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GRS Check List - V4.0

This document lists the documentation required for a GRS inspection and certification across different stages of textile production. It includes general documents, technical documents, environmental documents, and compliance documents. Some key documents required are an application form, GRS system plan, process flow charts, records of recycled material purchases and sales, waste management procedures and records, environmental compliance records, health and safety training records, and social and environmental policies. The documentation needs vary depending on the specific production processes involved, such as ginning/spinning, weaving/knitting, dyeing/finishing or garmenting.

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888 views

GRS Check List - V4.0

This document lists the documentation required for a GRS inspection and certification across different stages of textile production. It includes general documents, technical documents, environmental documents, and compliance documents. Some key documents required are an application form, GRS system plan, process flow charts, records of recycled material purchases and sales, waste management procedures and records, environmental compliance records, health and safety training records, and social and environmental policies. The documentation needs vary depending on the specific production processes involved, such as ginning/spinning, weaving/knitting, dyeing/finishing or garmenting.

Uploaded by

niloy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Documentation Requires for GRS Inspection & Certification

No. General Documents

1 Application Form √

2 Offer letter √

3 Offer Acceptance √

4 Confirmation Mail √

5 COR (Confirmation of Registration) √

6 Audit Plan √

7 GRS System Plan √

8 Processor Agreements √

9 GRS Product Specification √

10 Valid GRS Scope Certificate √


Dyeing/
Garmenting
Ginning/ Weaving/ Finishing/
Specific Documents (Cutting &
Spinning Knitting Printing/
Sewing)
Washing

Technical Part

1 Unit Map / Layout (With GRS Marking) √ √ √ √

2 Process Flow Chart √ √ √ √

3 Process Description √ √ √ √

4 Recycled Purchase & Sales Records √ √ √ √


Recycled Stock Details
5 √ √ √ √
(Raw material + Work in Process +
Finished Goods)
Recycled Production Record
6 √ √ √ √
(Department/Section wise)
GRS Label (for minimum 50% recycled
7 √ √ √ √
content)
8 Recycled Reception/ Inventory Checking
√ √ √ √
Record
9 Customer Complain Register and Policy √ √ √ √

10 Cleaning Records (All processing Area) √ √ √ √


GRS Management Representative
11 √ √ √ √

12 Standard Operating Procedure & Work


√ √ √ √
instruction for GRS
13 GRS Training Record √ √ √ √
14 Chemical Recipe Used √
Chemical Conformance as per ZDHC
15 √
MRSL/GOTS approved (Cotton)
MSDS (Material Safety Data Sheet) for all √ √ √ √
16
chemicals & preparation used
√
Environmental Part
√
1 Environmental Certificate √ √ √

2 Energy Regulatory Permission √ √ √ √

3 Water Extraction Permission √ √ √

4 Chemical Use Permit/ Acid License √ √

5 Annual Production Record √ √ √ √

6 Dyes, Chemical Inventory record √

8 Annual Energy Consumption Record √ √ √ √

9 Data on energy consumption for per kg of √ √ √ √


textile output (Month Wise last 1 year)
10 Annual Water Consumption Record √

11 Data on water consumption for per kg of √


textile output (Month Wise last 1 year)
12 ETP Water and Waste Water Flow Map √

13 Waste Water and Sludge test report as per √


Appendix D – GRS V4. (or ZDHC)
14 Annual Waste Water Treatment Record √

15 Sludge Disposal Record √

16 Signed Annex D3.1 a Verifications of √


Chemicals
17 Signed Annex C3.1a Verification of Envi- √ √ √ √
ronmental Compliance
18 Waste Inventory Management Record √ √ √ √

19 Wastage Handling and Management


Training record.

20 Waste Disposal Procedure √ √ √ √

21 Waste Sales Record (if applicable) √ √ √ √

22 Waste Contractor License (if applicable) √ √ √ √

23 Air Emission Test Report √ √ √ √

24 EMS Manual √ √ √ √

25 EMS training record √ √ √ √

26 Chemical Management System √

27 AC/Boiler/Generator Maintenance Record √ √ √ √


Compliance Part

1 Up to Date Factory License √ √ √ √

2 Up to Date Fire License √ √ √ √

3 Trade License √ √ √ √

4 Fire Fighting Training Record √ √ √ √

5 Evacuation Drill Record √ √ √ √

6 First Aid Training Record √ √ √ √


Water, Energy, Air Pollutants & Wastage reduce √ √ √ √
7 and re-use Training Record
Program for Improvement on Water, Energy,
8 √ √ √ √
Chemical Conservation, Air Pollutants &
Wastage Reduce and Re-use

9 Health & Safety Training Record √ √ √ √

10 PPE Training Record √ √ √ √


Chemical Handling & Disposal Training √
11
Record
12 Trade Union / PC (Participation √ √ √ √
Committee) Record
13 Disciplinary Measures Record √ √ √ √

14 Group Insurance Copy (Up to date) √ √ √ √

15 Boiler License √ √ √ √

16 Salary Sheet √ √ √ √

17 Attendance & Overtime Record √ √ √ √

18 Personal File √ √ √ √

19 Signed Annex B3.1a Verification of Social √ √ √ √


Compliance
20 Responsible Person/Team of Social, EMS, √ √ √ √
Health & Safety, Chemical Management

21 Social Awareness Training Programs √ √ √ √


Building Safety Certificate/Inspection Re- √ √ √ √
22
port
Social Policy

Environmental Policy

Health & Safety Policy

Job Recruitment Policy

Wages Policy

23 Policies Child Labour Policy & Child Labour √ √ √ √


Remediation policy
Working Hour Policy

Harassment Policy
Association & Collective Bargaining
Policy
Discrimination Policy

Grievance Policy

Other Documents Required for Audit √ √ √ √

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