Online-Only Form

This form is used to change to or from online-only status. It may only be submitted through the 15th class day of the requested semester. 

Disclaimer: First-semester undergraduate students must contact the Undergraduate Admissions Office instead of submitting this form.

Questions:

• admissions@umontana.edu (first semester undergraduate students)
• graduation@umontana.edu (continuing undergraduate students)
• grad.school@umontana.edu (graduate students)

Academic Reinstatement Plan

Following suspension, students must take at least one semester off before being considered for academic reinstatement.

To initiate academic reinstatement, contact your academic advisor.

Readmission Application for Undergraduate Students

Undergraduate students who have previously taken classes at the University of Montana but have not enrolled in 24 months or longer must submit an application for readmission. 

Questions: admissions@umontana.edu 

Graduate Readmission

See the Graduate School's website for readmission policies and instructions.

Questions: grad.school@umontana.edu

Intra-Campus File Transfer

Use this form to change your campus from the Mountain Campus to Missoula College and vice versa.

If this is your first time switching between campuses, this form must be submitted to the Undergraduate Admissions Office.

If you have previously been admitted to both campuses, this form must be submitted to the Registrar's Office.

Questions:

• admissions@umontana.edu (first time)
• graduation@umontana.edu (not first time)

Official & Unofficial Transcripts

Order an official transcript.

View your unofficial transcript.

Questions: transcripts@umontana.edu 

Education Verifications

Option 1: Download an instant, free enrollment certificate from CyberBear.

Option 2: Submit a manual request for an education verification.

Questions: verifications@umontana.edu 

Transmittal Application

A transmittal is used as a single admission file service. The University of Montana will copy your file contents and send them to another Montana University System school.  

The materials will include an official transcript and your admissions file, but medical history records are not included. 

Student must have completed at least one semester at the University of Montana.

If it has been more than five years since your last attendance, the request cannot be processed.

Questions: transcripts@umontana.edu 

Apostille

Apostilles can be obtained for official transcripts and for diplomas, depending on which document(s) you need.

Questions: transcripts@umontana.edu / graduation@umontana.edu 

Academic Forgiveness

Students must work with their academic advisor to determine whether they are eligible for academic forgiveness. An advisor must sign the form prior to submission to the Registrar's Office.

Eligibility requirements are listed on the academic forgiveness webpage.

Completed forms may be emailed to grading@umontana.edu.

Registration Override

Instructors may enter registration overrides through the 15th instructional day of the semester. Once the override has been entered, the student must still go into CyberBear and add the class on or before the 15th instructional day.

After the 15th class day, overrides are no longer active, and students must submit late add requests via the Course Add/Change/Drop link in CyberBear.

In order to admit a student into a waitlisted class, the instructor must enter a "closed override." Regular overrides cannot override waitlists. Closed overrides do not become available until the first day of classes when waitlists are shut off.

College Restriction Override for Missoula College Students

Missoula College students who wish to register for up to 6 credits through the Mountain Campus, online or in-person, must obtain a Missoula College override from their academic advisor. 

College Restriction Override for Mountain Campus Students 

Mountain Campus students who wish to register for a Missoula College course, online or in-person, must obtain a Missoula College override from the instructor.

After receiving an override, the student must then add the class to their schedule in CyberBear in order to officially register for the class.

Questions: registration@umontana.edu

Maximum Credit Override

Advisors may submit this form to grant permission to undergraduate students who wish to enroll in over 21 credits in a given semester.

Questions: registration@umontana.edu

Semester Withdrawal

This form is used to drop ALL classes in a given semester. This includes if you are trying to drop your only class for the semester or your last remaining class.

Visit the semester withdrawal information page to access this form and review alternatives to withdrawing, frequently asked questions, and refund deadlines.

If you receive Pell grant, federal student loans, or veteran's education benefits, we highly recommend speaking with Financial Aid or the Vets Office to determine how withdrawing will affect your funding.

Questions: registration@umontana.edu

Late Course Drop

This page contains instructions for how to drop a class after the 15th class day through the final class day before finals week. Courses cannot be dropped after their final exam.

If you are trying to drop all classes, your last remaining class, or the only class you are registered for, use the Semester Withdrawal Form instead.

Questions: registration@umontana.edu

Late Course Add/Change

If this is for a full-term (15-week) class, use the Course Add/Change/Drop link in CyberBear. See instructions for add/change/drop requests.

This form may be used after the 15th class day through the last instructional day before finals week to do the following:

• Add a course
• Change a grade mode
• Change number of credits
• Switch sections

If you are not yet registered for any classes after the 15th class day, scroll down to the Late Enrollment Form below.

Questions: registration@umontana.edu

Late Enrollment

If you did not register for at least one class by the 15th instructional day of the semester, use this form to add classes.

You must supply proof of instructor approval for each class. Forwarding an email where the instructor explicitly states their approval of you adding their class late is sufficient.

If you classes were canceled for nonpayment and you wish to reregister, contact Student Accounts at (406) 243-2223) instead.

Questions: registration@umontana.edu

Retroactive Course Change

This form is used to retroactively change the credit hours, grade mode, or section of a course in response to a documented extenuating circumstance.

Submit a summary of your situation along with this form, statements of support from your instructor and advisor, and documentation of the circumstance that prevented you from making the requested change before published deadlines.

Questions: registration@umontana.edu

Change Major/Minor/Certificate

This form requires approval from your advisor, department chair, or dean. The quickest way to change your major is to contact them directly via email.

