Grade 10 – IT 402 - NCERT Text Book Chapter End

Solutions for Answer the following questions

Part B: Unit 1 - Digital Documentation
Styles in a Document
Short Answer Type Questions
1. What do you understand by styles in Libre-Office writer document?
A. A style is a set of formats that you can apply to selected pages, text, frames and other elements in
your document to quickly change their appearance when you apply a style, you apply a whole group
of formats at the same time.
2. Write advantages of using Style over manual formatting, for designing a document.
A. Advantages of using style are:
1. Styles help us to apply consistent formatting to the documents.
2. Style make the major formatting changes simple.
3. Using styles we can easily change the existing format.
3. What are the different categories of style in Libre-Office writer document?
A. The following types of styles that can be set in Writer are:
Paragraph Style: Defines how the paragraph will look and appear by setting the features like text
alignment, tab stops, line spacing and borders. Character formatting can also be done.
Character Styles: It is used to set the words or selected text in a paragraph such as the font and size
of text or bold and italic and underline text formats.
Frame Styles: It is used to apply formatting features to graphic and text wrapping, borders,
backgrounds, and columns.
Page Style: It can arrange margins headers and footers, borders and backgrounds including the
sequence needed for printing sheets.
List Style: It used to apply numbering or bullet characters and fonts to numbered or bulleted lists to
make them appear in consistency.
Table Style : Using tables, a large amount of information can be organised and presented effectively.
Table Style category allows to format a table by adding borders, using different text or border
colour(s), aligning text inside the table, having different patterns or text colour.
4. Write down the steps to update a style.
A. To update a style from a selection
a) Open the Style window.
b) In the document, select styled text.
 c) In the Styles window, select the style you want to update by only a single-click.
d) Now click on Update Style from drop down
5. What do you understand by custom styles in Libre-Office Writer?
A. Custom styles are user defined styles. Writer allows creating custom style and saving them for future
use. A user defined style or custom style once created, can be updated at any point of time.
Custom styles can be created using two methods:
a) Selection Method b) Drag and Drop Method
7. Give two examples where instead of Style, using manual formatting will be beneficial.
A. 1. Manual formatting is beneficial when we want to format a small document.
2. If you have a small element in your document with a very specific formatting requirement that won’t
be repeated elsewhere, using manual formatting might be quicker and simpler.
3. Styles are great for basic tables, but for highly customized tables with merged cells, specific shading
patterns or varying borders within the table, manual formatting can offer more control. Creating a style
for every possible table variation might be impractical.
4. If you need a specific visual effect for a small piece of text, like a drop shadow or a specific colour
outline, using manual formatting might be more suitable. Creating a style for such a unique effect might
not be worthwhile for a one-time use. Manual formatting allows for applying these effects directly to
the text without creating a custom style.
8. Give one situation, in which you will prefer to use Fill Format for styling your document.
A. Fill Format mode is useful when we want to apply a style on words present at different locations in
the document.
9. Write steps to load style(s) from a template.
A. Writer allows you to load an existing style from a template or document in to your current document.
Step 1: Select Styles  Load Styles from Template.
Step 2: In the Load Styles dialog box, choose the category of your document.
Step 3: Find and select the desired template to copy styles from.
Step 4: From the same dialog window, also select the options the types of styles to be copied,
such as Text for Paragraphs and Character styles, Frame, Pages or Numbering (List Styles).
Step 5: Click OK and load the styles.
 Images in a Document
Short Answer Type Questions
1. What is a digital image? How can you create one?
A. A picture is a digital image, which is representation of image in finite set of digital values 0 or 1, known
as pixels. These are stored in various types of graphics files with the file extension, such as GIF, JPG,
JPEG, PNG, BMP etc. Digital image can be created using an electronic camera, scanner, or other
imaging device. The digital images created from a scanner may have originally appeared in a
magazine, textbook, portfolio, journal or other source of material. Each sampled digital image enters
the computer as a grid of dots or pixels.
2. Write steps to insert an image from the gallery using Drag and Drop method.
A. To insert an image from the gallery, using Drag and Drop method follow the given steps:
Step 1: Open the document to insert an image in Libre-Office Writer.
Step 2: Open a file browser window (Win + E) and select the file to be inserted.
Step 3: Drag the image into the document.
Step 4: Drop it, where you want it to appear in the document.
3. How is resizing of image different from cropping it?
A. Resizing is the process of reducing or enlarging the size of the image. Cropping means to cut off non-
desirable part of the image. While resizing the image, its size gets changed, but while cropping the
image cuts it.
Resizing Cropping

