Database Document

Name: Arviel M.
Delos Santos
CARDOM’S MOUNTAIN WINE (POINT-OF-SALE SYSTEM)
Problem Definition
Cardom's Mountain Wine is having difficulties in managing transactions, inventory,

sales data, and accepting electronic payments. This resulted in operational inefficiencies
and reduced customer convenience. Hence the need of a point-of-sale system.
Issues Weight
1. The manager is having difficulty in managing inventory. 10

2. The person who’s in charge in cash register is 8
experiencing an inefficient transaction processing.
3. The store cannot accept electronic payments. 8
4. Poor sales data tracking. 6
Objectives
1. Create a sales and inventory system that will be used by the store.
2. The system should have three users; the admin, manager, and cashier.
3. Provide a sales tracker that will help the manager and the admin to track the
progress of the business.
4. Provide a help to the manager and administrator to keep track of stock levels for
products in the inventory. This feature can provide real-time updates on stock
levels, making it easier to manage inventory and order products as needed.
5. Provide a means for the buyer to pay through online.
Requirements
1. The system must be secure.

2. The system must also be able to add and remove users, and edit their
corresponding information.
3. There should be a way that the system will record damaged products.
4. The system must be easy to use.
Constraints
1. The system should provide different access to the three different users (admin,
clerk/manager, cashier).
SUMMARY OF THE PROPOSED SALES AND INVENTORY SYSTEM FOR

CARDOM'S MOUNTAIN WINE
The proposed sales and inventory system for Cardom's Mountain Wine is a
comprehensive software solution designed to manage the sales and inventory processes
of the store. The system is designed for three types of users, including the admin, clerk,
and cashier, who can access the system based on their roles and responsibilities.
One of the key features of the system is its ability to track sales and inventory. This
means that the system can help the store monitor its sales and inventory levels, allowing
the business to make data-driven decisions about ordering and restocking products.
Another important feature of the system is its ability to record damaged products
and the description of the damages. This helps the store keep track of damaged products
and the reasons behind the damages, which can be useful for future reference and
decision-making.
The system also includes a point of sale (POS) module that enables two types of
transactions, cash and GCash. This makes it easier for customers to pay for their
purchases and allows the store to manage transactions more efficiently. The system also
generates receipts for customers, providing them with a detailed summary of their
purchases.
In addition to these features, the system can generate various types of reports,
including sales reports, inventory reports, damaged reports, and product reports. These
reports provide the store with valuable insights into their business operations, allowing
them to identify areas for improvement and make data-driven decisions. Overall, the
proposed sales and inventory system for Cardom's Mountain Wine is a powerful tool that
can help the store manage their business operations more efficiently and effectively.
DATA STRUCTURE
User = First Name +
Last Name +
Username +
Password +
Role [Admin ¦ Clerk ¦ Cashier] +
Status [Active ¦ Inactive]
Product = Product Name +
Status [Active ¦ Inactive] +
Price
Inventory = Product ID +
Quantity
Orders = Product ID +
Product Name +
Product Description +
Quantity +
Date +
Time
Sales = Transaction ID +
Product ID +
Total Quantity +
Total Tax +
Total Price +
Payment Option [Cash ¦ GCash]
Date +
Time
DATA DICTIONARY
A. inventory
Field Name Data Type Data Format Field Size Description Example
inventory_id Numeric NN 2 Inventory ID 19
product_id Numeric NN 2 Product ID 12
quant Numeric NNN 3 Quantity of an 100

item in the
inventory.
B. product
Field Data Type Data Format Field Size Description Example

Name
p_name Text ___________ 20 Product Name Yakult
status Text LLLLLL or 6 or 8 If the product is Active

LLLLLLLL available for
selling or not.
iprice Numeric NNNN 4 Price of an item 1400
in the inventory
user_id Numeric NN 2 User ID 15
C. damage

Name
damage_id Numeric NN 2 Damage ID 14
p_name Text ___________ 20 Product Name Yakult
description Text ___________ 255 Description This bottle

regarding to of gin has
the damaged glass
item. shards in it.
quant Numeric NNNN 4 Quantity of the 2300
item that has
been
damaged.
date_time Date/Time YYYY-MM- 10 Date of the 2023-06-03

DD item that has
been reported
as damaged.
D. sales
Field Name Data Type Data Format Field Size Description Example
sales_id Numeric NN 2 Sales ID 25
transact_id Numeric NNNNNNNNNN 10 Transact ID 1673491942
total_quantity Numeric NNNN 4 Total quantity 1000

of the items
sold.
total_tax Numeric NNNN 4 Total tax of the 1200
items sold.
total_price Numeric NNNN 4 Total price of 1500
the items sold.
payment_option Text LLLL or LLLLL 4 or 5 Preferred Cash
payment option
of the
customer.
date_time Date/Time YYYY-MM-DD 10 Date of the 2022-11-09

HH:MM:SS item that has 10:00:53
been reported
as damaged.
E. user

Name
f_name Text ___________ 20 First name of Arviel

the user.
l_name Text ___________ 20 Last name of Delos
the user. Santos
Username Text ___________ 255 Username ArvielDS
chosen by the
user
Role Text LLLLL or 5 or 7 The role by the Cashier
LLLLLLL user (admin,
clerk, or
cashier)
status Text LLLLLL or 6 or 8 If the product is Active
LLLLLLLL available for
selling or not.
ENTITY RELATIONSHIP DIAGRAM
CONTEXT LEVEL DIAGRAM
LEVEL 0 DIAGRAM

Database Document

Uploaded by

Copyright:

Available Formats

Database Document

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Database Document

Uploaded by

Copyright:

Available Formats

Name: Arviel M.

CARDOM’S MOUNTAIN WINE (POINT-OF-SALE SYSTEM)

Cardom's Mountain Wine is having difficulties in managing transactions, inventory,

1. The manager is having difficulty in managing inventory. 10

1. The system must be secure.

SUMMARY OF THE PROPOSED SALES AND INVENTORY SYSTEM FOR

User = First Name +

Role [Admin ¦ Clerk ¦ Cashier] +

Status [Active ¦ Inactive]

Product = Product Name +

Status [Active ¦ Inactive] +

Payment Option [Cash ¦ GCash]

inventory_id Numeric NN 2 Inventory ID 19

product_id Numeric NN 2 Product ID 12

quant Numeric NNN 3 Quantity of an 100

Field Data Type Data Format Field Size Description Example

p_name Text ___________ 20 Product Name Yakult

status Text LLLLLL or 6 or 8 If the product is Active

Field Data Type Data Format Field Size Description Example

product_id Numeric NN 2 Product ID 21

p_name Text ___________ 20 Product Name Yakult

description Text ___________ 255 Description This bottle

date_time Date/Time YYYY-MM- 10 Date of the 2023-06-03

sales_id Numeric NN 2 Sales ID 25

transact_id Numeric NNNNNNNNNN 10 Transact ID 1673491942

product_id Numeric NN 2 Product ID 18

total_quantity Numeric NNNN 4 Total quantity 1000

date_time Date/Time YYYY-MM-DD 10 Date of the 2022-11-09

Field Data Type Data Format Field Size Description Example

f_name Text ___________ 20 First name of Arviel

You might also like

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.