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Iqcert International LTD.: Documents Checklist For Grs & Rcs

This document provides a checklist of 69 documents and records that an organization must provide for an audit of its compliance with GRS (Global Recycled Standard) and RCS (Recycled Claim Standard) certification. It includes requirements in four categories: general requirements, social requirements, environmental requirements, and chemical requirements. Some examples of required documents are business licenses, an organization chart, policies on issues like child labor and harassment, permits for water and chemical usage, chemical inventories and safety data sheets, and production records.

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Md. Samirul Islam
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3K views

Iqcert International LTD.: Documents Checklist For Grs & Rcs

This document provides a checklist of 69 documents and records that an organization must provide for an audit of its compliance with GRS (Global Recycled Standard) and RCS (Recycled Claim Standard) certification. It includes requirements in four categories: general requirements, social requirements, environmental requirements, and chemical requirements. Some examples of required documents are business licenses, an organization chart, policies on issues like child labor and harassment, permits for water and chemical usage, chemical inventories and safety data sheets, and production records.

Uploaded by

Md. Samirul Islam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 3

IQCert International Ltd.

Page| 1
Documents Checklist for GRS & RCS
No. Document/Record name Remarks
A. General Requirement
1. Business licenses (Trade, Export, import license, fire etc.)
2. Organization chart
3. Application form with sign and company chop (prior to audit)
Client agreement with sign and company chop (prior to audit)
4.
5. Filled up management plan (prior to audit)
Allocated machine/ area for GRS/RCS production floor/ store (layout)
6.
In case of CB migration, last audit result with corrective action
7.
(prior to audit)
Previous GRS/RCS certificate of Applicant (if any) (prior to audit)
8.
Sub-contracting agreement (if any) and related records
9.
(prior to audit)
10. Process flow chart
11. Valid GRS/RCS certificates of sub-contractors (if any)
Valid GRS/RCS certificates of input material (Yarn, Fabric etc.)
12.
suppliers
Reclaimed Material Supplier Agreement. (for material
13.
recycler)
Invoice, transportation documents, work order etc. for process sub-
14.
contracting.
15. Reclaimed Material Declaration. (for material recycler)
16. All purchasing records of recycled raw materials
17. All Transaction certificates of input and output materials
Complete file for GRS/RCS order with all production records,
18.
transportation, movement etc.
Invoice, transportation documents etc. for raw material suppliers.
19.
20. Product list of GRS/RCS
21. Awareness training records for GRS/RCS
GRS/RCS Goods handling procedures and work instructions (SOP)
22.
23. Cleaning register for GRS/RCS production areas/ machines
Job description of all responsible personnel involve in GRS, CCS, RCS
24.
criteria implementation.
25. CCS declaration
26. Volume reconciliation
B. Social Requirements
Policies for Child Labor, child labor remediation, Force labor,
Harassment and abuse, Discrimination, Working hours, Compensation,
27.
Health and Safety, Freedom of association,
Legal rights & benefit, waste management policy etc.
28. Jab description of social compliance responsible personnel
29. Signed commitment to comply with the GRS social criteria

IQCert International Ltd.


IQCert International Ltd.
Page| 2
Documents Checklist for GRS & RCS
No. Document/Record name Remarks
All training records including fire drill, legal requirements, policy/
30.
procedures, H&S etc.
Personal files for all workers (new joiner, resigned/lefty workers),
medical assistance, pregnant workers, boiler operators, generator
31.
operators, H&S and environmental responsible personnel etc.

32. Contractual workers agreement (if any)


Record of trade union/ workers representatives/ workers committee
33.
34. Compliant register and disciplinary action process & log
35. Anti-harassment committee and records
36. H&S Risk Assessment
37. H&S committee and records
38. Accidents and injury records
39. Health check-up records of relevant persons
40. PPE list and management records
41. First aider, fire fighter, rescuers etc. list
42. Medical agreement (if require)
43. Firefighting equipment list and inspection records
44. Toilet, washroom facility list
45. Drinking water test reports
46. Building approval including stability and safety
47. Wages and benefits related records
48. Time keeping records
49. Leave and holiday register
50. Working hour permission
C. Environmental Requirements
51. EMS Manual
All legal permits related to environment like water uses,
52. wastewater discharge, wastages, energy uses, chemical uses etc.

Job description of responsible personnel involve in GRS environmental


53.
requirements.
Environmental procedure (law updating, environmental parameter,
54.
tracking, target, goal, improvement etc.)
Operating and Safety Instructions for machines, workplaces, high-
55.
pressure equipment etc. (if any)
56. Procedure and relevant training records
Energy, water, wastewater, waste etc. consumption and discharged
57.
records
58. ETP & Drainage layout plan
59. Wastewater and sludge test report (where applicable)
60. Air emissions inventory
61. Wastage including sludge contract and permit
D. Chemical Requirements
Dyes and chemical list for GRS products (dyeing/ printing/any other
62.
processes).

IQCert International Ltd.


IQCert International Ltd.
Page| 3
Documents Checklist for GRS & RCS
No. Document/Record name Remarks
Conformity proof (ZDHC, REACH, Blue sign, GOTS etc.) for GRS dyes
63.
& chemicals.
Requisition for chemical purchasing, transportation
64.
documents, Invoice etc. for GRS dyes & Chemicals.
65. Recipes for GRS orders
66. Original SDS for all dyes & chemicals
67. Permit for chemical usage
Job description of responsible personnel involve in GRS chemical
68.
requirements.
69. All chemical related training records
All policy/ procedure related to Chemical management system
70.

IQCert International Ltd.

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