A School Admission and Registrar Program

School Year 2020- 2021

INTRODUCTION

AMA Basic Education of Las Piñas registrars are administrative professionals whose duties include the maintenance of student records. These records
include, but are not limited to, attendance records, immunization records, grades, and transfer information. Otherwise, the skills required for this position are similar
to those of many other clerks and administrative assistants, and these duties may also be part of the position.

The General Objectives of a School Registrar Program can, therefore, be expressed, even repetitively for emphasis, as follows:
1. To Plans, implements and evaluates policies relative to registration, data processing, recording and storage of student records
2. administers operations in the following areas of registration and enrollment related activities, student records management, graduation and other related
services
3. To implements admission course requirements, transfers, retention, graduation and other matters pertaining to student accounting
4. To Ascertains compliance of academic requirements including removal of incomplete Grades
5. To Enforces graduation requirements

REGISTRAR TIME MANPOWER AND

SPECIFIC OBJECTIVES ACTIVITIES
SERVICES FRAME RESOURCES
To conducts information drives every year January to Admission ; - Series of promotional visits to feeder schools, doing
preferably before graduation exercises to March Registrar’s Office; a. conducts entrance interviews,
1. Recruitment campaign for potential enrollees into the Guidance Office; b. accepts applications for enrollment to various programs
Application school. Student Affairs c. And receives basic requirements for admission.
Processing Office; and facilities d. administers psychological test to students with special
concerns/ special group of students

2. Enrolment To receives, processes and dispatches May to Registrar office - A program of enrolment activities duly prepared by an
records of both active and inactive students June Admission office Admission committee and Registrar office, including
Principal’s office a. accepts applications for enrollment to various programs
To resolves questions on academic policies Faculty and receives basic requirements for admission such as
and regulation and student records. the following:
For Incoming Students
 Original SF -9 (School Report Card)
 Certificate of Moral Character
 NSO/PSA authenticated copy of birth certificate
 Two (2 ) copies 1 x 1 ID pictures
Two (2 ) copies 2 x 2 ID pictures
 For Transferees
Original SF -9 (School Report Card)
 Certified true copy of complete academic records duly
signed by the Registrar
 Certificate of Moral Character signed by concerned
school authority
 NSO/PSA authenticated birth certificate
 Two (2) copies 1 x 1 ID pictures
Two (2) copies 2 x 2 ID pictures

To encode the learners basic information to June to Registrar office Upon approval and acceptance in a program. The staff at the
the AMA System, EBEIS, LIS (K-12). August LIS Coordinator front desk will undertake the following activities:
To verify the credentials of learners.
- Accept credentials of new students
- verify the accomplished and approved Enrollment
Form
- Create an account for student in the AMA System then
input his/her basic personal information as well as the
subjects enrolled for the school year/term.
- Fill Up the class register (SF1) submits to the Division
office AMA main office.
3. Registration - Collect a certification of grades for the previous term or
evaluation of grades especially to irregular and
old/returning students to serve as reference for the
Academic Coordinator in determining the subjects to
be enrolled by the student and other registration
related purposes.
- provide students with enrollment forms and procedure
upon presentation of duly signed clearance
- Check and verify accomplished enrollment form for
purposes of correcting conflicts in schedule, ensuring
accuracy and adherence to proper subject sequence
and allowable number of subjects, and
completeness of required information
REGISTRAR SPECIFIC OBJECTIVES TIME MANPOWER AND
SERVICES FRAME RESOURCES ACTIVITIES

- Sorting, Classifying and Statistical Report Generation

To encode the learners basic information to the August to Registrar office - Validating, Filing, and Arranging Students’ Records
AMA System, EBEIS, LIS (K-12). March LIS Coordinator - Requesting for SF- 10 Learner’s Permanent Academic Record
4. Post To verify the credentials of learners. of new students.
Registration - Verification and completion of students’ personal information
and other details encoding to the system.

To posting and updating the grades of the All year Registrar office - Posting of students’ grades from Grade sheets to consolidated
learners. round Faculty work sheets in AMAES Class Record Portal.
5. Student To Conducting periodic grade verification and - Updating of records of deficiencies of students for purposes of
Records preparing report of grade discrepancies for graduation.
Database appropriate action. - making back-up copies of the electronic database for
Management safekeeping
and Archiving - segregating and storing inactive files
- Verifying the grades of the learners.
- Preparing a grade book and submit to the AMA Main Office
To prepare a graduation program of the December to Registrar Office - Processing of application for graduation
learners. March Principal - Preparation of list of candidates for graduation
Accounting Office - Preparation of list of honor students
6. Graduation
Faculty; - Preparation of End Year report.
Related
Departments; - Presentation of candidates for graduation to the school
Activities
Administration; Academic Council
Student leaders; - Preparation and holding of graduation activities
Student Affairs After the Graduation
Office - Accommodation of requests for academic records
- Preparation, generation and issuance of Official Permanent
record, diploma, certifications and other documents as
requested by the graduates
- Preparation of statistical reports on graduation and related
reports.
- Submit the school year end report.

Prepared by: Submitted to: Approved by: Noted by:

Alex A. Dumandan Manuel O. Chan Engr. Rommel M. Someros Imelda T. Grageda

School Registrar School Director School Principal