must be designated.
This system ensures that differently-abled are assited and guided out of the premises
or the mpacted area properly. If you are a buddy to someone, ensure that your
buddy is safe at the assembly point with you.

6. How do you establish evacuation routes and exits?

Ans- • Leave the premises immediately and start moving towards the nearest
emergency exit.

• Guide your customers to the emergency exits.

• If possible, assist the person with disability to move towards the emergency exit.

• You may carry your hand-held belongings, as you move towards the emergency
exit. Do not come back to pick up your belongings unless the area is declared safe.

• Do not use the escalators or elevators (lifts) to avoid overcrowding and getting
trapped, in case there is a power failure. Use the stairs instead.

• Go to the emergency assembly area. Check if any of your colleagues are missing
and immediately inform the person concerned.

7. What are the various types of fire extinguisher and their extinguishing
material?
Ans- types of fire extinguisher:
 Water CO2
 Dry chemical powder
 Carbon dioxide
 Mechanical foam
 ABC dry powder
8. What are the steps for operating a fire extinguisher in case of a fire
emergency.

Ans-Step 1: Identify the safety pin of the fire extinguisher, present in its handle.
Step 2: Break the seal and pull the safety pin from the handle.
Step 3: Use the fire extinguisher by squeezing the lever.
Step 4: Sweep it from side to side

9. Compare the different type of fire extinguisher.

Ans-

10. List the different class of fire.

Ans-Class A
Class B
Class C
Class D

11. List out electrical rescue techniques.

Ans-
 Electrical Rescue Techniques
 Approaching the accident
 Examining the scene
 Hazards and solutions
 High voltage rescue
 First Aid

12. What is the first aid for electrical emergencies?

Ans- First Aid :- A victim may require Cardio-Pulmonary Resuscitation (CPR)

 If the victim is breathing and has a heartbeat, give first aid for injuries and
treat for shock.
  Ensure the victim gets medical care as soon as possible.
 Physician attending the victim must have detailed information to properly
diagnose and care for the victim

Green Skill
Session 1: Sustainable Development
A. Multiple choice questions
Read the questions carefully and circle the letter (a), (b), (c) or (d) that best answers the
question.

1. How many sustainable development goals are given by the United Nations?
(a) 18
(b) 17
(c) 15
(d) 20

2. Choose the option which defines sustainable development.

(a) Taking care of future generations
(b) Taking care of only ourselves
(c) Taking care of ourselves and the future generations
(d) Well-being of all

3. Which organisation has made the Sustainable Development Goals.

(a) United Nations
(b) League of Nations
(c) UNICEF
(d) World Health Organisation

B. Subjective questions
1. What is the meaning of sustainable development?
Ans: Sustainable development is the development that satisfies the needs of the present
without compromising the capacity of future generations, guaranteeing the balance between
economic growth, care for the environment and social well-being.
2. Why do you think the United Nations has made the 17 Sustainable Development
Goals?
Ans: The Sustainable Development Goals (SDGs) are a universal call of action to end poverty,
protect the planet and ensure that all people enjoy peace and prosperity.
The 17 SDGs have been made with the aim to take care of important issues facing
businesses, governments and society.

Session 2: Our Role in Sustainable Development

A. Multiple choice questions
Read the questions carefully and circle the letter (a), (b), (c) or (d) that best answers the
question

1. Which of the following sources of energy is from a renewable source?

(a) Solar energy
(b) Wood
(c) Coals
(d) Petrol
2. Choose the option which is not a sustainable development goal according to United
Nations.
(a) Clean Water and Sanitation
(b) Gender Equality
(c) Population
(d) Reduced Inequalities

B. Subjective questions

1. List some ways in which we can use resources sensibly.

Ans: 1. Reusing paper, glass, plastic, water etc.
2. Taking cloth bags to market.
3. Repair leaking taps and pipes to avoid wasting water.
4. Sort and treat garbage before disposing.

2. Explain the importance of education towards sustainable development.

Ans: Education is the most important factors for sustainable development. Children who have
gone to school will be able to do jobs so that they can take care of themselves and their
families. Education helps us become aware of our role as a responsible citizen.