Changes the overall dimensions of the image. Removes unwanted parts of the image.
Usually maintains the aspect ratio (unless Changes the aspect ratio (unless using a specific
overridden). aspect ratio tool.
May decrease quality when enlarging (adding Maintains the quality of the remaining image
pixels), minimal impact when shrinking. (same quality as that section in original).
Like adjusting the zoom level on a photo. Like cutting out a specific section with scissors.
Focus on a specific element, remove unwanted
Change the image size to fit in a specific space.
background, change composition.

4. What are the tools available in drawing toolbar? Describe any five tools.
A. Drawing tools are used to create pictures (objects), such as Flowchart, Call out box, designs, etc. There
are 24 tools available in Drawing Toolbar such are Select, Basic Shapes, Insert line, Symbol, Lines and
Arrows, Star, Curve, Arrow, Rectangle, Callout, Polygon, Flowchart, Rectangle Rounded, Textbox,
Square, Points, Oval, Font work, Right Angle Triangle, Toggle extrusion.
 Basic Shapes: This tool helps us to draw the basic shapes like square, Rectangle, Triangle etc.,
Symbol Shapes: This tool helps us to draw Moon, Heart, Cloud, Sun etc.
Stars and Banners: This tool helps us to draw various types of stars like 4 Point Star, 5 Point Star, 6
Point Star, 8 Point Star.
Insert Text Box: This tool is used to insert a text box. You can write the text in it.
Insert Line: This tool is used to insert a straight line.
5. How is linking of an image different from embedding?
A. Differences between Linking and Embedding an Image:
Feature Linking an Image Embedding an Image

Storage Location Image file remains in its original Image data is stored within the
location. document
File Size Document size remains smaller. Document size increases with image
size.
Changes to the original image are Changes to the document do not
Image Updates reflected in the linked document. affect the original image or vice
versa.
Broken Links Risk of broken links, if the original image No broken links possible.
location changes.
Portability Easier to share and manage images Document is self-contained,
separately. portable.