Refer to the advising directory to determine the appropriate contact for your department.

Questions: graduation@umontana.edu

Undergraduate Graduation Application

This application is for undergraduate students only. Graduate students can find graduation information on the Graduate School's forms webpage.

Your graduation application must be signed by the Dean of School, Chair of Major, or an approved designee. Check with your advisor to confirm the appropriate contact. 

If submitting via email to your department, the department may forward your approved application to the graduation coordinators in the Registrar's Office for processing.

Use this application instead if you are using a catalog year from before 2014. 

Questions: graduation@umontana.edu 

• Contact this email address if you need to make any changes to your graduation application, including your diploma name, diploma mailing address, major/minor, etc.

Replacement Diploma

The University of Montana partners with Michael Sutter for diploma printing.

To request a replacement diploma, you will need your UM ID (790 number). If you do not remember this number, click the "Request a Secure ID" button on the replacement diploma form to proceed.

Questions: graduation@umontana.edu

Degree Requirement Substitution

Academic departments may use this form to submit substitutions for degree requirements in Degree Works.

Questions: graduation@umontana.edu

Graduation Appeal

The Graduation Appeals Committee meets on the final Monday of every month (subject to change). Appeals forms are due to the Registrar's Office one week prior to each meeting.

Questions: graduation@umontana.edu

Request for Vocational Credit

Questions: graduation@umontana.edu

Legal Name Changes

The legal name change form must be signed in front of a Notary Public or in person at the Registrar's Office on the 6th floor of Aber Hall.

This form must be accompanied by documentation of the name change plus a photo ID. A photo ID displaying the new name is sufficient on its own. Otherwise, if the photo ID shows former name, additional proof of the name change is needed.

Chosen Names/Pronouns

For some students, a chosen name is an important component of their identity. Therefore, under the University’s name change policy, any student may opt to identify a chosen first and/or middle name even if they have not changed their legal name. A student’s chosen name will appear instead of their legal name in select University-related systems, as long as the chosen name is not being used for the purpose of misrepresentation. 

Questions: OfficeoftheRegistrar@umontana.edu 

Correction or Update to Personal Information

To edit other personal information on a student's record aside from a name change, a student may submit this form. Information that can be edited with appropriate documentation includes, legal sex, marital status, social security number, date of birth, citizenship, etc.

The student must present a government-issued photo ID along with appropriate documentation to verify the requested change/correction. Examples of appropriate documentation include but are not limited to: court order, social security card, certificate of naturalization, birth certificate, etc.

This form must either be signed in person at the Registrar's Office on the 6th floor of Aber Hall or in front of a Notary Public.

Questions: OfficeoftheRegistrar@umontana.edu

Griz Visitor Application

Students who are registered for classes in a current or upcoming semester may sponsor a spouse or dependent as a Griz Visitor to grant them access to the Campus Recreation Center after paying the campus recreation fee.

Questions: OfficeoftheRegistrar@umontana.edu

Consent to Disclose Student Records

This form is to be completed by students who wish to share their student records with a third party, such as a parent, relative, employer, etc.

The form must be signed in front of a University of Montana staff member or a Notary Public. 

Submit to OfficeoftheRegistrar@umontana.edu. 

Request to Restrict Directory Information

Applicable federal and state laws provide that certain information about a student may be released to the general public as university directory information.  A student may complete this form to request that The University withhold release of the student’s directory information as defined on the FERPA Information webpage.

The University considers a student to have consented to release of directory information if the student has not requested confidentiality by submitting this form. 

Submit to OfficeoftheRegistrar@umontana.edu. 

DISCLAIMER: If you choose to opt out of the directory information, you will need to make any changes to your records in person with a photo ID or with a signed and notarized authorization; you will not be able to get answers about your specific student record from employees over the phone; friends, relatives, prospective employers, banks, and others trying to reach you or confirm information about you will not be able to do so through the University; you will not be listed on public University communications like the Dean’s List or graduates lists; and inquirers will be informed that we have no record of your attendance here. Information that you are a student here will not be made publicly available.

Request to Rescind Restriction of Directory Information

This form may be used to reverse your request to restrict your directory information.

Submit to OfficeoftheRegistrar@umontana.edu. 

Student Reference Request Authorization

This form may be used to grant permission to an individual to release certain FERPA-protected student information to specified third parties, such as prospective employers, educational institutions, and scholarship providers.

Submit to OfficeoftheRegistrar@umontana.edu. 

Pre-Screening Form

This form is a checklist of documents needed for residency reclassification. It may be submitted along with your residency questionnaire and documentation, though it is not required.

Questions: residency@umontana.edu 

Residency Questionnaire

This form is required for all residency reclassification requests. It is highly recommended that students read through the entire residency information page prior to submitting a reclassification packet.

Questions: residency@umontana.edu 

Electronic Grade Change Form

After grades have rolled to transcripts for the semester, an instructor, department chair, or authorized staff member may request a grade change through the electronic grade change form or via email from their UM email account to grading@umontana.edu. 

Course Creation

Academic departments may use this form to add a course for a fall, spring, or summer semester. See Course Scheduling for more information.

Questions: registrar_rooms@umontana.edu

Student Affiliate Request

This form must be submitted by the sponsoring department, advisor, faculty member, or program leader.

Student affiliates are associated with the University in a student-like capacity but are not currently registered for classes.

Examples include short term international students, visiting student groups, or students completing course work from past semesters.

Questions: OfficeoftheRegistrar@umontana.edu