6. Write steps to change properties for drawing objects.

A. Steps to change properties for drawing objects:
Step 1: From the Drawing toolbar, select the object you want to draw.
Step 2: From Drawing Object Properties Toolbar, click on the icon of property to be modified.
Step 3: Change the value of parameter.
Step 4: Repeat steps 2 and 3 change all desired properties.
Step 5: Draw the desired figure by the following the above steps.
7. What are the benefits and drawbacks of grouping drawing objects?
A. Benefits: Grouping drawing objects makes it easier to handle several objects as a single entity while
preserving their relative sizes and positions. When objects are grouped, any editing operations carried
out on that group are applied to all members of the group. If you click on one member of the group,
the whole group is selected.
Drawbacks: The main drawback is that it becomes tedious, if we want to make changes to single part
of grouped object. As it requires, ungrouping, modifying and then regrouping. Hence, it’s time
consuming process.
8. Describe any two tools from Drawing object properties toolbar.
A. Line Style: This tool is used to select the line style that you want to use.
Area: This tool is used to set the fill properties of the selected drawing object.
9. Write steps to insert an image in a basic drawing shape.
A. 1. Insert an image
2. Draw a shape
3. Align the shape over the image
4. Select both and click Shape > Intersect
The image will distort to fill the shape so crop image to same dimensions as the shape if important to
not distort.
10. Write factors controlling positioning of an image in a document.
A. Arrangement: Arranging images needs to be set for positioning of objects. Arranging an image means
to determine its vertical position relative to other images, shapes drawn or text. Arranging is to
control how images can be stacked according to text or other images. The 6 common settings along
with special setting for drawing objects are: Bring to Front, Forward One, Back one, Send to back, To
Foreground, To Background.
Anchoring: Anchor refers to the reference point for the images like page, paragraph or a character or
frame. An image always has an anchor point to decide how image would hold on to that document.
This positioning of image can have anchored to move with the text or fix the position of image on
page.
Alignment: It allows the vertical or horizontal placement of the image with respect to its anchor.
Text Wrapping: Text wrapping refers to the relation of graphics to surrounding text which may
wraparound the graphic on one or both sides or be overprinted behind or in front of the graphic.
There are six choices namely No Wrap, Wrap Left, Wrap Right, Parallel or Page Wrap, Optimal Page
Wrap and Wrap Through.
 Advanced Features of Writer
Short Answer Type Questions
1. What is the need of Table of Contents?
A. Need of Table of Contents
• The TOC acts as a roadmap for your document, listing all the chapters, sections and subsections
with their corresponding page numbers.
• It gives readers a quick understanding of the document’s structure and the topics covered.
• It allows readers to easily jump to specific sections of interest without having to flip through pages.
• A well formatted TOC adds professionalism to the document.
• It demonstrates organization and makes the document appear more user-friendly.
• By providing a clear navigation tool, the TOC improves the overall readability for anyone reading
the document.
2. What will happen if the ‘Protected Against Manual Changes’ option is not selected in the Type tab
of Table of Contents, Index or Bibliography dialog box?
A. If ‘Protected Against Manual Changes’ option is not selected, then the contents of TOC can be
changed directly on the document page, just like any other text on the document.
3. Name the five tabs present in the Table of Contents, Index or Bibliography dialog box.
A. Type: To create TOC select table of contents option. other options are alphabetical Index, illustration
Index, Index of tables etc.
Entries: This tab allows to set structure of headings and set styles of headings.
Style: This tab allows us to change the heading style and formatting.
Columns: This tab is used to increase or decrease columns in the table of contents as well as allows
to change the width and space between columns.
Background: User can set a background colour or change the background, select the appropriate
image through the browse button and check the preview. you can set the layout of the image by
selecting position, title or area option.
4. What do you mean by customization of ToC?
A. Customization of ToC refers to the process of changing the appearance and content of a ToC. This
can be done by changing the style, format, columns, entries, and options of the ToC. 5. Headings
and sub-headings of a document are differentiated in ToC by their level.
5. How headings and sub-headings of a document differentiated in ToC?
A. Headings and sub – headings of a document are differentiated in ToC by their level. Headings are
typically displayed at a higher level than sub-headings.
 6. Define Template.
A. A template is a base that we can use to create other documents. It can set the position of text,
images or placeholders that can be saved and reused this style format any number of times.
Templates can contain text, graphics, a set of styles, and user-specific defined information such as
language or the default printer.
7. Give any one advantage of using a template for your document.
A. Advantages of templates are:
 Templates simplify the creation of documents.
 Templates increase the attention of the audience.
 Templates improve clarity and customer satisfaction.
 They help in saving time and money.
 Templates can ease our workload and make us feel less stressed, and increases efficiency.
8. What is the difference between importing and exporting a template?
A. Importing a template means to add a new template to the Template Manager from your computer.
Exporting a template means to save the copy of an existing template from the Template Manager
to a folder on your computer.
9. Name any two categories of templates.
A. Categories of Templates
• My Templates
• Business Correspondence
• Drawing
• Localization
• Media Wiki
• Other Business Documents
• Personal Correspondence and Documents
• Presentation
• Styles
10. When is exporting of templates useful? Give any one reason.
A. Exporting of templates is useful when you want to share a template with multiple users or when
you want to use the same template in multiple documents.
11. What is the difference between Accept Track Change and Accept All Tracked Changes buttons?
A. Once the editing is done, the original author may accept the change made to the document by clicking
Accept All Track Changes button will accept all the changes made to the document.
12. How do we prepare a document for review?
A. This process involves two steps. First is starting the record process so that changes in the document
can be tracked and recorded. The second step involves protecting the document so that no others
user can stop the recording and tracking of changes made in the document.
Start Recording Changes
In order to start the tracking process to record changes to various sections of a document.
Step 1: Click on Edit Track Changes
Step 2: Click on Record option. After this, all the changes that are made to this document will be
recorded that can be reviewed at any time. There are many kinds of changes that cannot be kept
track of while using this feature. The record feature can only keep track of addition, deletion, update
and modification in the content or formatting of them.